Human Resources Representative

Agency : Department of Juvenile Justice

Position Title: Human Resources Representative

Opening Date/Time: 06/18/2024 10:27am

Closing Date/Time: 07/03/2024 11:59pm

Salary: Anticipated starting salary is $5,423/month (Step 1b); CBA applies; Full Range: $5,423-$7,721

Job Type: Salaried

County: DuPage

Number of Vacancies: 1

Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 38919

Position Overview:

The Department of Juvenile Justice is seeking a motivated, independent, and experienced individual to carry out day to day Human Resources tasks within their assigned facility. The incumbent in this position will serve as the main point of contact within their assigned facility and will assist general office staff on a variety of Human Resources aspects such as: creating and posting vacancies, scheduling and conducting interviews, compiling bid records, ensuring a smooth onboarding process for new hires, submitting required background investigations, completing required documents, and compiling packets for transactions, leaves, and benefits. The ideal candidate for this position will be patient, adaptable, and possess excellent verbal and written communication skills. We encourage all interested and qualified individuals to apply!

Essential Functions:

• Serves as point of contact for Human Resources related inquiries and requests.

• Serves as Group Insurance Preparer (GIP).

• Serves as Worker's Compensation Coordinator.

• Keyboards and submits forms required for background investigations of applicants, employees, and service providers, including summary of Background Investigations forms and fingerprint cards.

• Serves as State Employee's Retirement System (SERS) coordinator at facility.

• Provides advice and interpretation and instruction to staff as to Human Resources procedures, eligibility for examinations, career development, tuition reimbursement, upward mobility, leaves of absence, Family Medical Leave Act (FMLA) and other employee concerns and issues.

• Maintains files of employee job descriptions.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications:

1.Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.

2.Requires one (1) year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.

Preferred Qualifications (In Order of Significance):

1.Prefers at least two (2) years of experience working in Human Resources within Illinois state government employment.

2.Prefers at least two (2) years of experience working with the Personnel Code, Rules, Position Classification Plan, and Pay Plan.

3.Prefers at least one (1) year of experience using electronic hiring processes within Success Factors or an equivalent software program.

4.Prefers at least two (2) years of experience implementing and interpreting bargaining unit contracts and language as it relates to filling of vacancies.

5.Prefers at least one (1) year of experience compiling bid records to determine order of selection within state government.

6.Prefers at least two (2) years of experience using Microsoft Word and/or equivalent software program.

7.Prefers at least two (2) years of experience using Adobe and/or related software program.

8.Prefers the ability to read and assimilate information and data and recall with a reasonable degree of proficiency, facts, and figures.

9.Prefers the ability to perform assigned tasks with minimal supervision.

Conditions of Employment:

• Requires the ability to pass an IDOC/IDJJ background check.

• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.

• Requires the ability to comply with all local and federal health requirements and/or mandates.

About the Agency:

The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departments-security, programming, education, mental health, and more-collaborate with the understanding that youth are physically, emotionally, and cognitively different from adults. The department provides extensive services to young people through a developmental, treatment-focused model of care that builds youth resiliency, engages families, and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois' communities.

Employee Benefits:

The Department of Juvenile Justice offers an excellent benefits package including:

• A Pension Program

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

• 3 Paid Personal Business Days annually

• 12 Paid Sick Days annually (Sick days carry over from year to year)

• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

• Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)

• 13 Paid Holidays annually, 14 on even numbered years

• Flexible Work Schedules (when available dependent upon position)

• 12 Weeks Paid Parental Leave

• Deferred Compensation Program - A supplemental retirement plan

• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

• Federal Public Service Loan Forgiveness Program eligibility

• GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans

• 5% Salary Differential for Bilingual Positions

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Work Hours: Monday-Friday 8:00am-4:30pm

Work Location: 30 West 200 Ferry Rd, Warrenville, Illinois, 60563

Agency Contact:

IYC Warrenville Human Resources Department

DJJ.IYCWarrenville.HumanResources@Illinois.gov

Posting Group: Leadership & Management; Employee Services; Office & Administrative Support; Public Safety; Social Services

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Naperville

Nearest Secondary Market: Chicago