We wake up for women, every day. We're inspired by their strength, their stories and the choices they make in pursuing health for themselves and their families. Our vision is that every woman will have the care and knowledge she needs to lead a full and healthy life. Will you help us achieve it?
Our In-Office Surgery Coordinator educates patients regarding office surgery procedures and serves as a member of the office surgery team by training and developing Medical Assistant members. In this position you will monitor office surgery supply inventory and ensure office surgery equipment is in working order. You will also act as an advocate for WHA patients and as a liaison between patients and clinicians.
ESSENTIAL JOB FUNCTIONS
Meets with patients at beginning of surgical evaluation appointment to educate and help them better understand and anticipate their upcoming procedure.
Reviews details of what to anticipate re: pre-, intra-, and post-op care, including activity level, medications and pain management, and wound care as appropriate. A teaching video will be used.
Reviews and discusses all appropriate patient information and patient history. Consults with clinicians as needed.
Acts as liaison with the QI Committee. Participates in data collection for QI projects.
Arranges and attends surgical services seminars for the public. Makes arrangements for any interested potential patients to be seen in consultation by the appropriate clinician.
Maintains cooperative relationships with clinicians, clinical services, and patient services in coordination of patient care.
Provides training and direction for Medical Assistants at all sites performing mild and moderate conscious sedation surgery procedures. This involves sterile field set up; operation, care and maintenance of equipment; troubleshooting; teaching work flow and processes; assisting clinicians; etc.
Creates credentialing guidelines for Medical Assistants involved in office surgery. Maintains record of staff credentialing according to this standard. Works with DN staff to monitor adherence to clinician credentialing guidelines for in office minimal and moderate sedation procedures.
Maintains appropriate quantities of equipment used in minimal and moderate conscious sedation procedures. Monitors supply on hand assuring adequate product, yet avoiding overstock. Maintains contact with manufacturer to monitor auto-shipments, requesting "holds" on product as necessary. Receives shipments. Records and catalogues new inventory and expiration dates, rotates stock.
Maintains contact and working relationships with all surgical equipment representatives. Serves as liaison between physicians and representatives. Requests and arranges for their attendance with procedures as needed. Arranges for return of defective equipment and replacement product. Arranges for education and training on current and new products as necessary.
Assesses need of and arranges for repair and maintenance of equipment. Arranges for "loaner" product as necessary. Provides direction and instruction for staff on equipment.
Participates within team of trained staff to serve as first assist to clinicians within procedures.
Arranges and fulfills special requests from clinicians for upcoming procedures.
Maintains excellent communication with clinicians, patients, and staff regarding upcoming procedures, special requests, patient needs, surgical evaluation appointments, etc.
Reviews and maintains various logs and records.
Ability to partake in necessary narcotic counts when performed with licensed personnel.
Takes responsibility for and demonstrates safe work practices.
Maintains regular and predictable attendance.
Maintains WHA confidentiality standards.
Attends WHA and clinic meetings.
Models The Values Statement and The Patient Experience of WHA.
Certification from an accredited medical assisting program preferred, or the equivalent combination of classroom training and/or work experience; or graduate of an accredited school of Nursing and a valid licensure as a Licensed Practical Nurse or Registered Nurse in the State of Oregon.
CPR certification required.
Knowledge of medical charting processes and procedures required. Prior experience with or the ability to learn electronic medical records software required.
At least five years experience in a gynecology medical setting required.
Prior experience with or the ability to learn practice management scheduling software required.
Knowledge of examination, diagnostic and treatment modalities required.
Knowledge of gynecology medical terminology and gynecological surgeries and current experience in conscious sedation surgeries.
Demonstrated knowledge of patient care assessment skills.
Women's Healthcare Associates, LLC is an equal opportunity employer.
Oregon employers are required by a number of state and federal agencies to display a variety of workplace notices and posters, including:
Federal Family and Medical Leave Act
Oregon Family Leave Act
Women's Healthcare Associates, LLC