In-Office Surgery Coordinator

Women's Healthcare Associates, LLC Portland , OR 97228

Posted 4 months ago

We wake up for women, every day. We're inspired by their strength, their stories and the choices they make in pursuing health for themselves and their families. Our vision is that every woman will have the care and knowledge she needs to lead a full and healthy life. Will you help us achieve it?

Our In-Office Surgery Coordinator educates patients regarding office surgery procedures and serves as a member of the office surgery team by training and developing Medical Assistant members. In this position you will monitor office surgery supply inventory and ensure office surgery equipment is in working order. You will also act as an advocate for WHA patients and as a liaison between patients and clinicians.

  • This is a Monday - Friday, 40 hrs/wk position at the Tualatin clinic.


  • Meets with patients at beginning of surgical evaluation appointment to educate and help them better understand and anticipate their upcoming procedure.

  • Reviews details of what to anticipate re: pre-, intra-, and post-op care, including activity level, medications and pain management, and wound care as appropriate. A teaching video will be used.

  • Reviews and discusses all appropriate patient information and patient history. Consults with clinicians as needed.

  • Acts as liaison with the QI Committee. Participates in data collection for QI projects.

  • Arranges and attends surgical services seminars for the public. Makes arrangements for any interested potential patients to be seen in consultation by the appropriate clinician.

  • Maintains cooperative relationships with clinicians, clinical services, and patient services in coordination of patient care.

  • Provides training and direction for Medical Assistants at all sites performing mild and moderate conscious sedation surgery procedures. This involves sterile field set up; operation, care and maintenance of equipment; troubleshooting; teaching work flow and processes; assisting clinicians; etc.

  • Creates credentialing guidelines for Medical Assistants involved in office surgery. Maintains record of staff credentialing according to this standard. Works with DN staff to monitor adherence to clinician credentialing guidelines for in office minimal and moderate sedation procedures.

  • Maintains appropriate quantities of equipment used in minimal and moderate conscious sedation procedures. Monitors supply on hand assuring adequate product, yet avoiding overstock. Maintains contact with manufacturer to monitor auto-shipments, requesting "holds" on product as necessary. Receives shipments. Records and catalogues new inventory and expiration dates, rotates stock.

  • Maintains contact and working relationships with all surgical equipment representatives. Serves as liaison between physicians and representatives. Requests and arranges for their attendance with procedures as needed. Arranges for return of defective equipment and replacement product. Arranges for education and training on current and new products as necessary.

  • Assesses need of and arranges for repair and maintenance of equipment. Arranges for "loaner" product as necessary. Provides direction and instruction for staff on equipment.

  • Participates within team of trained staff to serve as first assist to clinicians within procedures.

  • Arranges and fulfills special requests from clinicians for upcoming procedures.

  • Maintains excellent communication with clinicians, patients, and staff regarding upcoming procedures, special requests, patient needs, surgical evaluation appointments, etc.

  • Reviews and maintains various logs and records.

  • Ability to partake in necessary narcotic counts when performed with licensed personnel.

  • Takes responsibility for and demonstrates safe work practices.

  • Maintains regular and predictable attendance.

  • Maintains WHA confidentiality standards.

  • Attends WHA and clinic meetings.

  • Models The Values Statement and The Patient Experience of WHA.


  • Certification from an accredited medical assisting program preferred, or the equivalent combination of classroom training and/or work experience; or graduate of an accredited school of Nursing and a valid licensure as a Licensed Practical Nurse or Registered Nurse in the State of Oregon.

  • CPR certification required.

  • Knowledge of medical charting processes and procedures required. Prior experience with or the ability to learn electronic medical records software required.

  • At least five years experience in a gynecology medical setting required.

  • Prior experience with or the ability to learn practice management scheduling software required.

  • Knowledge of examination, diagnostic and treatment modalities required.

  • Knowledge of gynecology medical terminology and gynecological surgeries and current experience in conscious sedation surgeries.

  • Demonstrated knowledge of patient care assessment skills.

Women's Healthcare Associates, LLC is an equal opportunity employer.

Oregon employers are required by a number of state and federal agencies to display a variety of workplace notices and posters, including:

Federal Family and Medical Leave Act

Oregon Family Leave Act

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Staffing Coordinator Short Stay Surgery

Providence Health & Services

Posted 1 week ago

VIEW JOBS 10/9/2019 12:00:00 AM 2020-01-07T00:00 Providence is calling a Staffing Coordinator - Short Stay Surgery (1.0 FTE, Days) to Providence Portland Medical Center in Portland, OR. In this position, you will: * Provide a variety of scheduling functions and services for the Surgical Services and Medical Procedure Departments. * Provide monthly schedules and daily adjustments to nursing staff for each unit as a support function for both units and the administrative staff. Required qualifications for this position include: * High school diploma or equivalent * 3 years of experience working with Kronos or other comparable electronic timekeeping system Preferred qualifications for this position include: * 1 year of payroll processing About Providence in Oregon As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities. The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as acknowledging and welcoming each visitor, introducing ourselves and Providence, addressingpeople by name, providing the duration of estimated wait times and updatingfrequently if timelines change, explaining situations in a way that puts patients at ease, carefully listening to their concerns, and always thanking people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple, "Providence will provide the best care and service to every person, every time." Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon. Providence Health & Services Portland OR

In-Office Surgery Coordinator

Women's Healthcare Associates, LLC