Human Resources/Payroll Coordinator

Performs diversified duties related to the functioning and operation of services provided in Human Resources, Payroll, Benefits Administration and Accounting. This position requires a high degree of confidentiality, independence, self-motivation in processing personnel actions and assisting/advising departments with personnel issues. Establishes and maintains an effective working relationship with facility team members in the areas of Payroll, Benefits, and Human Resources.

Job Duties (Essential)

• Conducts new team member orientation training sessions in compliance with the community and Pinnacle Living policies and procedures in the absences of the Organizational Development Manager.

• Ensures that all employment candidates meet the community and Pinnacle Living requirements before offers are extended and orientation is commenced.

• Update orientation manual as needed.

• Ensures consistent application of Human Resources policies to all team members.

• Collects and reviews job applications and resumes and forwards to the appropriate department in the absence of the Organizational Development Manager.

• Provides necessary technical assistance and advise about Human Resource principles, practices, and procedures to applicants, team members, supervisors, and Directors as needed.

• Ensures timely compliance with PPD tests for new team members and annual tests for existing team members or alternative chest x-rays.

• Maintains team member personnel files in accordance with Department of Health and the Department of Social Services regulations and Pinnacle Living records retention requirements.

• Reviews departmental compliance with annual performance reviews and monitors performance appraisal program.

• Assists departments with staffing and recruiting needs and prepares job postings.

• Reviews and updates bulletin boards to comply with Federal and State regulations.

• Produces monthly turnover report and distributes to Department Directors.

• Conducts drug testing procedures in accordance with Pinnacle Living policies for new team members. Communicates positive screenings to the Director HR.

• Processes criminal background checks using the Virginia State Police website and communicates with the Director HR when results have findings.

• Ensures compliance with employment eligibility verification requirements (1-9 forms).

• Maintains up to date job descriptions for all team members and ensures that all personnel files have a signed job description annually.

• Ensures compliance with federal and/or state laws, regulations, and/or agency rules, standards, guidelines, etc.

• Processes bi-weekly payroll and maintains accurate payroll records, reports, and files according to established procedures. Distributes payroll checks to departmental supervisors.

• Responsible for assisting the Accounting Coordinator as needed.

• All other duties as assigned.

• Monitor timekeeping equipment/software (ADP) to confirm appropriate functioning and use and trouble shoots problems. Communicates timekeeping problems to departments when needed.

• Ensures timely and accurate completion of Personnel Action Forms (PAFs) from Department Directors and enter PAFs accurately into payroll software system.

• Coordinates and records vacation/leave requests for salaried team members into payroll software system.

• Maintains appropriate withholding forms and support for payroll deductions.

• Enters recruitment incentives for referred team members.

• Coordinates team member benefits such as health, dental, life, long and short-term disability insurance within the designated time limits. Interfaces with benefits representative to resolve questions and concerns team members may have.

• Performs timely processing of workers' compensation claims and evaluates accident reports to determine accuracy and completeness.

• Reconciles monthly insurance bills to ADP payroll software report.

Qualifications

• Basic administrative knowledge and skills which are applied within clearly defined parameters using standard procedures and practices.

• Typing speed of 50+ wpm.

• Ability to read and write and follow written and oral instructions.

• Excellent computer skills with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

• Attention to detail and high regard for confidentiality.

• Ability to communicate well with visitors, residents, and family members as well as community team members. Exceptional customer service and phone skills.

EDUCATION, EXPERIENCE, CERTIFICATION AND LICENSURE REQUIREMENTS

• High School diploma or equivalent.

• Associate degree preferred.

• 0-2 years administrative experience preferred.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

• May include lifting (particularly records storage boxes up to 25lbs).

• Extensive walking, bending, stooping, standing.

• Ability to work in a fast-paced environment with multiple tasks.

• Ability to work in different locations throughout the community daily to respond to inquiries, problem and issues of residents, team members, corporate office, and outside parties.

• Universal staffing, holiday, inclement weather, and a flexible work schedule are required.

INDD