Human Resources Onboarding Specialist - Hybrid Schedule

Overview

Human Resources Support: Provide human resources support and guidance to managers and employees in resolving general employment matters.

Assists employees in understanding human resources policies and program, and in resolving employment and work-related questions or issues.In partnership with the HRIS team, resolve manager and employee questions or concerns related to the HRIS system. Partner with benefits, leave administrator, and HRBP to ensure compliance is maintained with the leave process, tuition reimbursement, and policy guidelines. Coach leaders and employees towards following appropriate processes and utilization of resources available to them.

Talent Acquisition Support: Point of contact for new hires and hiring leaders in regarding pre-employment screening, new hire onboarding, and IT.Transition assigned new hires and providers from "offer accepted" through "hired" status including:Initiate and track results for pre-employment drug and background screenings and credentialing. Collect required educational, license, and certification documents.

Move candidates to hired status following successful pre-employment screening.Collaborate with HRIS to troubleshoot failed transitions from Applicant Tracking System (ATS) into HRIS or payroll. Facilitate New Employee Orientation and New Physician OrientationSchedule all new hires for orientation session, including invitation and managing attendees

Facilitate New Employee Orientation and New Physician Orientation - lead orientation session, schedule all presentations, order food/materials. Physician and Provider Recruitment Support:

Initiates and executes the pre-employment and onboarding process of new physicians and providers. Initiates centralized activities for recruitment, onboarding, credentialing/privileging, and retention of new physicians and providers

Anticipates recruitment needs by gathering relevant documentation, implementing metrics and reporting, and collecting additional new hire information

Onboard into HRIS system and intranet including background checks, I9 new hire information and mandatory new hire documentation

Collaborates with Finance, Payroll, Credentialing, HR, and corresponding departments to ensure physicians and providers are entered into the system and paid appropriately

Process all sign-on, relocation, loan repayment, and catalyst bonus payments

Facilitate and process all onboarding welcome emails, intake forms, and new hire information to corresponding departments

Provides administrative support to Physician and Provider Recruitment staff Coordinates all recruitment related travel arrangements, appointment schedules, and calendar invites

Arranges interview, appointments, meetings, and conferences Maintains reimbursements, expense reports, and credit card statements for department and physicians

Maintains physician referral bonus program, composes correspondence and disseminates to appropriate individuals

Coordinates and assists with the execution of Physician Recruitment activities of in-person interviews, job fairs, quarterly dinners, and events

Responds to inquiries from candidates or students seeking clinical site placements

Prepares various documents and handles confidential matters in accordance with practice rules and procedures

Assists in compliance of financial, statistical data, and reports as assigned Other duties as assigned.

Qualifications

EDUCATION:

• Bachelor's degree required

EXPERIENCE:

• 2 years of experience working within human resources required.