Human Resources Representative

Agency : Illinois State Police

Job Title: Human Resources Representative

Working Title: Timekeeper Code and Sworn

Closing Date/Time: 07/18/2024

Salary: Anticipaited Starting Salary (Effective 7/1/24) $5,423; Full Range: $5,423-$7,721

Job Type: Salaried

County: Sangamon

Number of Vacancies: 2

Plan/BU: RC062

• This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

• All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.

• State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

• Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

• Current State of Illinois Union applicants must apply as internal applicants to be considered for bargaining rights.

Posting Identification Number 39281

Position Overview

Serves as the Agency statewide code and sworn timekeeper for the Office of Human Resources. Serves at the Agency subject matter expert for all code and sworn timekeeping procedures. Performs a variety of timekeeping functions and processes for the Agency to include sworn and coded employees, maintaining time and attendance records.

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

35%-Serves as the Agency statewide code and sworn timekeeper.

• Serves at the Agency subject matter expert for all code and sworn timekeeping procedures.

• Performs a variety of timekeeping functions and processes for the Agency to include sworn and coded employees, maintaining time and attendance records.

• Calculates and records benefit time used to compute overtime and holiday time at either straight time, time and a half or double time, shift differential, holiday and dock time per pay period; calculates benefit time, accrual and use of time at the end of each month.

• Researches, analyzes and prepares various timekeeping reports for ISP command.

• Reviews policies and procedures and makes recommendations for system changes related to timekeeping.

• Monitors timelines of attendance records, reporting any discrepancies to command.

25%-Serves as a liaison for the ISP staff and management.

• Provides division liaisons and agency management with advice and counsel for timekeeping actions required under the rules, classification plan, pay plan, collective bargaining contracts, insurance program, information systems program and other personnel administrational programs and activities.

• Provides timekeeping information and assistance to employees.

• Uses systems to on-board new employees with timekeeping functions and make changes to existing employee schedules based upon departmental policies and collective bargaining agreements.

• Provides written responses regarding timekeeping inquiries and questions from employees by applying timekeeping rules, processes and procedures - proofreading for errors, grammar and spelling.

20%-Serves as liaison for ISP programs and duties in relation to Timekeeping:

• Sick Bank

• Advanced Sick Leave

• Incentive 40

• Employment Verification

15%-Assists with training on timekeeping procedures

• Assists with drafting and maintaining a detailed training manual.

• Assists with the training of new employees and supervisors on timekeeping system procedures.

• Provides guidance to supervisors or division liaisons on the computation of complex time calculations.

5%-Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college and one year of professional experience, preferably in human resources, or satisfactory completion of an approvedtraining program.

Preferred Qualifications

• Prefers two (2) years of experience with the Personnel Code, Rules, Position Classification Plan, Pay Plan, Collective Bargaining Contracts, departmental policies and procedures.

• Prefers one (1) year of experience with timekeeping procedures.

• Prefers one (1) year of experience working with a high volume of information; sorting information into like categories, and verifying by a systematic method the reliability of held information

• Prefers one (1) year of experience assimilating information and data, and recalling, with a reasonable degree of proficiency, facts and figures.

• Prefers two (2) years of experience using computer systems, software, templates, or other guides.

Employment Conditions

• Requires the applicant to pass a background check.

• Requires the applicant to pass an agency drug screening.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Flexible work schedules in many program areas

• Health, life, vision, and dental insurance.

• 12 weeks paid maternity/paternity leave.

• Pension Plan

• Deferred Compensation, and other pre-tax benefit programs.

• Employees earn twelve (12) paid sick days annually.

• Ten to twenty-five (10-25) paid vacation days based on years of service.

• Employees earn three (3) paid personal days pro-rated based on start date.

• Thirteen-Fourteen (13-14) paid state holidays annually.

Work Hours: Monday-Friday 8:30am - 5:00pm

Work Location: 801 S 7th St Springfield, IL 62703-2487

Agency Contact: ISP.JobPostings@illinois.gov

Posting Group: Leadership & Management

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

• Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

• If you are not already signed in, you will be prompted to do so.

• State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

• Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

• If you have questions about how to apply, please see the following resources:

• State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

• Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

• The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com

• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Springfield