Hvac Project Coordinator

Unleash your potential with the Johnson Controls team!

As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join our winning team and pave the way for a bright future. With our extensive reach across various industries worldwide, our teams are uniquely positioned to support and empower you. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing.

Join the Johnson Controls family and thrive in a culture that values your voice and ideas.

Your next incredible opportunity is just a few clicks away!

Here's what we have to offer

• Competitive pay.

• Paid vacation, holidays, and sick time.

• 401(k) savings plan with company match

• Comprehensive benefits package.

• Extensive product and on-the-job/cross-training opportunities, supported by our outstanding internal resources.

• Encouraging and collaborative team environment.

• Check us out! A Day in the Life of the Building of the Future.: https://youtu.be/pdZMNrDJviY

What you will do

Under direct supervision, tracks and provides support for the installation contract business. Actively participates in accounts receivable, accounts payable and financial activities, such as contract scheduling, revenue goals, billings, collections, and subcontract processing. Provides back up customer call handling, as needed. Provides administrative, day to day support in the operational areas.

How you will do it

• Answers any customer/subcontractors' inquiries and resolves or escalates customer issues, as appropriate.

• Updates project/labor schedules as required by the project owner.

• Runs query reports, researches, and reconciles unaligned costs, such as labor hours, material purchases, expenses, and other operations-related transactions.

• Performs necessary cost transfers.

• Prepare and submit billings.

• Completes any additional documentation required for billing, i.e., certified payroll.

• Reconciliation of accounts payable exceptions as necessary.

• Assist installation teams as needed to reach revenue goals, which may include contacting vendors.

• Research, resolve, or escalate accounts receivable disputes as outlined in the escalation process.

• Works with Accounts Receivables contact to assist with resolution of A/R issues. Determines appropriate actions for timely resolution.

• If needed, will interact with customers to resolve receivable issues.

• Processes invoice credits and rebills, as necessary.

• Proactively contacts customers to ensure customer satisfaction and a commitment to pay.

• Maintains notes within appropriate systems.

• Updates and retains customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses, and special billing rates up to date.

• Support subcontract process including ensuring all documentation has been provided to meet safety requirements and any bonds are received and lien waivers are provided per contract requirements.

• Assist project owners in resolution of issues.

• Provide additional operations administration support, as required.

Required

• High school diploma or equivalent required.

• Accounting experience.

• Must have strong interpersonal skills to effectively communicate with both internal and external clients.

• Must have the ability to simultaneously handle a large and diverse number of projects, tasks, and issues with tact, cooperation, and persistence.

• Ability to prioritize work activities based on financial impact to desired business goals.

• Must have proficient computer skills in the following applications: Microsoft Word, Excel, and Internet business application usage.

• Must demonstrate the ability to perform work independently, demonstrate solid organizational ability, skillful in prioritizing and attention to detail.

Preferred

• Associate degree preferred.

• Experience and/or basic project accounting or costing principles is desired.

• Two to three years of experience with Project coordination

Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here.