Intermediate Account Clerk (Police)

About the Position

APPLY IMMEDIATELY AS THIS RECRUITMENT WILL CLOSE AT

5:00 P.M. WEDNESDAY, MARCH 20, 2024,

OR

ONCE WE RECEIVE THE FIRST 50 APPLICATIONS,

WHICHEVER OCCURS FIRST

Performs a variety of specialized accounting clerical work of a technical nature in connection with the preparation, validation, examination, coding and reconciliation of fiscal, financial and statistical records; performs related duties as required.

CLASS CHARACTERISTICS This is a multiple position classification characterized by primary responsibility for performing accounting clerical work in the area of accounts receivable and accounts payable.

SUPERVISION RECEIVED Works under the direct supervision of the Administration Division Sergeant and/or general direction of higher-level department staff.

SUPERVISION EXERCISED Does not supervise.

Examples of Essential Functions

The following functions are typical for this classification. The incumbent may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

Reviews warrant requests; ensures appropriate charges, codes and documentation; makes corrections as needed; processes various bills and invoices; prepares entries, tabulations, standard forms and routine documents; maintains related files.

Verifies claims, warrants, deposit slips, computer source documents and other records for arithmetical accuracy, consistency and budget expenditure codes.

Assembles, sorts, tabulates, codes and files fiscal and statistical data related to such fiscal areas as purchase orders, labor costs and equipment costs; makes arithmetical calculations and verifies totals and extensions; performs data entry or maintains manual records to post, adjust and balance accounts; allocates funds to correct accounts; balances and reconciles accounts.

Prepares and issues invoices, follows-up on collections and sends delinquent notices; collects and accounts for money for a variety of accounts and may calculate payments; balances, codes and prepares daily cash reports; issues vouchers and receipts; maintains petty cash and prepares deposits as assigned.

Conducts research on a variety of financial transactions; reviews and analyzes financial reports; prepares related financial worksheets and reports.

Responds to inquiries in person or by phone, providing explanation of established procedures and policies; issues routine correspondence to vendors, businesses or the public, including collection correspondence.

May prepare and/or type statistical reports, correspondence and related documents; operates a variety of office equipment.

As required, contacts financial institutions, vendors, businesses, the public or other agencies to verify or obtain routine information regarding City financial activity.

Processes requests to purchase and places orders for department supplies and equipment.

Assists Administrative staff with the preparation of the department budget and tracks department expenditures.

Provides assistance with maintaining and preparing the department payroll, processes credit card statements for payment; maintains records of department issued credit cards.

May screen visitors and telephone calls directed to the Office of the Chief of Police and Police Administration staff. May assist with setting up meetings, department events and appointments as needed for the Office of the Chief of Police and the Administration Division.

Represents the City to the public when giving and obtaining information from the public and employees of other units in situations which require tact, discretion and courtesy.

May provide back-up coverage for other department support staff.

Maintain absolute confidentiality of work-related issues, documents, records and materials pertaining to City employees, officials, agents and others.

When assigned, may be required to operate a vehicle.

Minimum & Desirable Qualifications

Qualifications

Any combination of education and/or experience that has provided the knowledge, skills and abilities necessary. A typical way of obtaining the knowledge and abilities would be:

Education and Experience

Graduation from high school or equivalent, and two (2) years of increasingly responsible fiscal record keeping experience. Coursework in bookkeeping or accounting is desirable.

License/Certification/Special Requirements

Ability to work weekends, evenings, and holidays as required. Ability to work extended hours, as needed and/or required. Applicants must be able to provide right to work in the United States; background, finger printing, polygraph examination, and medical clearance required.

Other Important Information

Knowledge, Skills, and Abilities

Knowledge of: City policies and procedures involved in the preparation and processing of fiscal records; business arithmetic; procedures, methods, automated technology and office equipment used in financial transactions and record keeping.

Ability to: work independently; analyze unusual situations involved in fiscal, financial, and statistical record keeping systems and resolve through application of City policy; make arithmetical calculations quickly and accurately; perform clerical, financial record keeping work; understand and follow oral and written directions; devise and implement fiscal record keeping systems and procedures; understand, apply and detect errors in specific segments of a record keeping system; establish and maintain cooperative working relationships.

Skill in the operation of a variety of office equipment, including computer and calculator.

California Department of Motor Vehicle (DMV) Pull Notice System

An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually moderately quiet.

Application Packets Must Include: A fully completed online employment application which:

• Covers at least the past 10 years of employment history (or longer if you have other relevant experience).

• Must be specific in describing your qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.

Selection Process: The applications will be screened and those applicants possessing the most desirable qualifications will be invited to participate in the selection process.

This may include any combination of written and oral examinations. Prior to employment, the prospective candidate must successfully pass a thorough medical examination, including drug screen, reference and fingerprint check. All information supplied by applicants is subject to verification.

• Application Review: The first phase will be a detailed review and appraisal of each candidate's application (individuals who require a reasonable accommodation to participate in any phase of the selection process must make such a request during the application process by notifying the Human Resources Office). This phase is for qualifying purposes only.
  
  There is no weight assigned to this phase. Those candidates who meet the minimum qualifications may be invited to the next phase that may consist of a written examination.

• Written Examination 30%: Candidates must obtain a minimum of 70% on the written exam to be eligible to continue in the selection process that will consist of an oral exam.

• Oral Appraisal Interview 70%: A minimum of 70% must be obtained for placement on the Employment Eligibility List. Current and future vacancies will be filled from this list. Lists typically last for 12 months, but may be extended or abolished in accordance with the City's Civil Service rules and regulations.

Hiring of Relatives: Relatives of existing employees by blood or marriage will not be eligible for employment with the City if potential supervision, safety, security, or moral problems exist; or if potential conflicts of interest exist. Relatives include an employee's parents, child, spouse, brother, sister, in-laws, and step relationships.

The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

Equal Opportunity Employer

The City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, color, national origin, ancestry, marital status, age, religion, disability (mental and physical), medical condition, genetic characteristic or information, sex (including gender, gender identity, gender expression, and pregnancy), sexual orientation (including homosexuality, bisexuality, or heterosexuality), or military or veteran status in its employment actions, policies, procedures, or practices.

City of South GateThe City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 59th largest city in California with a population of approximately 100,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles.

The City is in a state of revitalization with many new development projects on the near horizon. As we look to the future we are heartened by the many opportunities for economic growth. We are looking for (a) dynamic individual(s) to join our employment team and work alongside our civic leaders, residents, and business owners committed to promoting and maintaining a safe and prosperous community in which to live and work.