Invoicing And Contracting Analyst (1321)

Aramco Services Company

Invoicing and Contracting Analyst (1321)

Research and Development, Houston, Texas - Full Time

Overview:

Provides professional budgetary and accountability service in a staff capacity to support department and/or division management. Develops complex procedures and techniques for planning and financial analyses, cost control and comprehensive programs for achieving departmental objectives. Functions include budget, performance indices, cost control, contracts, and technical or business analysis projects. May provide work direction to assigned staff.

SCOPE:

Responsible, under the general direction of Division or Unit Head, for providing support to operations or services departments in preparation of routine and special reports to facilitate accounting/financial analyses of the department's operating plans, capital and expense budgets, and accountability for costs. Performs special studies as required. Serves as department's liaison with operation/support services organizations. Incumbent may direct the work of assigned Budgets and Accountability Analysts and other assigned staff. Should have extensive experience in processing invoices and have knowledge on accounting process. Entering invoices into Research Center accounting software, called Planisware, reviewing invoices for accuracy and completeness, resolving discrepancies between invoices and contracts and have knowledge in SAP software.

PRINCIPAL DUTIES:

• Coordinates the preparation of routine or special reports for department management review and approval.

• Works with corporate groups in maintaining the flow of business information to assist Department Head/Division Heads in keeping operating and manpower budgets within established programs and standards.

• Conducts studies relating to technical or business analysis, productivity and effective utilization of funds and resources or other areas of concern.

• Develops cost control measures required to meet cost/schedule/program objectives.

• Provides and records operations performance data with particular emphasis on portrayal of trends.

• Provides for the development and maintenance of statistical reports, visual presentations and others for management purposes.

• Guides the work of subordinates as applicable.

• Prepare draft of research center agreements using ASC contract templates,

• Complete the detailed scope of work, estimated cost and justification of the reason why a certain third party is selected to complete the research center service.

• It would be beneficial for the candidate reviewing and updating existing contracts, explaining terms and conditions to managers, and interested team lead researchers, and ensuring compliance with company contracts and maintain organized records of contracts.

• Performs other related duties as assigned.

MINIMUM REQUIREMENTS:

• Bachelor's degree in Accounting, Finance, Business Administration, Economics, or closely related degree.

• Six (6) year's diversified experience in cost control, budget systems, business systems, EDP systems or related activities.

• Must be able to communicate and comprehend accurately, clearly and concisely in English at a level required to perform the job as outlined.

• Must have ability to perform statistical and problem analyses while working under time constraints, and have working knowledge of applicable EDP systems and programs. Must possess good work habits, a strong work ethic, and be able to adhere to company work hours, policies, and standard business etiquette..

BUSINESS CONTACTS:

• Regularly with support organizations in ASC to exchange information and resolve problems. Occasionally with contractor representative, consultants, etc. as required.

• Continuous contact with Division Management and associated staff within the department for the purpose of conducting performance analyses, developing and evaluating problems, and exchanging information.

WORK ENVIRONMENT & PHYSICAL ACTIVITY:

• Operates standard office equipment, including but not limited to: personal computers, calculators, telephone, fax machine, copy machine, etc.

• Reads and comprehends published, handwritten, and typewritten materials, company forms, and computer printouts.

• Proficient with word processing, spreadsheet, and database functions in the Windows environment.

• Travels to meetings, seminars, and to vendor offices in Houston and throughout North America.