Human Resources Student Assistant

Classification Title Student Employment Program (FWSP/STEP) Working Title Human Resources Student Assistant Datatel Position ID HURE8FEDWOST0A / HURE9STEPROG0A Annual Hours As needed or assigned not to exceed 25 hours per week Placement Range $10.00 Position Type Student Employee Job Category Student General Description

The Human Resources Student Assistant will assist with various duties in Human Resources. Duties include assisting customers with HR service needs, answering phones, onboarding paperwork, scanning and filing personnel records, and assisting HR staff as requested.

Reports To Senior Director of Human Resources What position(s) reports to this position?

None

Minimum Education/Experience

Current OCCC student enrolled in a minimum of 6 hours for the fall and spring semesters or enrolled in a minimum of 3 hours for the summer semester.

OR

Current OCCC student with a federal work study award.

Required Knowledge, Skills & Abilities

Ability to work in organized manner.

Ability to maintain confidentiality of records and information.

Positive communication skills.

Demonstrated ability to work as a team member and interact with customers in a positive manner.

Experience using Microsoft Office Suite (Word, Excel, PowerPoint, etc.) or similar software programs.

Accurate spelling and filing skills.

High attention to detail.

Physical Demands/Working Conditions

1.GENERAL PHYSICAL REQUIREMENTS:

Light work: The person in this position may occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull or otherwise move objects.

2.PHYSICAL ACTIVITIES:

This position requires the person to frequently move about the Human Resources office and occasionally move about the OCCC main campus to perform the essential functions of the position.

This position requires the person to frequently communicate with and listen to visitors, administration, faculty, staff, students, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations.

This position frequently requires the person to operate a computer and other office equipment to perform the essential functions of the position.

This position requires the person to operate equipment that frequently involves repetitive motions of hands and wrists.

This position requires the person to frequently position self to work on equipment, to assist customers, and to perform the essential functions of the position.

3.VISUAL ACUITY:

This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.

4.WORKING CONDITIONS

This position performs the essential functions in an indoor office setting.

Preferred Qualifications

None

Required Training Work Hours

As needed or assigned not to exceed 25 hours per week, anytime between 8:00 am and 5:00 pm, Monday - Friday.

Department Human Resources Admin Job Open Date 10/03/2023 Job Close Date 06/30/2024 Open Until Filled No HR Contact Brandon Thomas Special Instructions to Applicants

Applicants are to thoroughly complete the online application and attach the following required document: cover letter

Applicants who do not attach the required document will not be considered for the position.

For application assistance or questions, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM

Posting Number Student, Work Study, Temporary_0402770

Job Duties

Job Duties (Position Specific)

(The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Job Duties (Duties Assignment Statement)

Maintain filing in up-to-date order as directed, and in accordance with Human Resources filing procedures.

Prepare documents and files for electronic imaging.

Scan documents and files into the HR electronic imaging system and proof accuracy of work.

Make copies, sort and prepare materials for distribution as needed.

Serve as back up receptionist as needed. Answer telephone and refer calls to appropriate individuals. Greet, screen, and announce visitors.

Deliver information/materials to departments as needed.

Assist with completing onboarding paperwork for new employees.

Assist with special projects as requested.

Job Duties (Safety / Policy & Procedures)

Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.

Contribute to a safe educational & working environment.

Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.

Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices.

Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.