Internship Coordinator - Career Planning & Development

About SUNY Old Westbury:

The State University of New York at Old Westbury is a dynamic and diverse public liberal arts college that fosters academic excellence through close interaction among students, faculty and staff. Old Westbury weaves the values of integrity, community engagement, and global citizenship into the fabric of its academic programs and campus life. In an environment that cultivates critical thinking, empathy, creativity and intercultural understanding, we endeavor to stimulate a passion for learning and a commitment to building a more just and sustainable world. The University is a community of students, teachers, staff, and alumni bound together in mutual support, respect, and dedication to the Mission.

SUNY Old Westbury serves large populations of underrepresented, first-generation, and non-traditional students. Candidates with experience working with a similar student body, and a demonstrated commitment to supporting these populations, are strongly encouraged to apply.

Since its foundation in 1965, SUNY Old Westbury has been committed to social justice, diversity, and the empowerment of traditionally underserved populations. The University serves a large proportion of non-traditional students and has earned the prestigious Higher Education Excellence in Diversity Award from Insight into Diversity magazine for six consecutive years.

Located on a 604-acre campus on Long Island, Nassau County, about 40 miles from New York City, SUNY Old Westbury comprises four Schools (Education, Business, Arts and Sciences and Professional Studies) with total enrollment of 4400 students. For more details about the SUNY Old Westbury, please refer to our website at www.oldwestbury.edu.

Job Description:

The Office of Career Planning & Development at the State University of New York at Old Westbury seeks to hire an Internship Coordinator. The Internship Coordinator will facilitate the administration of internship opportunities with Career Planning & Development staff, faculty and administrators of academic departments/programs and administrative departments. This position is responsible for gathering, analyzing, recording and reporting on various opportunities and experiences. The Coordinator will engage employers, external organizations and internal partners to facilitate recruiting efforts and help cultivate new opportunities. The ideal candidate will be a team-oriented individual with excellent organizational and communication skills. The Coordinator engages with students and faculty to promote opportunities, identify candidates, and prepare students for internship opportunities and experiences. The incumbent will assist in managing the technological resources of the Career Planning & Development website and Handshake to promote and track these opportunities and efforts.

The Internship Coordinator reports to the Director of Career Planning and Development. This is a twelve (12) month, temporary full-time, grant-funded position, subject to annual renewal.

Responsibilities include:

• Facilitate and support Career Planning & Development (CPD) initiatives, and plan and manage the administration of internship opportunities and related programs, through meeting with academic departments and staff, such as internship coordinators and other administrative offices.

• Collaborate with CPD staff, academic departments and other college-wide campus departments, and external parties for programming for recruitment opportunities.

• Represent CPD and the University (OW) at events and liaise with SUNY internship groups and other professional development initiatives as needed.

• Compile information for reporting to OW administration, SUNY system, and other entities.

• Conduct regular outreach to academic departments and other offices on campus to monitor internship experiences, reporting, and serve as a point of contact to address questions and train users on technology.

• Write and design relevant handouts, reports, and posters on opportunities/experiences/internships.

• Update and maintain website to market and promote CPD initiatives.

• Support recruiting efforts, including key corporate/external partnerships, and generate and maintain lists for engagement and tracking efforts. Identify and prepare candidates for specialized opportunities.

• Advertise opportunities and CPD technology/services to students and faculty/administrators/staff which may include visiting classes and attending student events.

• Support CPD programs and events, including recruiting events.

• Work closely with the CPD staff to bridge internship opportunities/experiences and career objectives of students/graduates and coordinate delivery of services to students across multiple platforms/events.

• Promote the University and CPD through participation in professional organizations and internal and external events, including networking events, orientation, admitted students and open house.

• Contribute to the overall success of the students and alumni of the university by performing other duties and responsibilities as assigned.

• Supervise student employees.

• Evenings and weekends may be required in support of special projects and events.

• Other duties as assigned.

Requirements:

Required Qualifications:

• Bachelor's degree.

• A minimum of two (2) years of full-time experience working in career services, career development, high school/program counselor, internships in higher education or a related field.

• Proficiency with Microsoft.

• Ability to utilize databases and computer resources to generate reports.

• Budgeting skills including the ability to allocate, manage, and track funding for over 100 internship stipends and travel grants.

• Cultural competence and ability to communicate effectively with diverse constituencies.

• Excellent interpersonal communication and customer service skills.

• Ability to establish and maintain effective working relationships with others.

• Must possess strong written and oral presentation skills.

• Ability and willingness to work a flexible schedule, including some nights and weekends.

• Ability and willingness for occasional local or regional travel.

Preferred Qualifications:

• Master's degree in social sciences, Higher Education, or related field.

• Familiarity with internship concepts, including 1:1 mentorship and experiential education.

• Knowledge of software systems used in higher education for career services such as Handshake, Navigate, and/or Banner.

• Demonstrated ability to work with a diverse student population.

• Demonstrated ability to work with faculty across disciplines.

• Experience working with college students in professional development, including reviewing resumes for job applications.

• Experience working with employers to determine job and internship needs and identifying appropriate candidates for consideration.

• Resiliency, the ability to improvise, and work through uncertainties.

Additional Information:

Salary Range: $55,000.00 - $60,000.00 commensurate with experience

Comprehensive benefits package: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/FTUUPbenefitsummary-Jan-2024.pdf

Position Type: Professional

Official Budget Title: Staff Assistant

Campus Title: Internship Coordinator

Department: Office of Career Planning & Development

FTE: Full-Time

Negotiating Unit: UUP

Salary Grade: SL-2

FLSA Status: Exempt

The successful candidate must be authorized to work in the United States.

The State University of New York at Old Westbury is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you require an accommodation for a disability in order to participate in the selection process, please contact the Office of Human Resources/Affirmative Action located in the Campus Center, Room I-211 or by calling (516) 876-3179.

The Annual Security and Fire Report is filed as required by federal law. The purpose of this report is to provide faculty, staff and students with campus safety information, including crime statistics and safety policies and procedures. The report contains information regarding security and personal safety, including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the previous three calendar years. You can obtain a copy of this report by contacting the University Police Department (516) 876-3333 or by downloading a copy.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Application Instructions:

Please submit the following online at https://oldwestbury.interviewexchange.com:

• cover letter,
• resume,
• contact information (name, email address and telephone number) for three references and,
• a fully completed Old Westbury employment application (available during the online application process).

Only applications submitted online will be considered.

CLOSING DATE FOR RECEIPT OF APPLICATIONS: April 21, 2024

VISA sponsorship is not available for this position.

We encourage protected veterans, individuals with disabilities, women and minorities to apply.

Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of pre-employment screening.