Human Resources Project Coordinator - City Of Vestavia Hills

TARGET CLOSE DATE:

07/08/2024

Note: This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System.

Grade 28

The pay range for the listed pay grade varies depending on the employing agency. Click HERE and then select the desired agency to view the pay range for that employer.

JOB SUMMARY:

The City of Vestavia Hills is seeking a dedicated Human Resources Project Coordinator that is passionate about human resources and eager to make a meaningful impact. An HR Project Coordinator plays a vital role in managing and overseeing various HR activities to ensure the smooth operation of the city. This role provides support to human resources leaders on complex projects and day to day department activities, and are likely to interact with employees, department heads, customers/vendors/retirees, and appointing authorities.

ABOUT THE PERSONNEL BOARD OF JEFFERSON COUNTY MERIT SYSTEM:

The Personnel Board of Jefferson County (Personnel Board) Merit System is responsible for ensuring fairness and merit in hiring and promotion, avoiding favoritism or political influence. Our goal is to attract and retain qualified and professional employees for the public sector. The Merit System includes a wonderfully diverse set of city governments, ranging from smaller, community-minded towns to vibrant, bustling cities. Our network consists of nearly 8,000 dedicated public servants, who want to make a positive impact on our communities. We offer many rewarding careers, from public safety and city management to IT, healthcare, skilled trades, engineering and more.

A CAREER WITHIN THE MERIT SYSTEM:

The Merit System is unique as an individual typically only submits one application for a position (e.g., administrative clerk) and that single application can result in employment opportunities with potentially 23 different cities and agencies within Jefferson County, Alabama. These agencies range from the City of Birmingham and 16 surrounding suburban cities to the Jefferson County Commission, Department of Health, and three additional governmental agencies. In the Merit System, you can enjoy the security and benefits of a public sector job with growth potential. Whether you're passionate about public safety, technology, or anything in between, there's a place for you in the Merit System.

ABOUT VESTAVIA HILLS

Located on Shades Mountain in the heart of Alabama, the City of Vestavia Hills, exemplifies its motto, "A Life Above." With a population of nearly 40,000, Vestavia Hills is a vibrant suburban city nestled in the greater Birmingham metropolitan area. Offering a remarkable blend of Southern charm, contemporary convenience, stunning natural beauty, rich history, and strong sense of community, you'll quickly see why it is Alabama's premier place to live, shop, work and play.

One of the greatest attractions of Vestavia Hills is its unbeatable location. Situated just a short drive from the bustling city of Birmingham, residents enjoy the best of both worlds - the tranquility of a suburban lifestyle with easy access to all the amenities and opportunities of a major metropolitan area, including major medical facilities, cultural institutions, and exciting entertainment venues. In addition to its prime location and many amenities, Vestavia Hills boasts an exceptional school system that consistently ranks among the top in Alabama. Families can rest assured knowing that their children are receiving a top-notch education in a supportive and nurturing environment.

Vestavia Hills is also home to an array of shopping centers, restaurants, and entertainment venues, ensuring that there's never a dull moment. Whether you're exploring one of its many charming boutiques, enjoying a delicious meal at one of the city's many acclaimed eateries, or experiencing one of its many local events and festivals, there is always something exciting to discover. Those seeking outdoor adventures will find picturesque parks, walking trails, scenic vistas, excellent sports and athletic facilities and outdoor recreational areas throughout the city. Join us in Vestavia Hills and experience all that this remarkable city has to offer.

A CAREER WITH THE CITY OF VESTAVIA HILLS

A career with the City of Vestavia Hills provides an opportunity to work in an environment that fosters a high-functioning city government and a culture of teamwork and community, while also promoting employee growth and development. Vestavia Hills operates with a Council-Manager form of government where the City Manager is the Chief Executive Officer for the city and is responsible for the day-to-day operations.

As an employer, the Vestavia Hills maintains a highly competitive compensation structure, excellent health and medical benefits, and a secure retirement and pension plan, along with other employee wellness benefits and programs. Working with Vestavia Hills provides not only the opportunity for a productive and secure career, but also a career that provides meaning and the opportunity to make a true difference within the local community.

To learn more about the City of Vestavia Hills, please visit www.vhal.org.

MINIMUM QUALIFICATIONS:

To be considered for employment in this position, a candidate must possess the following:

• Bachelor's degree or higher in Human Resource Management, Management, Business Administration or a related field of study from an accredited college or university.

• Experience performing tasks related to employee selection to include developing selection systems (e.g., structured interviews, work samples), screening applicants, and recruiting of potential applicants in accordance with established policies, procedures and local and federal laws and guidelines.

• Experience performing training in a one-on-one and/or group setting.

• Experience communicating with audiences of varied backgrounds (e.g., mayors, department heads, applicants, general public) through written and oral means (e.g., responding to letters/emails, speaking with department heads, attending meetings) in order to provide information regarding policies, procedures, and/or respond to inquiries, concerns and/or questions.

PREFERRED QUALIFICATIONS:

In addition to the above, the ideal candidate will possess:

• Possession of a PHR, SPHR or SHRM CP, SHRM SCP Certification.

• Experience conducting needs analysis and course evaluation for newly implemented or established training programs and/or courses.

• Experience performing tasks related to Employee Relations (i.e., handling grievances, conducting employee investigations, etc.).

• Experience leading and coordinating human resources initiatives for compensation purposes, conducting market studies and analyses to drive compensation decisions.

• Experience developing and implementing human resource policies and procedures in compliance with guidelines and applicable laws regarding to human resource functions to a variety of audiences in a work and/or professional environment.

• Experience utilizing Human Resource Information System (HRIS) for the purpose of tracking applicant data, researching and verifying data, and application screening.

TYPICAL JOB DUTIES:

Typical Administrative Assistant job duties include, but are not necessarily limited to:

• Performs and oversees various administrative activities of the department and departmental staff to ensure that the department/team are functioning in the most efficient manner possible.

• Communicates information to a variety of individuals including internal and external employees, department heads, customers/clients, and appointing authorities regarding various programs and initiatives, plans, policies, and operating procedures.

• Assists in the selection and development of department/organization employees by conducting various human resource and personnel duties, (e.g., distributing and reviewing work products, providing feedback and training of staff, and assisting management in the evaluation of staff performance).

• Develops and executes recruiting strategies by establishing working relationships with organizations, developing goals, identifying resources for recruitment, researching market data and trends, and identifying career events to attend in order to search for qualified employment candidates and fill open positions.

• Leads complex human resource projects (e.g. program development, implementation and evaluation) such as major studies and/or work improvement projects involving extensive research, implementation strategies, analysis and coordination with departments, jurisdictions and other organizations.

• Maintains the standards and strategic plans of the organization/department through the development, review and update of policies and procedures, ensuring policy and procedure compliance, and communicating policy changes with the staff.

COMPENSATION & BENEFITS

The City of Vestavia Hills offers a competitive compensation and benefits package, including:

• Salary range: $73,715 - $114,379 (starting salary is commensurate with education and experience)

• Flexible work arrangements including remote/telework options for up to two days per week and alternative work schedules (e.g., four 10-hour days). Such flexible work arrangements are available to employees after completion of their probationary period and approval by the Department Director.

• A robust pension retirement plan

• Excellent medical insurance with reasonable employee monthly contributions

• Dental insurance

• Vision insurance

• Behavioral health plan

• Group Term Life & AD&D Insurance, Voluntary Term Life & AD&D, Whole Life Insurance, and Short-term Disability options

• Paid vacation and sick leave

• Generous holiday schedule

COMPETENCIES:

• Adaptability & Flexibility.

• Computer & Technology Operations.

• Creativity & Innovation.

• Customer Service.

• Leadership & Management.

• Learning & Memory.

• Mathematical & Statistical Skills.

• Oral Communication & Comprehension.

• Planning & Organizing.

• Problem Solving & Decision Making.

• Professionalism & Integrity.

• Researching & Referencing.

• Reviewing, Inspecting & Auditing.

• Self-Management & Initiative.

• Teamwork & Interpersonal.

• Technical Skills.

• Training & Facilitation.

• Written Communication & Comprehension.

CRITICAL KNOWLEDGES:

• Knowledge of adverse impact resulting from employment selection processes, including methods of analysis and resulting legal concerns.

• Knowledge of basic statistics (e.g., means, standard deviations, frequencies).

• Knowledge of human resources information systems (HRIS) (e.g., Workday, Kronos, MediHR).

• Knowledge of human resources principles and procedures (e.g., personnel recruitment, selection, training, compensation and benefits, and personnel information systems).

• Knowledge of laws governing employment (e.g., Fair Labor Standards Act (FLSA), Family and Medical Leave Act (FMLA), and Title VII Civil Rights Act).

• Knowledge of measurement theory as related to test and survey construction and analysis to include psychometric properties of tests (e.g., reliability, validity).

• Knowledge of methods and techniques for analyzing jobs for the purpose of selection, training, classification and compensation, and/or performance appraisal in accordance with legal and professional guidelines.

• Knowledge of modern recruiting practices and current issues within the field of recruiting (e.g., social networking, social media, internet search engines, etc.).

• Knowledge of organizational policies, procedures, and goals.

• Knowledge of personnel training practices.

• Knowledge of principles involved in the management of staff/personnel.

• Knowledge of research on various selection instruments, including the advantages and disadvantages of the types of selection measures.

• Knowledge of the systematic process for examining needs, determining goals, identifying performance gaps, and establishing priorities for action.

WORK ENVIRONMENT:

Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

PHYSICAL DEMANDS:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. May involve occasional light lifting of items or objects weighing up to 25 lbs.

DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.

SPECIAL ACCOMMODATIONS

Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500, Option 1, prior to the target close date.

AN EQUAL OPPORTUNITY EMPLOYER

The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best-qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics.

Employment decisions are made by the Merit System agency where the position exists. Each Merit System agency administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.

For more information on this job description, please visit http://www.pbjcal.org/employment/Descriptions

DISCLAIMER:

This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.

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