Inventory Control Specialist

Casaplex Kensington , MD 20891

Posted 4 weeks ago

About Us

Casaplex integrates cutting-edge technology into smart buildings to provide solutions for corporate office spaces, hospitality, government, education and even high-end residential applications. Our mission is to enhance the way people work and collaborate through the innovative use of technology.

To achieve our objectives we focus on three simple things: (1) Hiring and developing great people, (2) Creating carefully engineered solutions, and (3) Turning our clients and employees into lifelong raving fans. We offer all the standard benefits, including health and dental, paid time off, a 401k with company match and a great working environment filled with energetic, team-oriented people.

SummaryThe Warehouse manager will be expected to help lead the business in the management and running of the warehouse and associated aspects of the business. You will play a pivotal role in the business' operations through your intimate knowledge of our equipment stock and the day to day management of the equipment. You will be expected to show a high level of attention to details across all areas of your work within the business.

You will work as part of our Accounting & Administrative team to manage the operational activities of the business through your work in the warehouse.

The job role will mainly be based around the management of the equipment, and will require extensive use of our ERP software system, as well working with project managers to manage equipment allocations and shortfalls, then liaising with suppliers to to order equipment as appropriate, preparing it for dispatch to job sites and enabling the business to track all the assets as required.

General Responsibilities Include:Warehouse organization

  • Warehouse is organized according to company layout.

  • Ensure that warehouse is 100% clean before Monday morning (trash out/ cardboard in recycling/floor swept/etc)

  • Ensure that scrap materials are sold/donated/discarded

Inventory Control/Reporting

  • Keen understanding and use of inventory control system

  • Weekly Cycle Counts

  • Quarterly Inventory

  • Producing regular reports and statistics on a daily, weekly and monthly basis

  • Track Company-Owned tools and equipment as they are utilized

  • Overseeing the planned maintenance of vehicles, machinery and equipment.

Database Maintenance

  • Keeping all purchasing contacts up to date in internal database

  • Keeping all price lists up to date in internal database

  • Building of items into database (parts and equipment)

  • Maintain shipping account information in database


  • Setting Parts/Materials minimum/reorder levels

  • Ensure that commonly used parts and materials are available consistently reducing the need for last-minute trips or expedited shipping to gather materials.

  • Ensure that staff is prepared with materials for varying job sites

  • Warehouse Supply Purchasing: Ensure that all items needed for the warehouse are in stock and ready for use.

Receiving / Staging / Shipping of materials

  • Merchandise purchased through vendors for projects/service calls in database.

  • Management of returns and repairs to manufacturers (RMAs)

  • Work with Project Manager to forecast, plan and coordinate the movement of Inventory for Projects and Service Calls

  • Picking of products for upcoming projects/service calls to ensure timely and accurate dispatching of staff

  • Shipping of Products through inventory workflow for projects and service calls

  • Shipping of RMA merchandise back to vendors

Liaising with staff, suppliers and transport companies

  • Ability to communicate inventory status for upcoming jobs from information in internal company database.

  • Attendance to Weekly Project Review Meetings to communicate status of inventory and needs

  • Contact with vendors to keep up to date on status of shipment, and tracking information

  • Set-up Shipments - LTL and Common Carrier to vendors, clients and other branches.

  • Work with PM/Sales with any questions regarding inventory purchasing/returning/Change orders, etc.

  • Liaising with shipping companies (LTL and Common carriers) to ensure the most timely and cost effective shipping methods.

  • Briefing team members on a daily basis

Requirements, Experience & Education:

  • Minimum of high school diploma (Bachelor's Degree preferred)

  • Professional appearance

  • Attention to detail, thoroughness, and confidentiality

  • Excellent phone and business etiquette

  • Ability to multi-task

  • Ability to quickly learn to use our ERP system to facilitate management of inventory

  • Experience with MS Office and Google Business suite of products (Google Drive, Docs, Sheets, etc.)

  • Ability to quickly learn new duties

  • Ability to lift/move up to 70 lbs without assistance

  • Ability to motivate, organize and encourage teamwork within the workforce to ensure productivity in the warehouse.

  • Availability to work on Saturdays occasionally.

Instructions for Applying to this OpportunityTo apply for this role you must submit a custom cover letter explaining why you are interested in this specific role at Casaplex.

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