Human Resources Specialist, Part-Time - Northwest Florida State College

Job Description:

PRIMARY RESPONSIBILITIES

• Respond to inquiries on insurance such as dental insurance, health and life insurance, and retirement and other benefits as needed.

• Audit or input records for Personnel/Payroll system processing including verifying salaries for life insurance and other benefit deductions.

• Provide assistance to employees in connection with payroll deductions, insurance, and/or other benefits provided by the College.

• Responsible for all data entry of all benefit deductions and verification of benefits with other HR staff.

• Assist with employment letters/contracts for all full-time and part-time employees for Personnel/Payroll System. Maintain the Personnel System for Payroll.

• Assist in the process of monitoring terminal leave payout for retirees (DROP, RIP, etc.) in accordance with Board rules.

• Monitor Alternative Social Security Program for adjunct instructors to ensure compliance with Board rules, IRS rules,

• etc.

• Complete all insurance billings with vendors and the state as needed each month.

• Will be trained as back up to payroll in the event of that person's absence.

• Perform other duties as may be assigned by the Executive Director of Human Resources

• SECONDARY RESPONSIBILITIES

• Prepare and process records, documents, correspondence, and other materials of a sensitive nature.

• Process personnel documents requiring in-depth knowledge of college procedures, State Board rules, Florida retirement rules for sufficiency of data, checks for accuracy and follow-up.

• Process all part-time instructional and supplementary contracts to include verifying for accuracy and assuring all are returned in a timely manner.

• Be familiar with health insurance benefits and other benefits as offered by current insurance provider.

• PHI Level: Full access to PHI (in compliance with HIPAA rules)

• As a part of the college's risk management tool annual mandatory compliance training is required.

Requirements:

• Associate degree required, Bachelor's degree preferred.

• Minimum two (2) years college course work in business/accounting.

• Minimum three (3) years work experience in personnel functions.

• Experience in Windows-based PC software to include Word, Excel.

PREFERRED QUALIFICATIONS

• Experience in Human Resources at the community college level.

• Accounting experience

• Payroll experience

• Willingness and ability to effectively greet the public both in person and via telephone.

Additional Information:

Classification: Part-Time

Rate of Pay: $15.00 per hour

Hours: Up to 29 hours per week

Location: Niceville Campus

FLSA Status: Non-Exempt

Application Deadline: Review of applications will begin immediately. Position will remain open until filled.

Application Instructions:

All sections of the application must be completed.

In addition to the application, please submit the following:

• NWFSC Application.

• Resume.

• A cover letter explaining why you consider yourself qualified for this position.

• Copies of unofficial transcripts.

• After submitting your resume, the following page will allow you to upload additional documents. The maximum allowable size for uploading documents is 10 MB. Documents exceeding 10 MB must be scanned at a lower resolution or divided into separate pages to reduce file size.

If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant's grievance should be addressed to the Human Resources Executive Director. Northwest Florida State College does not discriminate based on age, color, ethnicity, race, national origin, disability, marital status, pregnancy, religion, genetic information, sex, gender, or any other legally protected classification in its employment practices or its educational programs or activities. In accordance with the Americans with Disabilities Act, NWFSC strictly prohibits the discrimination against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms and conditions of employment. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.