Human Resources Project Coordinator - City Of Birmingham

TARGET CLOSE DATE:

07/15/2024

Note: This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System.

Grade 28

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JOB SUMMARY:

The City of Birmingham is in search of a committed Human Resources Project Coordinator who is enthusiastic about human resources and desires to make a significant contribution. The HR Project Coordinator is crucial in managing and supervising a range of HR tasks to guarantee the city's operations run efficiently. This position offers assistance to human resources leaders in complex projects and routine departmental activities and involves regular interaction with employees, department heads, customers/vendors/retirees, and appointing authorities.

ABOUT THE PERSONNEL BOARD OF JEFFERSON COUNTY MERIT SYSTEM:

The Personnel Board of Jefferson County (Personnel Board) Merit System is responsible for ensuring fairness and merit in hiring and promotion, avoiding favoritism or political influence. Our goal is to attract and retain qualified and professional employees for the public sector. The Merit System includes a wonderfully diverse set of city governments, ranging from smaller, community-minded towns to vibrant, bustling cities. Our network consists of nearly 8,000 dedicated public servants, who want to make a positive impact on our communities. We offer many rewarding careers, from public safety and city management to IT, healthcare, skilled trades, engineering and more.

A CAREER WITHIN THE MERIT SYSTEM:

The Merit System is unique as an individual typically only submits one application for a position (e.g., administrative clerk) and that single application can result in employment opportunities with potentially 23 different cities and agencies within Jefferson County, Alabama. These agencies range from the City of Birmingham and 16 surrounding suburban cities to the Jefferson County Commission, Department of Health, and three additional governmental agencies. In the Merit System, you can enjoy the security and benefits of a public sector job with growth potential. Whether you're passionate about public safety, technology, or anything in between, there's a place for you in the Merit System.

About Birmingham

Adorning the name "The Magic City," Birmingham, Alabama is a vibrant place of outstanding communities and unlimited potential. Consisting of a population of over 200,000 and serving as the central hub of a metropolitan area of over 1.1 million, the Birmingham is the largest city and the economic center of the State of Alabama.

Birmingham offers an array of advantages that make it a perfect place to start or grow your career. Today's Birmingham serves as an economic, cultural, and societal leader for the Southeast. It is home to world-class universities and medical research facilities and professionals, a critically-acclaimed culinary arts scene bursting with eclectic restaurants, a thriving arts community, a diverse range of local music venues and events, national and international sports and athletic competitions, and a progressive business climate with a strong entrepreneurial spirit and a devotion to social justice. Sitting in the foothills of the Appalachian Mountains, Birmingham also provides an abundance of natural and scenic wonders, beautiful parks, hiking and biking trails, and mild weather to complement virtually any lifestyle or adventure. Birmingham provides these amenities, along with a robust, diverse and inclusive lifestyle, all while remaining as one of the most affordable cities to live in the nation.

A Career with the City of Birmingham

With the motto of Putting People First, the City of Birmingham works to ensure employees and the citizens of Birmingham are the number one priority. Employment with the City provides an opportunity to work in an environment that fosters a culture of teamwork and community, supports equity and justice, promotes employee growth and development, and encourages individualism, while also emphasizing accountability to fellow coworkers and the community. Putting People First also means that, as an employer, the City of Birmingham strives to provide and maintain a highly competitive compensation structure, excellent health and medical benefits, and a strong and secure retirement and pension plan, along with other employee wellness benefits and programs. Working with the City of Birmingham provides not only the opportunity for a productive and secure career, but also a career that provides meaning and the opportunity to truly make a difference.

To learn more about the City of Birmingham, please visit www.birminghamal.gov.

Minimum Qualifications:

To be considered for employment in this position, a candidate must possess the following:

• Bachelor's degree or higher in Human Resource Management, Management, Business Administration or a related field of study from an accredited college or university.

• Experience performing tasks related to employee selection to include developing selection systems (e.g., structured interviews, work samples), screening applicants, and recruiting of potential applicants in accordance with established policies, procedures and local and federal laws and guidelines.

• Experience performing training in a one-on-one and/or group setting.

• Experience communicating with audiences of varied backgrounds (e.g., mayors, department heads, applicants, general public) through written and oral means (e.g., responding to letters/emails, speaking with department heads, attending meetings) in order to provide information regarding policies, procedures, and/or respond to inquiries, concerns and/or questions.

Preferred Qualifications:

Preferred qualifications are experiences, education, and/or other job-related qualifications considered to be highly desirable by Merit System agencies. The preferred qualifications may be used by the hiring agency to identify applicants to invite to participate in subsequent selection processes.

• Possession of a PHR, SPHR or SHRM CP, SHRM SCP Certification.

• Experience conducting needs analysis and course evaluation for newly implemented or established training programs and/or courses.

• Experience performing tasks related to Employee Relations (i.e., handling grievances, conducting employee investigations, etc.).

• Experience leading and coordinating human resources initiatives for compensation purposes, conducting market studies and analyses to drive compensation decisions.

• Experience developing and implementing human resource policies and procedures in compliance with guidelines and applicable laws regarding to human resource functions to a variety of audiences in a work and/or professional environment.

• Experience utilizing Human Resource Information System (HRIS) for the purpose of tracking applicant data, researching and verifying data, and application screening.

Typical Job Duties:

• Performs and oversees various administrative activities of the department and departmental staff to ensure that the department/team are functioning in the most efficient manner possible.

• Communicates information to a variety of individuals including internal and external employees, department heads, customers/clients, and appointing authorities regarding various programs and initiatives, plans, policies, and operating procedures.

• Assists in the selection and development of department/organization employees by conducting various human resource and personnel duties, (e.g., distributing and reviewing work products, providing feedback and training of staff, and assisting management in the evaluation of staff performance).

• Develops and executes recruiting strategies by establishing working relationships with organizations, developing goals, identifying resources for recruitment, researching market data and trends, and identifying career events to attend in order to search for qualified employment candidates and fill open positions.

• Leads complex human resource projects (e.g. program development, implementation and evaluation) such as major studies and/or work improvement projects involving extensive research, implementation strategies, analysis and coordination with departments, jurisdictions and other organizations.

• Maintains the standards and strategic plans of the organization/department through the development, review and update of policies and procedures, ensuring policy and procedure compliance, and communicating policy changes with the staff.

Compensation & Benefits

The City of Birmingham offers a competitive compensation and benefits package, including:

• Salary range: $64,043 - $94,619 (starting salary is commensurate with education and experience)

• Flexible work arrangements including remote/telework options for up to two days per week and alternative work schedules (e.g., four 10-hour days). Such flexible work arrangements must be approved by the Department Director.

• A City-sponsored pension retirement plan. The City of Birmingham provides a Tier 3 "defined benefit" plan where employee retirement payments are computed using a formula that considers several factors, such as length of employment and salary history.

• Excellent medical insurance with employee monthly contribution as low as $32.50/month

• Dental insurance

• Vision insurance

• Behavioral health plan

• Group Term Life & AD&D Insurance, Voluntary Term Life & AD&D, Whole Life Insurance, and Short-term Disability options

• Paid vacation and sick leave

• Generous holiday schedule

• Membership and admission benefits for City attractions such as the Birmingham Zoo, Birmingham Museum of Art, Southern Museum of Flight, and more.

Competencies:

• Adaptability & Flexibility.

• Computer & Technology Operations.

• Creativity & Innovation.

• Customer Service.

• Leadership & Management.

• Learning & Memory.

• Mathematical & Statistical Skills.

• Oral Communication & Comprehension.

• Planning & Organizing.

• Problem Solving & Decision Making.

• Professionalism & Integrity.

• Researching & Referencing.

• Reviewing, Inspecting & Auditing.

• Self-Management & Initiative.

• Teamwork & Interpersonal.

• Technical Skills.

• Training & Facilitation.

• Written Communication & Comprehension.

Critical Knowledges:

• Knowledge of adverse impact resulting from employment selection processes, including methods of analysis and resulting legal concerns.

• Knowledge of basic statistics (e.g., means, standard deviations, frequencies).

• Knowledge of human resources information systems (HRIS) (e.g., Workday, Kronos, MediHR).

• Knowledge of human resources principles and procedures (e.g., personnel recruitment, selection, training, compensation and benefits, and personnel information systems).

• Knowledge of laws governing employment (e.g., Fair Labor Standards Act (FLSA), Family and Medical Leave Act (FMLA), and Title VII Civil Rights Act).

• Knowledge of measurement theory as related to test and survey construction and analysis to include psychometric properties of tests (e.g., reliability, validity).

• Knowledge of methods and techniques for analyzing jobs for the purpose of selection, training, classification and compensation, and/or performance appraisal in accordance with legal and professional guidelines.

• Knowledge of modern recruiting practices and current issues within the field of recruiting (e.g., social networking, social media, internet search engines, etc.).

• Knowledge of organizational policies, procedures, and goals.

• Knowledge of personnel training practices.

• Knowledge of principles involved in the management of staff/personnel.

• Knowledge of research on various selection instruments, including the advantages and disadvantages of the types of selection measures.

• Knowledge of the systematic process for examining needs, determining goals, identifying performance gaps, and establishing priorities for action.

Work Environment:

Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

Physical Demands:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. May involve occasional light lifting of items or objects weighing up to 25 lbs.

DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.

SPECIAL ACCOMMODATIONS

Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500, Option 1, prior to the target close date.

AN EQUAL OPPORTUNITY EMPLOYER

The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best-qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics.

Employment decisions are made by the Merit System agency where the position exists. Each Merit System agency administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.

For more information on this job description, please visit http://www.pbjcal.org/employment/Descriptions

DISCLAIMER:

This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.

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