Human Resources Specialist @ Human Resources, 8 Hrs, Cont.

Description

SUMMARY OF ASSIGNMENTS:

This position is responsible for facilitating the onboarding process for all new classified, certificated and/or substitute personnel. Processes new hire paperwork including completion of all legal documents; evaluates transcripts and professional employment experience; ensures compliance with bargaining contracts, district policy, and state employment regulations; and prepares and maintains records for assigned staff. The successful candidate will love paperwork and attention to detail; possess outstanding customer service skills; respond to inquiries in an accurate and timely manner; and has the ability to use multiple systems in a high-volume work environment. Requires the ability to work a flexible schedule during peak hiring seasons. Provides support to the Chief Human Resources Officer and Human Resources Administrators.

• HOURS:8

• CONTRACT TYPE:CONTINUING (260 DAYS/12 MONTHS)

• ANTICIPATED START DATE: ASAP

• Benefits--Medical/Dental/Vision through SEBB (School Employee Benefits Board) are provided for employees who work at least 630 hours per academic year.

• Additional benefits may include vacation, sick, personal days, and paid holidays.

• Most positions have additional pay provisions above what is represented on the salary schedule, all in accordance with the applicable collective bargaining agreements as negotiated.

SALARY: Level 2 on the Professional/Technical Salary Schedule. Salary depends on experience in the same or similar position. Promotion or transfer placements will be determined by percentage of increase and consideration of appropriate experience credit. DOWNLOAD SALARY SCHEDULE

Responsibilities

• Facilitate hiring process by conducting reference checks, and making job offers to prospective employees in accordance with laws, policy, and collective bargaining agreements. Provide related training to administrators and supervisors.

• Facilitate the onboarding process for new classified and certificated employees and substitutes. Ensure completion of all new hire paperwork, security clearance, and legal documents.

• Schedule new hire personnel for initial school district orientation. Provide initial support for new hires related to regulations and school district policy on continuing education as it applies to the position.

• Prepare and maintain records for assigned certificated and classified employees, ensuring documentation of employee work history and compliance with bargaining contracts, district policy, and state employment regulations.

• Maintain accurate spreadsheets and data for assigned work sites and employees. Complete mathematical formulas and utilize HR/Payroll software to create and calculate retroactive pay, escrow pay, extracurricular pay, and supplemental pay.

• Provide initial support for new hires related to OSPI regulations and school district policy on continuing education as it applies to certificated staff. Determine and adjust seniority, vacation, and step dates for classified new hires.

• Assure correct salary placement and distribution for all certificated employees. Evaluate transcripts and professional employment experience to determine salary placement.

• Help monitor and place substitutes through the substitute system and coordinate coverage when needed at school buildings.

• Prepare records of classified employees for on-line documentation, evaluation of experience, stipend allocation, etc., for accurate payment of wages to classified staff.

• Provide information, clarification, and solutions to certificated and classified staff and other departments, agencies, and public regarding salary placement, records, supplemental payments, and district personnel policies.

• Provide records to payroll and technology services within scheduled deadlines. Respond to inquiries about employment histories for classified staff related to such items as wages, stipends, retroactive payments, and refunds, which are verified and supported by documentation in accordance with bargaining contracts, district policy, and state regulations.

• Provide support to all staff and administrators related to human resources functions and tasks.

• Assist and cross-train with other employees in the department.

• Work with others to maintain, utilize, and communicate any issues relative to Human Resources/Payroll software.

• Maintain and update knowledge and skills required for success in the position by participating in professional development as needed or as assigned.

• Other related duties as assigned.

Qualifications

• Demonstrated ability and aptitude to perform the responsibilities listed.

• High school diploma or equivalent required.

• Bachelor's degree in Human Resources, Accounting, Business, or closely related field, or equivalent work experience required.

• Three years of responsible Human Resources or related experience, preferably in a school district or Human Resources environment desired. Payroll/Human Resources systems experience desired.

• Knowledge of the principles and practices of human resources.

• Knowledge of and ability to operate personal computers and automated human resource systems including related software applications associated with personnel management.

• Ability to maintain accurate detailed records, organize data reports, and utilize mail-merge functions.

• Skill in obtaining, clarifying, and exchanging information; both written and oral.

• Skill in decision making and problem solving.

• Skill in providing quality customer service.

• Demonstrated ability to relate and work positively and effectively with a diverse group of teachers, community, and staff in a confidential manner.

• Demonstrated ability to foster an environment that focuses on quality results while motivating, developing, and supporting a diverse staff, encouraging continuous improvement, and working effectively as a member of a diverse team.

• Ability to concentrate on detail and be precise and accurate.

• Ability to organize, prioritize, and prepare written procedures.

• Ability to maintain strict confidentiality.

• Ability to work under pressure and meet established deadlines.

• Relates positively to youth and adults of varying socioeconomic, cultural, and ethnic backgrounds.

Additional Information

• Work Schedule

• Days and hours (listed above) are subject to change depending on program and district needs.

• Stipends, Leave Accruals and Holidays

• Stipends, leaves and paid holidays are in accordance with the applicable collective bargaining agreement (https://www.spokaneschools.org/Page/314) as negotiated.

• Benefits Highlights:

• TheSchool Employees Benefits Board (SEBB) Programadministers health insurance and other benefits for employees of Washington's school districts who are in benefit eligible positions (at least half-time/20 hours per week in a regular position).

• Multiple medical plans offered from various providers such as Kaiser Permanente WA, Premera Blue Cross, and the Uniform Medical Plan (for example) to fit your needs for varying cost and care options. Vision and Dental plan options, as well as standard Life and AD&D insurance are offered at no cost to the employee. The SEBB program also offers additional employee paid benefits like Dependent Care Assistance Program (DCAP), supplemental Life and AD&D, Long-Term Disability insurance, and Medical Flexible Spending Arrangement (FSA).

• Benefit eligible Spokane Public Schools employees and their dependent family members have access to free, confidential counseling, consultation and referral services through the Employee Assistance Program.

• School District Employees participate in the Washington State Department of Retirement Systems (DRS) public pension plan. Employees can choose from a lifetime retirement pension plan or a hybrid pension and investment plan that contributes between 5% and 15% of wages to retirement. When employees meet plan requirements and retire, they are guaranteed a monthly benefit for the rest of their life from the employer-funded pension.

• Employees can also participate in voluntary savings programs to increase retirement savings such as the DRS Deferred Compensation Program or by participating in a 403(b) retirement plan through the District's plan manager, OMNI.

• See more about employee benefits athttps://www.spokaneschools.org/Page/2253

• A fingerprint background check is required for all prospective employees

Spokane Public Schools complies with all federal and state rules and regulations and does not discriminate in the admission, treatment, employment, or access to its programs or activities on the basis of age, sex, marital status, race, color, creed, national origin, the presence of any sensory, mental, or physical disability, to the use of a trained guide or service animal by a person with a disability, sexual orientation including gender expression or gender identity, or honorably discharged veteran or military status. This holds true for all students who are interested in participating in educational programs and/or extracurricular school activities, and provides equal access to the Boy Scouts and other designated youth groups.

Inquiries regarding compliance and/or grievance procedures may be directed to the school district's Title IX/Staff Civil Rights Officer, ADA Officer, Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer and/or 504 Compliance Officer.

The following Civil Rights Compliance Coordinators have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights Coordinator and Title IX Coordinator: Jodi Harmon,JodiH@spokaneschools.org 509-354-7344
• Section 504 Coordinator: Melanie Smith,MelanieSm@spokaneschools.org 509-354-7284

Other district contacts:

• ADA Officer: Stephanie Busch,StephanieB@spokaneschools.org 509.354.5993
• Affirmative Action Officer: Jodi Harmon,JodiH@spokaneschools.org 509-354-7344
• Equal Opportunity Officer: Jodi Harmon,JodiH@spokaneschools.org 509-354-7344
• Harassment, Intimidation, Bullying (HIB)/Student Civil Rights Officer: Melanie Smith,MelanieSm@spokaneschools.org 509-354-7284

Address: 200 N Bernard Street, Spokane 99201-0282

View EEO information