Avery Dennison Corporation Dallas , TX 75201
Posted 6 days ago
As an Executive Assistant, you will be responsible to perform advanced, diversified and confidential secretarial and administrative duties for Director(s) and/or Vice President(s) in the Apparel Solutions Leadership Team (ASLT). The majority of your time will be spent supporting leaders based in Dallas, TX, as well as supporting office administrative needs and the orchestration of meetings and events in the office.
Your responsibilities will include:
Organize & maintain multiple calendars, maintain correspondence and records, schedule appointments/meetings, resolve conflicts while working independently, with guidance in only the most complex situations
Plan extensive global travel, coordinate with global peers, manage itineraries, and complete necessary arrangements for visa/COVID requirements & passport processing
Maintain highly confidential documentation and files on a daily basis
Assist with global video/conference calls through effective meeting preparation and capture notes/actions as needed, managed through Docs on Google Drive
Communicate widely across the global organization and coordinate initiatives with regional and operational staff on behalf of the executives
Process, track and approve expenses for staff across the organization through Concur platform
Manage purchase orders through Oracle platform; enter POs, process invoices and track payments for vendors on behalf of the executives
Coordinate office ordering and organization, plan all logistics for large meetings and visitor events and greet/host as needed
Successfully accomplish ad hoc projects as provided by leadership
Education:
Diploma holder or above, preferably a Degree holder specialized in Business Administration or Business Management
Desired Skills & Experience:
The candidate should have strong attention to detail, ability to multi-task in a fast-paced environment, and be proactive and decisive with an intuition to prioritize workflow. Strong communication skills, team work ethic and time management skills are necessary for success.
At least 10 years of experience of relevant administrative experiences, preferably supporting one or more senior executives in a sizeable multinational/global company
Possess ability to work individually, as well as ability to collaborate in a group environment
Excellent research, organizational and project coordination skills
Solid experience in coordinating travel arrangement and meetings on a regional scope
Excellent time-management skills, ability to prioritize and juggle multiple priorities
Strong analytical skills, e.g. data compilation and analysis
Excellent written and verbal communication; correct spelling and grammar is necessary
Strong interpersonal skills, good common sense, and the ability to perform tasks with initiative and follow-through
High proficiency in Google platform (Mail, Sheets, Slides, Calendar, Chrome, etc.) and Microsoft office suite
Strong attention to detail, time-management skills and ability to perform tasks with initiative and follow-through
Natural affinity for serving others and bias towards action and excellence
Flexibility to perform ad hoc/urgent task after hours (if required)
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.
Avery Dennison Corporation