Human Resources Specialist

Description

Title: Human Resources Specialist

Position Number: 0097020T (Job # 2024 - 02175)

Hiring Unit: Administrative Affairs - Human Resources Office

Location: Kahului, Maui

Date Posted: September 25, 2024

Date Closed: October 09, 2024

Salary Information: Salary schedules and placement information

Full Time/Part/Time: Full Time

Temporary/Permanent: Temporary

Funding: Special

Other Conditions:

Continuation of position is dependent on operational needs and funding renewal.

Duties & Responsibilities:

Denotes Essential Functions

• Operate an automated Human Resource Management System (currently Peoplesoft) to prepare payroll notification forms for personnel transactions.

• Review Temporary Disability Benefit claims for eligibility and compute Temporary Disability Benefit entitlement.

• Review and process Workers' Compensation claims.

• Advise Faculty, Staff, Lecturers and Casual/Emergency hires on fringe benefit programs and terms and conditions of employment in accordance with University of Hawaii Community College (UHCC) policies & procedures, collective bargaining agreements and benefit program/plan.

• Assist in the administration of the on-campus student employment program (SECE).

• Maintain student position database and process employment transactions in a timely manner.

• Create and maintain personnel databases (e.g. TB clearance, I-9, transcripts, casual/overload appointments) for student employment, current and former employees to include casual hires and archived records

• Assist with the training of SECE System for new hire employees to HR team; follow up with and assist in completing required forms.

• Respond to inquiries & provide information to Faculty & Staff on student employment Human Resources matters by referencing student employment policies.

• Research and resolve employee concerns/problems related to pay, leave or benefits and retirement. Advise Human Resource Manager (HRM) of unusual or difficult cases or gaps/conflicts in guidelines/plans.

• In response to employee inquiries, analyze employee records to determine eligibility for sabbatical leave, leave without pay (LWOP), stipends, overloads, probationary credit, summer pro-rata pay and other comparable actions.

• Provide and process appropriate documents for new Board of Regent (BOR) appointments, status changes, resignations, terminations, retirements and in-service disability, deaths.

• Advise new employees with completion of employment benefit forms, current employees as to updates/changes and counsel employees on the various benefit plans, options and considerations.

• Coordinate activities involved with and supporting open enrollment or any new benefit plan or update.

• Respond as appropriate to notices of unemployment insurance claims filed with Department of Labor and Industrial Relations; Research employee records and provide requested information in consultation with state official, file employer's appeal as appropriate.

• Use judgment in determining the type of appointment and method of payment for BOR appointments; Ensure required paperwork has been developed and processed for approval of filling and funding positions.

• Serve as the UH Maui College (UHMC) Human Resource (HR) contact when working with the Office of Human Resources (OHR) benefits, UH Payroll, Employer Union Trust Fund (EUTF), Employee Retirement System (ERS) and other agencies that provide employee services and benefits.

• Research and respond to requests for information from UH systemwide offices and external agencies regarding UHMC employees, their benefits and associated employee transactions.

• Prepare, conduct and update employee orientation during which new employees are oriented to working within the UH system, get an overview of their Collective Bargaining Agreement (CBA) and informed on such issues as pay, leaves, benefits and retirement.

• Disseminate information on benefits, updates or upcoming training or staff development offered by other agencies after identifying target audience, assessing information to be provided and determining most effective dissemination means.

• Ensure personnel records are maintained in compliance with Federal, State and UHCC policies.

• Collect, assess and organize personnel data from existing files and records needed for systemwide or program personnel reports, operational status reports or in response to inquiries from other agencies within UH or UHMC.

• Prepare, regularly schedules, conducts and updates employee orientations during which new employees are oriented to working within the UH system. Get an overview of their CBA and inform employees issues such as pay, leaves, benefits and retirement.

• Research and recommend HR staff development projects or in-service training for Faculty and Staff; plan and implement informational training to include speaker coordination, facility reservation and audio-visual equipment.

• Assist in managing the Human Resource Office (HRO) portion of the UHMC website by coordinating and posting the current HRO policies, procedures, information and forms; contributes benefit updates and HRO initiatives; develop periodic articles for campus electronic bulletin.

• Assists in other personnel areas such as Civil Service Employees and Casual hires.

• Assist HRM by responding to and educating Employees and Supervisors regarding interpretations of CBA articles and UH BOR policies, rules and procedures.

• Other duties as assigned

Minimum Qualifications:

Education and Professional Work Experience

• Possession of a baccalaureate degree in Human Resources, Business Administration or Public Administration or related field and one (1) year of progressively responsible professional experience with responsibilities for Human Resources or Business-related field; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills and Abilities

• Functional knowledge of principles, practices and techniques in Human Resources or Business demonstrated by knowledge, understanding and ability to apply concepts and terminology.

• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with Human Resources or Business.

• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of Human Resources or Business.

• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

• Demonstrated ability to operate a personal computer and apply word processing software.

Supplemental Minimum Qualifications:

• Knowledge of the practices and techniques of Human Resources and or Business.

• Ability to communicate orally and or prepare written reports.

• Ability to understand and follow complex oral and written instructions.

• Ability to analyze, interpret and use sound logic and judgment in application of a variety of personnel/administrative rules and regulations.

• Knowledge of automated Human Resource Management Payroll Systems.

Desirable Qualifications:

• Knowledge of postsecondary institution organization and processes.

• Knowledge of basic Human Resources rules and regulations.

• Basic knowledge on sexual harassment policies, affirmative action policies, equal employment opportunity policies and other Human Resources related policies.

• Detail oriented and able to handle multiple tasks

• Able to prioritize multiple duties with demanding deadlines.

• Knowledge of basic accounting principles.

Inquiries:

Name: UH Maui College, Human Resources

Phone: 808-984-3381

Email: maui-hr-l@lists.hawaii.edu

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED

Application Submission

Click on the "Apply" button on the top right corner of the screen to submit a completed application form and attach required documents. Documents include:

• Resume and/or Curriculum Vitae (CV)

• Three (3) professional references with contact information, including email address. Failure to submit required information will result in an incomplete packet

• Graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (official transcript(s) will be required prior to the date of hire). Copies of transcripts must be attached to your application to receive credit for degree(s). UH STAR transcripts will be accepted. Academic record/grade summaries from Institutions other than the University of Hawaii will NOT be accepted. Diplomas and copies will NOT be accepted. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant. In order to be official, transcripts must have the official seal and be mailed or electronically submitted directly from the degree-granting institution. Transcripts may not be stamped as issued to student or as a student copy. Have the Registrar mail transcript(s) to the attention of UHMC HR or email to maui-hr-l@lists.hawaii.edu

• Minimum one-page cover letter explaining how you meet the minimum and desirable qualifications

• OPTIONAL - Letter(s) of recommendation attesting to job performance and personal character.

The application will be considered an incomplete packet if material submitted is illegible. Please REDACT references to social security numbers and birth date on submitted documents. Separate documents and application materials must be submitted for each position. All requested documents/information become the property of UH Maui College and will not be returned. Faxed, e-mailed, or incomplete application packets will not be considered. Note: If you have not previously applied for a position via NEOGOV, you will need to create an account.

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Agency University of Hawaii

Department University of Hawai'i Maui College Address 310 W. Ka'ahumanu Ave

Kahului, Hawaii, 96732

Website http://workatuh.hawaii.edu