IFM Vendor Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Applicants must reside in Idaho, Nevada, or Arizona.

What this job involves

• The IFM Vendor Coordinator will oversee vendor compliance, vendor communication, and vendor development working closely with the Operation Manager to support all facility activities. The coordinator will be the first point of contact for internal and external customers seeking support and information from third-party services.

What is your day-to-day?

• Perform day-to-day oversight and completion of work orders, providing status updates to the Operations Manager as necessary.

• Assist with budgetary requests, analysis, and reporting.

• Provide backup support for meetings

• Assist in solving problems associated with building services/property management.

• To ensure proper vendor coverage for customer locations, the Vendor Coordinator will initiate new business vendors while also maintaining existing vendor business relationships

• Vendor Services Coordinator is responsible for managing the company's vendor verification programs to ensure a defined set of association vendors meet the company's requirements

• Serve as the vendor's first point of contact while developing strong working relationships with both new and existing vendors

• Collaborate with vendors to identify and correct service concerns

• Additional accountabilities may include setting up and adjusting the status of all vendors in the accounting systems and researching invoices received from vendors not yet in the system

• Monitor/analyze/report vendor performance and results, including cost, lead time, and vendor issues and/or complaints

• Ensures appropriate follow-up with vendors, team and client

• Seeks to continuously improve processes and systems for overall client satisfaction.

• Assist Finance, Sourcing, and other Account Management team members.

• Assists with receiving and dispatching work requests to technical staff, vendors, or other service providers.

• Assists with the coordination and scheduling of maintenance activities

• Handle multiple demands/priorities effectively and quickly adapt to change

• Other duties as assigned

Desired experience and technical skills

Required:

• 2+ years' experience with Facility or Property Administration

• Associates degree in facilities management, building, business, or other related field

• 2+ years of facilities or commercial real estate experience in an admin capacity

• Superior customer service skills and orientation

• Ability to maintain professionalism at all times under stressful situations

• Ability to plan and manage work under time constraints

• Ability to multitask and work without direct supervision

• Proficient in MS Office, and possess strong written, verbal, and people skills

• Strong organizational skills and collaborative style

Preferred

• Familiar with Corrigo CMMS

Estimated total compensation ran for this position is:

41,225.00 - 62,500.00 USD per year

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

Remote

• Boise, ID, Las Vegas, NV, Phoenix, AZ

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.