Human Resources & Talent Acquisition Coordinator - Aspen Hospitality

Company Description

Aspen Hospitality, a division of Aspen One, owns and operates a portfolio of hotels and residences that currently consists of The Little Nell, Aspen's only Five-Star, Five-Diamond, ski-in/ski-out hotel and its affiliated Residences at The Little Nell, both of which are located at the base of Aspen Mountain; the Limelight Hotel Aspen and Limelight Hotel Snowmass in Colorado; the Limelight Hotel Ketchum near Sun Valley in Idaho and the Limelight Denver, adjacent to Denver's Union Station. Two additional Limelight Hotels in Mammoth, California, and Boulder, Colorado, are currently in development as well as a new Nell property at Rockefeller Center in New York City. Aspen Hospitality also owns and operates the ASPENX Mountain Club and the Snowmass Mountain Club. Aspen One is the parent company of Aspen Skiing Company, Aspen Hospitality and ASPENX and leverages its influence across all of its business units to advance climate action, community engagement and racial justice. For more information, visit www.aspenhospitality.co.

Job Description

Summary

The Human Resources & Talent Acquisition Coordinator is responsible for the positive candidate experience at Limelight Hotels for job seekers who wish to work at our hotels. This position is the first contact for many of our new employees and seeks to provide the match between candidate and perfect career path. This role is designed for detail orientated, computer savvy individuals that have a passion for our product and the locations in which we operate. This position is based in Colorado and is open to work either in the Aspen or Denver market.

Job Posting Deadline

Applications for this position will be accepted until June 30, 2024.

Essential Job Functions

• Primarily responsible for screening candidates who apply for high volume positions via MS Teams Video Call

• Review job seeker information contained within Smart Recruiters (ATS)

• Cross checks different technology platforms including Kronos to ensure employee status

• Provide a primary point of contact for candidates interested in jobs at Aspen Hospitality & Limelight Hotels and acts as an advisor to candidates on how to achieve short and long term career goals

• Utilize ATS to maintain candidate records and data, including reporting to ensure recruiting progress

• Ensures regular communication with HR & hiring managers on progress of recruitment for roles, including updates on percentage staffed and closing feedback loops

• Troubleshoots and problem solves and issues as it relates to established service level agreements through positive relationships and escalation

• Direct hire candidates into Aspen Hospitality per assigned departments

• Assists with training hiring managers on ATS use and develops ways to hold them accountable to Standard Operating Procedures (SOPs)

• Assist with creative sourcing of candidates through a variety of channels including internet, cold calling, networking, referrals, and social networks

• Assist with coordination of job fairs, community events and the TA calendar of events

• Assist with & may be required to oversee TA programs and projects such as housing

• Work in conjunction with the Human Resources and Talent Acquisition teams to ensure new hire data entry is completed accurately and timely

• Assist with the processing work visas to include completing immigration documents, writing training plans and communication with visa agencies

• Assist with New Employee Orientation as needed at all hotel properties

• Provide HR Office coverage and greet employees/applicants as they enter the office

• Become proficient in Kronos, People soft, MS Office and other company used technology

• Assist HR and update employee files, issue timecards, name tags, ski pass cards and lockers timely in absence of HR Coordinator

• Data entry of all internal transfer reports

• Assist in planning and execution social functions for managers and employees

• Responsible for answering phones, taking messages, verifying employment etc.

• Field employee questions regarding benefits and insurance and direct them to the appropriate person for the correct answer

• Provide additional support to various hotel departments, as requested and needed

• Other duties as assigned

Qualifications

• High School Diploma or equivalent required, Bachelor's degree a plus

• Minimum one year experience in a professional environment or working in a fast-paced, highly seasonal resort environment

• Solid English communication skills required, ability to communicate in other languages a plus

• Proficiency using Microsoft Office and Google product suites required

• Ability to handle confidential related information and be on a computer and phone the majority of the workday required

• Experience using Applicant Tracking Systems preferred

Additional Information

Supervision Given and Received

Given: This position has no supervisory responsibilities.

Received: Works under direct supervision of the Director of Talent Acquisition. Tasks are assigned according to specific procedures, and work is checked frequently. Instruction, advice and assistance are readily available.

Work Environment and Physical Demands

• Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements

• No adverse or hazardous conditions

• Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance

Job Benefits

This position is categorized as a regular full-time position eligible for the following benefits:

Enrollment dates differ across the various programs.

• Health, Dental and Vision Insurance Programs

• Flexible Spending Account Programs

• Life Insurance Programs

• Paid Time Off Programs

• Paid Leave Programs

• 401(k) Savings Plan

• Employee Ski Pass and Dependent Ski Passes

• Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen Skiing Company, you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen Skiing Company / ASPENX / The Little Nell / Limelight Hotel is an equal opportunity employer.

For an overview of Aspen Skiing Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks

As of March 11th 2022, Aspen Skiing Company, ASPENX, The Little Nell, and The Limelight Hotels will no longer require all active employees to be fully vaccinated in the workplace. Read more about our policies as it relates to employee safety here