Temple Independent School District Temple , TX 76502
Posted 2 weeks ago
SUMMARY:
Duties include all secretarial skills, must be people-oriented because of dealing with special education teachers, Assessment and Speech staff, related service and other staff. Must be willing to be flexible in helping with other duties required of the department. Strong organizational and time management skills are required.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Schedule IEP meetings for assigned campuses/staff, send notices, gather teacher input and other documents needed for meetings
Conduct regular phone follow up to support assigned staff
Process IEPs (check for typographical errors and missing components and maintain database) per departmental timelines
Copy, scan, upload and file incoming IEP and dyslexia Paperwork within departmental guidelines
Scan, upload and file all records unique to special education or dyslexia, including SHARS documents, clerical error letters, outside provider records, etc. . .
Distribute IEP copies to school personnel, parents and agencies as indicated within departmental guidelines
Maintain and track eligibility folders for active and inactive students, including transfer paperwork
Process incoming and outgoing record and prescription requests (sending and receiving) within state guidelines
Assist with eSped management (backup, unlock, run reports, etc) as requested by supervisor
Monitor status of above reports and distribute to personnel as indicated
Monitor in-home training evaluation requests and distribute copies as indicated
Process inactive files annually for digital archival
Manage digital archive records
Generate weekly/monthly reports per departmental guidelines/requests
Unlock IEP/FIE documents as requested
General office copying and collating as needed by professional staff
Assist other special education support staff as requested by Supervisor
Attend professional development
Follow TISD policies and guidelines
SUPERVISORY RESPONSIBILITIES
None
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. There may be alternatives to the below qualifications as the Board for Trustees may find appropriate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Secretarial knowledge and skills, purchasing skills, some bookkeeping skills, computer skills.
EDUCATION and/or EXPERIENCE
High school graduate or equivalent and 3 years clerical/school experience. College hours preferred.
SPECIAL KNOWLEDGE/SKILLS
Ability to use personal computer and software to develop spreadsheets and databases, and do word processing. Proficient typing, keyboarding, file maintenance, and 10-key skills. Ability to meet established deadlines.
REASONING ABILITIES
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, distance vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Temple Independent School District