IP Administrator

Analog Devices, Inc. Wilmington , MA 01887

Posted 5 months ago

Analog Devices (NASDAQ: ADI) designs and manufactures semiconductor products and solutions. We enable our customers to interpret the world around us by intelligently bridging the physical and digital worlds with unmatched technologies that sense, measure and connect.

Location: Wilmington, MA

Job Summary:

Seeking a motivated, detail orientated, and strong communicator to support a team of 2-3 attorneys and 2 paralegals in the global headquarters of a publicly traded semiconductor corporation with a market cap exceeding $33 Billion. The candidate will communicate with law firms, company employees, vendors and fellow team members to solve issues, update information, and provide instruction.

The candidate will work extensively with a web based IP management tool called Anaqua to complete various tasks. Under general supervision and according to established policies and procedures, performs administrative duties in support of attorneys in the IP function of the legal department. Maintains positive and professional communications with internal clients, external contacts, and co-workers, and observes confidentiality in all corporate matters.

Independently oversees most aspects of some project related responsibilities and handles a variety of legal function tasks. In so doing, establishes and balances priorities, deadlines, and ongoing tasks. Must be able to pay attention to the minute details of a project or a task.


Responsibilities include both project-based work and regular tasks.

Example projects include:

Managing ADI's Patent and Trade Secret Awards program. This includes running reports from our IP database, Anaqua, to confirm inventors who qualify for awards; confirming payment details in response to queries from employees/inventors; ordering patent plaques, milestone plaques, and trade secret awards; and planning patent award ceremonies on an annual basis.

Overseeing and tracking ADI's IP Invoice program. This includes running reports to understand budget constraints and quarterly needs; receiving invoices and validating that the invoices include required features; monitoring invoices in attorney review; processing attorney-reviewed invoices for payment; and engaging with our invoice tracking tool to confirm that processed invoices are uploaded in the system.

Other projects, as they arise.

Example tasks, as needed, include:

Opening records in our IP management tool (Anaqua) and/or our contracts management tool (Conga/Novatus).

Uploading documents to and managing our IP legal team shared folder.

Validating information in Anaqua based on publicly available online patent and trademark tools (e.g., USPTO, PAIR, TESS, TSDR).

Handling incoming emails for a subset of the legal team and forwarding emails as appropriate to team members.

Scheduling and coordinating travel arrangements when needed.

Assisting with conference room bookings, technical support, record opening and ordering supplies.

Preparing expense reports in Concur.

Overseeing expenses/reimbursements.

Reviewing Official Issued Patents and attending to corrections if necessary.

Transferring patent files and related documentation internally or to off-site storage facilities. Managing both physical and electronic patent related files.

Drafting an administrative process guide book including office details such as room booking, shipping information, key contacts externally and internally.

Coordinating signatures on documents with attorneys.

Opening incoming mail and distributing it to appropriate team members.

Preparing and sending packages domestically (Fedex) and internationally (Shipit).

Assisting new hires with onboarding processes and account setups.

Other duties as required.

Basic Qualifications:
Either 1) High School Diploma plus two or more years of legal related experience at a corporation or law firm; or 2) Bachelor's degree from an accredited college or university and relevant work experience.

Excellent communication skills. Flexibility, initiative, and ability to independently achieve results. Professional appearance, demeanor and behavior. Strong organizational, time-management, and computer skills.

Supplemental Qualifications:
Experience with Anaqua. Knowledge of patent or trademark preparation or prosecution processes.

Knowledge, Skills and Abilities:

Proficient in Word, Excel, Outlook, Powerpoint (Required).

Knowledge of standard patent docketing system (Preferred).

Confident with use of modern technology (Required) and capable of modifying webpages for internal purposes (Preferred).

Relationship Management:

Must work cooperatively and professionally with team members.

Must work cooperatively and professionally with foreign agents and clients.

Must balance workflow and appropriately prioritize.

Must work with team members to offer solutions as issues arise.

Must be willing to participate in practice group business development meetings and focus group meetings.

Must take initiative to complete any requests and inquiries of an administrative nature.

For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce

  • Bureau of Industry and Security and/or the U.S. Department of State

  • Directorate of Defense Trade Controls. As such, applicants for this position except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) may have to go through an export licensing review process.

Analog Devices, Inc. is an Equal Opportunity Employer Minorities/Females/Vet/Disability

EEO is the Law: Notice of Applicant Rights Under the Law

Education Level: High School Diploma/GED/Leaving Certificate

Travel Required: No

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IP Administrator

Analog Devices, Inc.