Human Resources Specialist - Empire State University

Job Description:

Empire State University seeks a Human Resources Specialist (State Title: Personnel Associate) to work directly with the Office of Academic Affairs (OAA) in Saratoga Springs, NY. This individual will be responsible for working closely with OAA to ensure seamless and timely implementation of Human Resource related policies and procedures related to the hiring, pay, and professional development of faculty and staff in academic affairs. The successful candidate shall have a demonstrated ability to work with a high level of attention to detail and accuracy, excellent independent judgement, and the ability to maintain a high level of confidentiality.

Responsibilities include but are not limited to:

• Create and oversee a robust onboarding process for new faculty and staff in OAA which will include managing and tracking HR training for faculty and staff in Academic Affairs in areas specifically pertaining to job function.

• Track all NYS, Federal and SUNY mandatory trainings, following up as necessary.

• Track and approve OAA personnel actions, e.g., payroll, extra service, and new hire paperwork in collaboration with payroll and associated staff.

• Assist with division/department budget oversight. Coordinate and assist with OAA to do an annual review of adjunct and extra service payment rates.

• Verify available budget for new positions, salary increases, new hires and temp services (e.g. adjuncts, extra service).

• Collaborate with OAA leadership to ensure timely and accurate submission of appropriate extra service payment requests.

• Manage adjunct faculty search process.

Requirements:

Required Qualifications:

• Bachelor's degree from an accredited college or university and at least 3 years of experience in Human Resources or comparable experience in a higher education setting.

• Ability to maintain confidential/sensitive information.

• Strong analytical, computer, problem-solving and attention to detail.

• Excellent written and oral communication skills.

• Proficiency in Microsoft Word, Excel and web-based systems.

Preferred Qualifications:

• Master's degree in business administration or a related field.

• Prior experience working within SUNY or a higher education setting.

• Knowledge of State, Federal employment regulations and laws.

Special Information:

• This position is located in Saratoga Springs, NY.

• Monday-Friday 8:30am-4:30pm.

• Occasional travel may be required.

• Applicants must be currently authorized to work in the United States on a full-time basis.

Additional Information:

Rank/Salary: Management-Confidential / $60,000

Empire State University is an EOE employer.

We are pleased to offer our employees an excellent benefit package which includes NYS health insurance, free dental and vision, competitive retirement options, and generous vacation, sick and holiday accruals; and a strong emphasis on work-life balance. We also offer professional-development activities for professionals and support staff.

IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT THE SAFETY AND SECURITY WEBSITE AT www.sunyempire.edu/safety-security.

Application Instructions:

Applications Due By: Applications accepted until positions are filled.

If you are interested in applying for this position, please submit the following documents, which are required for consideration by clicking on the APPLY NOW button:

• Resume

• Cover letter

• Name and contact information of three references

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