Intern (Administrative) (20519346)

San Francisco/Peninsula

Job Type

Temporary

Close Date

7/9/2024 at 12am

Salary

$23.64-$28.73 Hourly

Additional Questionnaires

None

About Millbrae

The City of Millbrae is located in San Mateo County on the northern San Francisco Peninsula, immediately west of the San Francisco International Airport. The City covers 3.25 square miles primarily between the Bayshore (101) and Junipero Serra (280) Freeways. Millbrae is a suburban, residential community that is essentially built out with 70% of the City's 8,200 dwelling units comprised of single-family units.

Millbrae retains its "small town" feel while its economy continues to expand, as it remains linked to the growing airport and related tourism. The City planned a major downtown revitalization with the arrival of the new San Francisco Bay Area Rapid Transit (BART) Station.

A five-member City Council elected to four-year overlapping terms governs the City Government, incorporated in 1948. The City Council appoints the City Manager who serves as the City's chief executive officer. Millbrae is a general law city. Department Heads are appointed by the City Manager. The City is organized into the following departments, which provide direct City services: Community Development, Finance, Administration, Administrative Services, Recreation, and Public Works. Administration includes the executive and legislative offices as well as legal services. Administrative Services includes Human Resources and the City Clerk. The City contracts with the San Mateo County Sheriff's office and Central County Fire for police and fire services.

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Location

621 Magnolia Avenue Millbrae, 94030

Description

The City of Millbrae Invites applications for the position of Intern (Administrative). This position will work in the Administrative Services office and assist with Human Resources and special projects.

This is an open-ended internship without a specific term. The working schedule is to be determined based on business needs and candidate availability, up to 1,000 hours in a fiscal year.

Jump start your career in local government through participating in these valuable, paid internships. Join the Millbrae team to learn and experience City government!

SUMMARY: Under close supervision, performs a variety of entry-level administrative tasks and special projects; assists in the coordination of administrative activities and analysis of department systems and procedures; and performs related work, as required.

ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to the following:

• Research, compile, tabulate, and analyze data for a variety of administrative and departmental matters.

• Assist department personnel in assigned administrative, planning, organizational, technical, and professional tasks.

• Provide suggestions or recommendations regarding department specific projects.

• Prepare and present reports; draft policies and procedures; respond to requests for information.

• Perform specific department related duties and tasks as required.

MINIMUM QUALIFICATIONS:

Education, Training and Experience Guidelines:

Proof of enrollment in a college or university OR recent graduates with paid or volunteer work experience, which demonstrates the ability to successfully perform the duties of the position. Major course of study may be in one of the following areas: Business Administration, Public Administration, Human Resources, Communications, OR a related field of study. Education and experience will be evaluated based on the actual position.

Knowledge of:

• Principles and practices of public administration and organization applicable to a local agency.

• Administrative techniques; statistical practices and methods of graphic presentation.

• Modern office methods, practices, procedures, and equipment, including personal computers and modern software and spreadsheet programs.

• Elements of business writing and proper use of English, vocabulary, spelling, punctuation, and grammar.

Skill in:

• Providing efficient customer service and communicating clearly and objectively both verbally and in writing.

• Organizing with the ability to prioritize work and exercise independent judgment, wisdom, common sense, and initiative.

• Thoroughly carrying out oral and written instructions.

• Gathering and analyzing data; preparing narrative reports and performing numerical analysis.

• Evaluating and recommending changes to policies, programs, and practices.

• Conducting research; proficiently utilizing a personal computer in completing special projects.

• Following written and oral instructions with minimum supervision; effectively presenting information in writing and orally to the general public, outside agencies, and fellow employees.

• Speaking effectively in a public forum on related topics and issues.

• Prioritizing and scheduling workload to ensure completion when faced with deadlines or emergencies.

• Establishing and maintaining effective working relationships with those contacted in the course of work, including City and other government officials, community groups, and the general public; and apply safe work practices.

LICENSE AND CERTIFICATION REQUIREMENTS:

Possession of a valid Class "C" California driver's license.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

Work is performed in an office environment in close proximity to other workers. Incumbent shall be exposed to those conditions normally encountered in a business office environment. Physical demands require frequent standing, reaching, leaning, twisting, grasping, lifting and sitting for prolonged periods of time. Must carry moderately heavy boxes up to 50 pounds and/or utilize a dolly. Incumbent must be able to drive safely to various City sites. Incumbent must be able to see and hear in the normal range, with or without correction. Incumbent must have the stamina to work long hours and overtime, if assigned, and be willing to work an irregular schedule, which might include evenings, weekends, holidays, and varying hours.

Benefits

This is a temporary part-time, non-benefited position. Sick leave hours will be provided according to the California Paid Sick Leave Law.