Hybrid Telework Sourcing Analyst, Office Of Contract Sales And Estimating, PN 20049581

Who We Are:

The Ohio Department of Transportation (ODOT) oversees building and maintaining the nation's 5th largest interstate system and the 2nd largest number of bridges. We take pride in providing safe and efficient roadways for the people of Ohio and to the people traveling within our great state. And in order to achieve that, we do A LOT! From Planning, Engineering, Construction to Law, HR, Communications, IT and everything in between, ODOT has a career for just about everyone. ODOTers are hardworking, passionate, and dedicated to public service. We strive to achieve our agency's vision every day: To be a long term, reliable, professional, and highly productive organization.

We Support Diversity, Equity and Inclusion: ODOT values its diversity, and is committed to cultivating an inclusive and equitable work environment for all employees - one where differences are respected and celebrated. Our agency continues to build a workforce that champions the advancement of DEI principles and initiatives.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. If you have a disability and require a reasonable accommodation to utilize the Careers.Ohio.Gov Website Portal, send an email to odi@das.ohio.gov.

ODOT's Mission Statement:

To provide a transportation system that is safe, accessible, well maintained, and positioned for the future

What You'll Do:

• Acts as liaison between ODOT and contractors to gather, verify, and document low bids and construction contracts with a high attention to detail.

• Assists with the timely review and analysis of bids received prior to award, helping to process the Department's approximate 750 contracts per year.

• Develops relationships with contractors and assists with prequalification questions, subcontractor approvals, and bidding questions.

• Acts with manager to update reports and websites, communicates with contractors and districts, and provides overall assistance with the contract bidding and awarding process.

Who we are looking for:

• Thorough and vigilant with documentation and record keeping.

• Knack for handling multiple projects & tasks simultaneously according to a structured process.

• Provides excellent customer service and collaboration with stakeholders.

Benefits to you:

• Extensive benefits including medical, vision, dental and basic life insurance

• 11 paid holidays per year

• Paid time off with vacation, sick and personal leave accruals

• At least a 14% employer contribution in to your OPERS pension plan

• Pay increases pursuant to the OCSEA Collective Bargaining Agreement

• Employee Tuition reimbursement programs

• Work/Life Balance

• The opportunity to work on an important mission

Position Description

In Division of Construction Management, Office of Contracts, solicits & evaluates ODOT-let project proposals (e.g., processes addenda, evaluates low bidder &/or bidding capacity, Disadvantaged Business Enterprise (DBE) utilization), makes recommendations for award to Construction Contract Awards Committee, & monitors contractor compliance with matters impacting a firm's ability to bid on & be awarded an ODOT contract (e.g., Equal Employment Opportunity (EEO) certifications, Worker's Compensation liability policies, prequalification/work types, bonding requirements). Ensures compliance with ODOT policies & state/federal rules & regulations (e.g., Ohio Revised Code (ORC) 5525 & Ohio Administrative Code (OAC) 5501). Utilizes computer & related software (e.g., AASHTOWARE, AASHTOWARE Project (AWP)) with necessary data (e.g., surety & agent; encumbrance date; certificate of insurance; EEO certificate; Drug-Free Workplace & goal documentation) to create bidding proposals, addenda, & electronic bidding files &/or to update awarded & rejected bidders & projects. Receives, reviews, & processes contracts for awarded projects (e.g., assures required documentation is complete/accurate; assists awarded contractors with corrections); receives, reviews, & approves C92s in accordance with OAC 5501(e.g., identifies & analyzes discrepancies; works with contractors on corrections; utilizes computer & related software (e.g., AWP) to upload).

Updates Office of Contracts website with award results & bid tabulations; responds to requests regarding Contracts web page (e.g., answers questions or directs inquiries to appropriate technical personnel). Processes requests for publications (i.e., Construction & Materials Specification Book (CMS)). Utilizes computer & related software (e.g., Billing & Shipping (BAS) system, Microsoft Office, Appropriation Accounting (AA)) to maintain revenue accounts (e.g., posts, updates & monitors accounts receivable; prepares monthly statements for distribution (e.g., logs, reviews & batches checks; verifies accuracy of check amounts, company name & date received); posts receipt of payments to individual customer accounts) & to process information (e.g., types, enters data, files). Performs other work-related duties as assigned (e.g., answers telephone; receives & delivers mail; inventories & orders supplies).

18 mos. exp. or 18 mos. trg. in purchasing/procurement/sourcing.

• Or completion of associate core program in public or business administration, purchasing/procurement, materials management, contracting, acquisition management, logistics, strategic procurement, purchasing management, supply chain management or other sourcing related field.

• Or 6 mos. exp. as Sourcing Associate, 64511.

• Or equivalent of Minimum Class Qualifications for Employment noted above

Job Skills: Purchasing, Stores, Inventory