Internal Auditor 1/Trainee

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Review Vacancy

Date Posted 02/13/25

Applications Due02/23/25

Vacancy ID180786

• Basics
• Schedule
• Location
• Job Specifics
• Contact

NY HELPYes

AgencyCriminal Justice Services, Division of

TitleInternal Auditor 1/Trainee

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $52198 to $82656 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Duties Description The Internal Auditor 1/Internal Auditor Trainee will be assigned to the Office of Audit Services and Compliance (OASC). The Internal Auditor 1/Internal Auditor Trainee will be responsible for conducting internal audits, performing site visits, and reviewing self-assessments for agencies with access to CHRI, DMV Photo, Lawman, NDEx, and Fingerprint-based background check results. Duties include, but are not limited to:

• Plan and conduct internal audits of agency program areas and functions to determine if adequate controls are in place and functioning properly;
• Assist in establishing the scope of audit by analyzing and determining areas for audit and the time frame to be examined;
• Assist in planning audit activities, including specific audit tasks, and recommends audit schedule;
• Develop testing procedures to assess whether established policies and procedures are efficient and effective, to determine if assets and resources are effectively utilized and properly safeguarded, and to confirm that internal controls exist and function properly;
• Work with agency staff to develop solutions to issues or control weaknesses identified;
• Document work including planning, survey work, fieldwork, and reporting in Teammate Audit Management software in accordance with International Professional Practices Framework standards;
• Participate in exit conference detailing the results of audits to management;
• Prepare reports summarizing the results of internal audits including background, objectives, scope, summary, and findings and recommendations;
• As Auditor-in-Charge, may lead Trainees and Student Assistants as applicable;
• Review and finalize approximately 1,000 self-assessments annually of agencies with access to criminal justice information including CHRI, DMV Photo, LAWMAN, NDEx, and Fingerprint based background check results. The agency response to questionnaires should be closely reviewed and appropriate compliance determination should be made. The self-assessments should be finalized in timely manner once submitted by the agencies;
• Prepare and update the 3-year audit plan for self-assessments and site visits, working with the New York State Police CJIS Audit Unit to coordinate agencies being audited each month;
• Perform oversight of the follow up process for overdue self-assessments and mark agencies non-responsive who failed to respond to the follow up process;
• Conduct approximately 100-150 site visits per year of agencies with access to CHRI, DMV Photo, Lawman, and fingerprint-based background check results to assess their compliance with their Use and Dissemination Agreements;
• Perform tests to verify that the agency is accessing systems and information in accordance with applicable statutes and guidelines.
• Review security procedures and practices ensuring physical security of computer related hardware and printed criminal justice information;
• Work closely with DCJS Office of Criminal Justice Records for any documentation and researching queries in performance of self-assessments or site visits;
• Prepare working papers to document audit scope and conclusions;
• Discuss audit findings with representatives of the organization;
• Prepare narrative reports detailing audit findings and recommendations within the set target date of completion;
• Review corrective action plan submitted by the agencies who were issued non-compliant reports;
• Prepare follow up questionnaires for agencies receiving non-compliant report to track their progress on implementing recommendations;
• Tracking agencies with non-compliant self-assessments or site visits or agencies which did not respond to follow up questionnaires for future site visits;
• Address and respond to special requests for criminal history records or criminal history records access by user agencies; and
• Work with CJIS vendor to ensure OASC needs are met and make recommendations for improvement

Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS:

Internal Auditor Trainee 1, NS: You must have a bachelor's degree in accounting, actuarial science, auditing, banking, business administration, business management, community health, computer information systems, computer science, criminal justice, criminal science, criminology, cybersecurity, digital forensics, economics, finance, financial market regulations, forensics, government, homeland security, information science, information security, information technology, internal auditing, justice studies, law enforcement, management information systems, management information technology, mathematics, operations research, political science, public administration, public affairs, public health, public justice, public policy, public policy and management, quantitative analysis, research methods, statistics, or taxation.

Advanced placement to the trainee 2 or journey level may be possible depending on education and experience and subject to agency approval.

• Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.

NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

COMPETITIVE MINIMUM QUALIFICATIONS:

Internal Auditor 1: Permanent service as an Internal Auditor 1, SG-18, or one year of permanent competitive or 55b/c service in a title SG-16 or higher and otherwise eligible for transfer under Civil Service Law.

Internal Auditor Trainee: Permanent service as an Internal Auditor Trainee or one year of permanent competitive or 55b/c service in a title eligible for transfer.

For questions on eligibility, please contact Human Resources.

Preferred Qualifications: In addition to meeting the minimum qualifications, the candidate must possess strong organizational and planning abilities, interpersonal skills, and good writing and analytic talents. Knowledge of Microsoft Word and Excel is preferred.

Additional Comments Up to 10% travel may be required for this position.

Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity and inclusion.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity and Inclusion Unit at DEIA@dcjs.ny.gov or (518) 485-1704.

Some positions may require additional credentials or a background check to verify your identity.

Name Michael Rockwell

Telephone 518-457-5569

Fax 518-457-4000

Email Address DCJSjobs@dcjs.ny.gov

Address

Street 80 South Swan Street

AESOB

City Albany

State NY

Zip Code 12210

Notes on ApplyingPlease send your cover letter and resume to the email address listed above. Please reference posting #180786 in your email / cover letter.

DCJS was named to the Times Union's list of 2017 through 2024 Top Workplaces as voted on by our employees.