Human Resources Specialist

Job Description

Working at IRSC has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a benefits package:

Wellness Wonders: Dive into a world of well-being with perks that nourish your body and soul. Health benefits that prioritize your fitness, mental health, and overall happiness await you with our employee only coverage paid by the college.

Retirement Radiance: Picture your future shining as bright as your career! Our retirement benefits are designed to turn your golden years into a sunlit oasis. With robust plans and strategic investments, we're planting the seeds for your retirement bliss.

Generous Time-Off Universe: Recharge and rejuvenate with ample vacation time, ensuring you return to work with newfound enthusiasm.

Career Launchpad: Propel your career forward with projects that are not just tasks but missions, shaping industries and driving change.

Join Our HR Team at Indian River State College!

Ready to be the backbone of our thriving educational community? Indian River State College is seeking a detail-oriented, customer-centered Human Resources Specialist to join our team and help drive excellence across our campus!

As our Human Resources Specialist, you'll play a vital role in managing and maintaining employee records, ensuring accuracy, and providing top-notch support to our faculty and staff. From onboarding to offboarding, you'll be the go-to person for all HR-related matters, making sure every employee has what they need to succeed.

What You'll Do:

• Manage and maintain employee records and databases with precision and care

• Facilitate smooth onboarding and offboarding processes for new hires and departing employees

• Ensure compliance with federal rules, regulations, and policies related to HR transactions

• Collaborate with various departments to initiate and approve necessary HR transactions

• Generate employee ID cards and provide timely access to network and systems

• Assist with benefits enrollment and verification of employment requests

• Complete all other duties and responsibilities with efficiency and attention to detail

What You'll Bring:

• Associate's degree in Human Resources or related discipline (Bachelor's degree preferred)

• Minimum two years of HR experience, preferably in a higher education setting

• Proficiency in HRIS and Microsoft Office, especially Excel

• Bilingual in English/Spanish preferred

• Strong organizational, analytical, and problem-solving skills

• Ability to work independently and with others, handling frequent interruptions with ease

• Commitment to maintaining confidentiality and professionalism at all times

Why Indian River State College?

• Impactful work: Join a community dedicated to transforming lives through education

• Growth opportunities: Expand your skills and advance your career with ongoing professional development

• Supportive environment: Enjoy a collaborative work culture that values your well-being

• Beautiful campus: Experience the picturesque views and vibrant atmosphere of Florida's Treasure Coast.

Ready to embark on a rewarding journey where every day brings new opportunities to make a difference? Apply now to join the Indian River State College HR team and help us shape the future of education!

JOB SUMMARY:

Under minimal supervision, this position provides support for the Human Resources (HR) function as assigned. Duties include: assisting employees and managers with procedures and transactions related to the assigned area; managing and maintaining assigned/related active and inactive personnel files, ensuring that the information is accurate and protected; and serving as a liaison for the assigned area to other areas of the College.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Manages employee records and related databases relevant to assigned areas and ensures accurate and up-to-date documentation in the Human Resources Information System (HRIS)

• Completes assigned procedures for new full-time and part-time employees to ensure all necessary HR data and appropriate documentation is submitted; verifies that employees have provided appropriate documentation such as proof of licenses, certifications, etc.; and tracks requests for follow-up information/renewals.

• Processes data related to new hires, additional jobs, job changes, compensation changes, and terminations in HRIS as required.

• Reviews, validates, and updates employee demographic data in the HRIS as necessary.

• Analyzes, maintains, reconciles data; and prepares reports.

• Assists with maintaining federal rules, regulations, and policies with regards to HR transactions.

• Completes verification of employment requests.

• Contacts the appropriate administrator to request necessary transactions are initiated and/or approved in the HRIS.

• Generates Employee ID Cards and ensures employee data is input accurately and timely to access to the network and associated systems needed to function in their assigned positions.

• Helps with on-boarding including enrollments for benefits (as assigned) and off-boarding of employees.

• Completes all other duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

• Associate's degree from an accredited institution in Human Resources or another related discipline; Bachelor's degree is preferred;

• Minimum Two (2) years of related work experience in an HR department and experience in HRIS, preferably in a higher education setting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

• Knowledge of various Human Resources functions, office functions, and office equipment.

• Detail orientated, customer centered, skill in multi-tasking, maintain confidentiality, work independently as well as with others, make sound decisions, deal with frequent interruptions, and be self-motivated.

• Skill in organizing, analyzing, time management, problem solving, prioritizing and efficiently using resources.

• Skill in working with Microsoft Office especially Excel and Windows based applications including Human Capital Software

• Bi-lingual in English/Spanish preferred.

PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

ADDITIONAL EXPECTATIONS:

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an "at-will" basis.

This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.

Classification

Staff

Supervisory

No

FLSA Exempt

No

Employment Type

Regular

Compensation and Application Deadline

Pay range starts at: $18.94/hour. All salary calculations start at the minimum salary and will be based on candidate's education and experience| Open until filled.