Insurance & Asset Management Coordinator

Title: Insurance & Asset Management Coordinator

Salary Range: 42,684.00 - 59,400.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Hybrid

FLSA Status: Non-Exempt

College: KCTCS System Office

Campus Location: System Office

Department: Facilities Management

Total Rewards

KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, and dental coverage for you and your family

• Tuition reimbursement/waiver for you, your spouse, and dependents

• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match

• Vacation/Sick Time

• Work-Life Balance

• 9.5 Paid Holidays

• 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions

• Employee Assistance Program

Job Summary

The Insurance & Asset Management Coordinator position acts as the primary contact and liaison for KCTCS regarding asset management and insurance coverages, renewals, and claims with insurance vendors, colleges, faculty, staff, and students. Provide guidance to colleges, faculty, and staff regarding general and special event insurance coverage and the claims process.

Submit insurance claims to insurance company representatives and track claims from open to close, being the primary contact with insurance representatives and the colleges during the claims process. Coordinate timely payment of insurance premiums. Collaborate with the Office of General Counsel on risk management issues, liability waivers, and best practices.

Communicate assets and inventory updates to insurers, maintaining current inventory and content lists with insurers. Serve as Asset Management Specialist's and Leasing and Real Properties Manager's backup and assist with other tasks as requested.

This is a defined-term contract position renewable each fiscal year and located in Versailles, KY.

KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time.

Job Duties:

Maintain, monitor, and coordinate KCTCS insurance coverage, and renewals for approximately 20 different insurance policies, serving as the primary insurance and asset management contact and liaison for insurance coverages, renewals, premium payment, claims, and records. Maintain/update the KCTCS Insurance Carrier, Contact and Coverage spreadsheet and notebook used by the Office of General Counsel and others.

Collaborate with the Office of General Counsel on risk management issues, liability waivers, and best practices. Monitor sprinkler deficiency reports from State Risk, receive updates on deficiency resolution from the KCTCS Director of Safety and Emergency Services, and participate in the monthly review of deficiencies with the Assistant Vice President of Facilities Support Services and the Director of Safety and Emergency Services.

Request insurance for newly acquired or newly leased real property within ten (10) working days of closing and insurance cancellation for property dispositions as soon as receiving notification that the property has closed. Request insurance for newly acquired assets (Insurance Services) within 30 days of receipt and vehicles (Kentucky Self-Insured Auto Program) upon taking ownership.

Collaborate with KCTCS Colleges and the Asset Management Specialist to ensure the receipt of timely notifications of exhibits, assets (especially equipment purchases $25K or higher), or leases requiring special, immediate, or short-term insurance coverage. Provide Kentucky Division of State Risk and Insurance Services monthly inventory and asset updates, listing newly purchased, donated, or leased real property and equipment.

Review, analyze, and recommend additional insurance coverage (seeking verification/clarification from the Office of General Counsel or the insurer when needed) based on changes to programs, training, equipment needs, or special events or circumstances, including, but not limited to:

Student accident claims through AG Administrators.

Verification of limits and coverages for upcoming or potential college events.

Academic programs updates.

Potential new academic programs.

Aircraft and drones.

Certificates of insurance adding vendors as additional insured for various college purposes.

Out of Country travel approvals through United Educators.

Work with the Commonwealth of Kentucky Division of State Risk and Insurance Services to

ensure Certificates of Insurance are current and ensure Division of Real Property and

Kentucky Self-Insured Automobile Program databases align with KCTCS databases and lists,

such as building, property, inventory, and vehicle lists. Maintain a list of KCTCS Approved

Drivers and coordinate the System Office Approved Driver certification.

Assist and guide KCTCS Colleges, faculty, and staff with claims from start to close, serving

as contact for the college and insurance representatives. Ensure claim documents are

completed and submitted quickly and claims are resolved satisfactorily. Maintain a claims

tracker to monitor claim progress and provide updates to internal leadership. Develop and

lead training relative to KCTCS asset management and insurance processes.

Conduct periodic physical reviews and assessments of all assets, real and personal, at each

college to verify adequate coverages. Advise colleges on proper insurance levels on real

estate, major equipment and vehicle to insure that replacement costs are available in case of

a loss.

Minimum Qualifications:

Bachelor's Degree in Business or Business Related, Public Administration or Public Policy, Sociology, Math, or Education Management and two (2) years of relevant experience or equivalent.

Preferred Qualifications:

Bachelor's Degree in Business or Business Related, Public Administration or Public Policy, Sociology, Math, or Education Management and five (5) years of relevant experience or equivalent.

Additional Skills Requested:

Self-motivator, PeopleSoft Experience, Microsoft Word and Excel, Accounting, Higher Education experience.