The Inventory Analyst supports the delivery of services to UnityPoint Health Allen region by maintaining adequate supply levels to meet patient needs. Assists department personnel by communicating with central procurement and sometimes accounts payable and vendors.
Assists with continuous quality value analysis teams and serves as product consultant in analyzing, reporting, and requisitioning of supplies, minor equipment and capital items. Ensures flow of supplies without overstocking to avoid waste. Proper execution of this responsibility results in a high quality, efficient, cost efficient supply chain service to support clinical staff and high quality patient outcomes.
Proactively monitor customer orders verifying filled or killed status to ensure supplies are available timely for patients. Upholds clinical standards and cost reduction opportunities.
Causes cycle (physical) counting of inventories to meet defined standards. Adjusts inventories consistently to ensure the ERP accurately reflects stock on hand.
Collaborates with customers, central procurement staff, distribution staff and others as needed to accomplish efficient workflow.
Processes daily requisitions via self and ERP system as scheduled to meet the needs of customers, central procurement and regional and consolidated distribution centers timelines.
Serves as the chief communicator between defined departments clinical staff and local supply chain. Is able to speak both languages and increase understanding for all parties.
Is widely knowledgeable in Lawson requisitioning. Serve as regional on-site support for simple Lawson requisitioning questions. Determines when to refer users for more training and/or IT for in-depth support.
Is fully aware and trained in regional supply chain workflows such as receiving, distribution, couriers, and mailroom. Serves as a backup/extra hand during times of high workload and/or to cover other positions PTO, illness, etc.
Constantly analyzes supply usage patterns suggesting quantities to keep on hand. Adjusts supply requisitions and inventories as needed to meet demand, vendor minimum orders and avoid overstock leading to waste.
Suggests designs and accomplishes the spacial layout and labeling of shelving, bin and products in inventory and par locations working closely with customers and distribution team members.
Consistently monitors and processes return of stock items to avoid overstocking in inventory.
Maintains updated list of clinically accepted substitute products and works directly with central procurement to obtain supplies.
Works closely with department personnel and distribution techs to ensure supplies are rotated in inventory and par carts and outdated timely.
Serves as local MMIS support person for supply chain team user questions.
Assist in processing of minor equipment and capital projects via requisitioning and collaborating closely with project owners and other internal departments to coordinate arrival / inspection / installation.
Creates and maintains a wide variety of analytical, compliance, and budget reports for supply chain including inventory and par cart usage, turns, ROP/ROQ, improvement initiatives, product recalls, MSDS, donation/remedy tracking, freight, savings initiatives, vehicle usage and others through the effective use of ERP system and Microsoft Office products.
Assists in product recall system house-wide and works with end users to remove any affected product.
Assists in regional administration of office supply ordering portal. Works closely with departments and consolidated services to add, train, and remove users. Works to support users when they are unable to resolve issues directly with vendor.
Highly involved in continuous quality value analysis (spend analysis) processes. This includes giving presentations, leading meetings, preparing agenda's/minutes etc. Analyzes and presents data including usage, new products / replacements, suggests items for deletion from par carts or movement to or from non-stock status, receives input on supply issues and new product requests, gather evaluate and present evidence to validate vendor or clinical assumptions.
Coordinate and host vendor sales demonstrations, trials and fairs in conjunction with CQVA team.
Gives input and executes system standardization initiatives including supply and equipment conversion in collaboration with supply chain management.
Assists in maintaining vendor credentialing system, ensures compliance of policies, prepares reports, performs annual maintenance, and assists vendors with check-in on a daily basis.
Attends daily central supply huddle to receive / give input on product coordination issues.
Assists supply chain department managers with special projects as needed.
High School Diploma or equivalent required.
Associate or Bachelor's Degree preferred.
A minimum of three years' experience in a hospital setting or equivalent experience in industry inventory management or purchasing systems and workflows.
Must read, write, speak, and comprehend English fluently.
Fluent use of Microsoft Office Products
Ability to quickly learn a variety of computer programs
Strong understanding of supply chain and purchasing methods
Must be able to perform math calculations, follow verbal and written instructions
Spatial / logical order perception required to plan for supply storage
Exhibit patience and ability to train adult learners
Use of usual and customary equipment used to perform essential functions of the position.
Normal working hours are day shift. Can be scheduled to meet department needs. This includes emergency cell phone or on call rotation during evening weekends and holidays.
Six sigma or other process improvement analytical experience preferred.
Advanced excel and analytical skills preferred.
Project management experience / workflow design from beginning to end preferrred.