Human Resources Supervisor - Nutrition Services

Job Summary

Under general direction plan, oversee and participate in the review and processing of documents relating to the District's Nutrition Services classified personnel employment and support services; serve as a resource to school sites, staff and other departments regarding technical classified personnel issues; train and evaluate the performance of assigned staff; perform related duties as assigned.

Examples of Duties

The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.

• Plan, oversee and participate in the review and processing of documents relating to the District's Nutrition Services classified personnel support services, including employment of classified, limited term and exempt employees; assure smooth and efficient office operations. E

• Review and approve hiring packets for new and current employees; inspect documents for completeness and accuracy; maintain confidentiality of privileged and sensitive information related to personnel matters. E

• Review and approve Vacancy Assignments (VA's); verify eligibility of former employees for rehire; forward authorization to offer probationary employment; oversee the assignment of start and Board of Education action dates to employees after approval of the hiring packet and required clearances. E

• Review and approve assignment changes, additional hourly elections and promotions; check employee evaluations to verify satisfactory past job performance. E

• Review classified files for accuracy; remove items from the employee records as appropriate; scan new information into employee records; oversee the preparation of classified files to be transported for mass scanning; maintain outgoing and returned files log. E

• Collaborate with Fiscal Services and Personnel Commission regarding position control issues and assignment changes such as funding sources, calendars and full-time equivalents (FTE); verify appropriate changes are made to classified positions. E

• Oversee and participate in the daily operation and activities of the classified substitute system for the Nutrition Services Department; monitor the entry of classified employee substitute assignments; monitor and compile data and reports regarding classified substitute use. E

• Oversee and participate in Extended School Year (ESY)/Summer Employment Nutrition Services classified staffing activities; assure assignments are online and the timely distribution of employment notification. E

• Determine exempt applicant eligibility for Nutrition services employment; meet with exempt applicants and explain applicable laws, codes, rules and regulations as needed. E

• Conduct site employee file reviews with employees; assure proper contents; remain present with employees and union representatives during the file review process; provide copies of documents in accordance with established procedures. E

• Serve as a resource to school sites, staff and other departments regarding technical Nutrition Services classified personnel issues; research and resolve the more difficult and complex personnel issues.E

• Prepare maintain and submit a variety of records and reports pertaining to assigned activities; compile and verify data; compose correspondence, forms and other documents. E

• Initiate and receive phone calls to obtain and provide specialized information regarding District and Nutrition Services personnel policies, procedures and regulations. E

• Provide customer service assistance to applicants, District employees and the public; respond to a variety of general and complex inquiries regarding employment. E

• Train and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; monitor and review work of staff for accuracy, completeness and compliance with applicable laws, codes, rules and regulations. E

• Operate a variety of office equipment, telecommunications, computer hardware and software technologies; drive a personal vehicle to conduct work. E

• Attend and participate in a variety of meetings, conferences and trainings; maintain current knowledge of laws, codes rules and regulations; conduct presentations as requested. E

• Conduct applicant interviews as directed; may fingerprint applicants as needed.

• Participate in and oversee the preparation of special projects as directed.

• Perform related duties as assigned.

Note: at the end of some of the duty statements there is an italicized "E" which identifies essential duties required of the classification. This is strictly for use in compliance with the Americans with Disabilities

Employment Standards

Knowledge of:

Merit System rules and regulations.

Applicable sections of state codes and other laws regarding assigned personnel activities.

Local, State and federal laws applicable to assigned functions.

Classified and exempt employee payroll procedures, timelines and practices.

Bargaining unit contracts and salary schedules.

District organization, operations, policies and objectives.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Record-keeping and report preparation techniques.

Modern office practices and procedures.

Principles and practices of effective supervision and training.

Effective oral and written communication skills.

Operations and applications of a variety of office machines, telecommunication devices, computer technologies and software.

Oral and written communication skills.

Interpersonal skills using tact, patience and courtesy.

Basic math.

Telephone techniques and etiquette.

Ability to:

Plan, oversee and participate in the review and processing of documents relating to the District's classified Nutrition Services classified, limited term and exempt employment personnel support services. Provide technical information and assistance to others. Investigate and resolve the more difficult and complex Nutrition Services personnel issues. Read, interpret, apply and explain applicable laws, codes, rules, regulations and policies. Maintain records and reports. Analyze situations accurately and adopt effective courses of action. Work independently with little direction. Compile and verify data. Maintain confidentiality of sensitive and privileged information. Complete work with many interruptions. Assure compliance with applicable local, State and federal laws. Effectively supervise, train and evaluate assigned staff.

Establish and maintain a variety of records and files.

Plan and organize work.

Communicate effectively both orally and in writing.

Operate a variety of office machines, telecommunication technologies, computer hardware and software.

Establish and maintain effective working relationships with those contacted in the course of work.

Education and Training

Associate's degree with coursework in human resources, business administration, management or a related field.

Experience

Three years of human resources generalist experience including some experience in a lead or supervisory capacity.

OR

Three years of experience as a Human Resources Technician with the Long Beach Unified School District.

Any other combination of training and/or experience, which demonstrates that the applicant is likely to possess the required skills, knowledges and abilities, may be considered.

Special Requirements

Positions in this class require the use of personal automobile and possession of a valid California class C Driver's license.

SELF-CERTIFICATION OF TYPING/KEYBOARDING SKILLS

This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 35 words per minute. A typing test will not be given. Incumbents must certify in writing that they have such skills at the time of appointment to this class. Demonstrated proficiency will be expected during the probationary period for the class.

The Long Beach Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying based on a person's actual or perceived ancestry, color, disability, gender, gender expression, gender identity, immigration status, national origin, religion, race or ethnicity, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Compliance Officer: Steve Rockenbach, Director of Employee Relations, 1515 Hughes Way, Long Beach, CA 90815, 562-997-8220,srockenbach@lbschools.net and Title IX Coordinator: Kimberly Dalton, Director of Human Resource Services, 1515 Hughes Way, Long Beach, CA 90815, 562-997-8108,kdalton@lbschools.net.

SELECTION PROCEDURE:

The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.