Human Resources Specialist

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Closing Date:

Type of Position:

Human Resources

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.

Department:

Department of Human Resources

Department's Website:

www.ualr.edu/humanresources

Summary of Job Duties:

The Human Resources Specialist is responsible for supporting the Associate Vice Chancellor with administrative responsibilities. This position will be responsible for preparing HR-related reports and publications, assisting with background checks, Freedom of Information Act requests, leave administration, and other special projects, as assigned. This position will be responsible for managing the HR website, assisting with maintaining the inventory of department assets, and completing purchasing requisitions. In this role, the HR Specialist will have access to highly sensitive information and must always maintain the highest levels of integrity and confidentiality. This position will interact with and assist employees in a professional and friendly manner. This position is governed by state and federal laws and institution policy.

Qualifications:

Required Education and/or Experience:

• Bachelor's degree from an accredited college or university;
• At least two years of human resource experience;
• Demonstrated customer service experience in an office setting.

Other job-related education and/or professional experience may be substituted for all or part of these basic requirements.

Preferred Education and/or Experience:

• Bachelors' or Masters' degree in Human Resource Management;
• Experience working in Higher Education;
• Experience working with WordPress;
• Experience working with Workday and Banner;

Job Duties and Responsibilities:

Administrative

• Provide administrative support to the Associate Vice Chancellor;
• Manage and assist with the maintenance of the department inventory of supplies and equipment, including scheduling of equipment maintenance;
• Assist with the processing of flexible and hybrid work arrangements requests;
• Assist employees with general benefit questions;
• Assist with the completion of background checks;
• Assist with travel arrangements for department staff;
• Assist with New Employee Orientation, as needed;
• Assist with planning department events, such as HR Fair, Benefits Fair, etc.
• Assist with leave administration, including FMLA, Worker's Compensation, and Leave without Pay.

Immigrations

• Perform data entry of foreign national employment eligibility statutes into Workday;
• Maintain files and records shared with UA System General Counsel's Office;
• Provide notifications to foreign national employees and departments before the expiration of work authorizations.

Technology

• Assist with the management of the Department of Human Resources website.
• Assist with maintaining assigned HR listservs, spreadsheets, and databases;
• Entering and uploading employee information in Workday, as needed.

Customer Service

• Assist with front desk coverage as needed;
• Assist UA Little Rock staff and faculty in the completion of HR documents;
• Act as a member of the HR Solutions Team;
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of relevant state and federal laws; ability to interpret and apply applicable state and federal laws;
• Ability to communicate with a diverse group of employees;
• Ability to exercise and practice a high degree of discretion and to maintain confidential information;
• Excellent written, oral, and interpersonal skills are essential;
• Proven presentation skills to include proficiency with technology and virtual training platforms;
• Proficiency with Microsoft Office Suite;
• Ability to manage time and workload effectively, which includes planning, organizing, and prioritizing with attention to details;
• Ability to work independently;
• Ability to adjust to change and be flexible;
• Ability to conduct research and prepare reports;
• Ability to work simultaneously on multiple projects and demonstrate organizational and prioritization abilities in accomplishing tasks.

Additional Information:

Sa
lary Information:

$41,000

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

LaTonda Williams, Associate Vice Chancellor for Human Resources, lwwilliams@ualr.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Sitting, Talking

Frequent Physical Activity:

Repetitive Motion, Standing

Occasional Physical Activity:

Walking

Benefits Eligible:

Yes