Human Resources Office Administrative Support Specialist

GEO Group Inc. Albuquerque , NM 87102

Posted 4 weeks ago

Job Description:

Facility: NM Women's Recovery Academy (NMWRA)

Compensation Base:

Compensation Bonus (if applicable):

Equal Opportunity Employer.


This position performs standard and routine accounting, human resources, payroll, inventory control and general office activities for a facility. Assignments generally involve work of a confidential nature and require a general knowledge of the practices and procedures of the function.

This is a full time, 40 hour per week position with benefits and PTO.

Our schedule is Monday - Friday 8 AM to 4:30 PM

Primary Duties and Responsibilities

  • Processes all business office responsibilities including accounts receivable, accounts payable, payroll, inventory control and general office management.

  • Serves as accounting clerk handling daily accounting and month-end closing activities.

  • Assists with preparing and tracking monthly and annual budgets and forecasts.

  • Maintains payment card (P-Card) system transactions.

  • Coordinates subsistence and resident savings and banking accounting including calculations of funds that are due collection of funds, data entry, bank deposits, fund disbursement, account maintenance, and account reconciliation.

  • Assists in the hiring process by placing newspaper ads, posting openings with Department of Labor (DOL) and other local workforce agencies. Ensures completeness of applications and schedules interviews as needed. Conducts reference and background checks as required by contracts after a job offer is made.

  • Processes all personnel paperwork and issues new employee identification cards. Provides orientation for new employees pertaining to benefits and personnel issues so employees are well informed of company policies, procedures and benefits.

  • Edits for discrepancies and prepares punch detail report for final processing of payroll to meet bi-weekly payroll deadline and ensure employees are paid accurately.

  • Maintains facility personnel files for all current employees. Files on a daily basis. Assists all staff and supervisors in understanding policies and procedures describes in the Company's Employee Handbook.

  • Maintains a staffing roster to ensure accurate employee count and track employee vacancies.

  • Has a working knowledge of the Personnel Policy and Operations Manual so that correct records are maintained at the facility and submitted to the Corporate Office to comply with government requirements and provide documentation in the event of litigation. NOTE: Job descriptions are not intended to be exhaustive lists of all responsibilities, skills, efforts or working conditions associated with a job, but are intended to accurately reflect principal job elements.

  • Types and proofs correspondence and reports which may include formal and informal disciplinary action reports for both residents and employees or monthly and quarterly facility reports.

  • Receives, opens and dates stamp incoming mail. Distributes mail within one hour of receipt so that time-limited documents can be acted upon immediately.

  • Provides pick-up and delivery service for office supplies, if requested to ensure continuity of operations is maintained.

  • Assumes on-duty shift responsibilities including accountability for residents and security of facility in the absence of other security staff, if requested by Facility Director or Assistant Facility Director.

  • Maintains confidentiality obtained through job duties regarding residents, employees, vendors, outside agencies, etc., so that sensitive information is only given on a "need to know" basis.

  • Completes in-service training to meet the requirements for continued professional selfdevelopment. Participates in staff meeting by sharing observations and recommendations regarding the facility, residents and staff relations to identify and solve problems and function as a unified team. Records the minutes, type them, and distribute to appropriate persons.

  • May prepare correspondence and perform other clerical duties as assigned to insure the office runs smoothly.

  • Performs other duties as assigned.

Job Requirements

Minimum Requirements

  • High school diploma or equivalent required. Associate's degree or certification from a business school or college education preferred

  • Three (3) years of general office, bookkeeping or accounts payable experience.

  • Familiarization with general accounting principles, fiscal budget control procedures and computerized accounting.

  • Ability to handle a variety of simple tasks that are routine in nature, while keeping work flowing in an orderly manner.

  • Ability to express thoughts logically, in English, in both written and verbal form.

  • Ability to use computers and the typical software used by the facility

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Human Resources Specialist

Department Of Energy

Posted 1 week ago

VIEW JOBS 7/8/2019 12:00:00 AM 2019-10-06T00:00 * Duties Help Duties Summary A successful candidate in this position will serve as a Human Resources Specialist (Recruitment, Placement, Classification) performing the full range of those staffing, recruitment, and classification duties for a wide variety of scientific, engineering, professional, administrative, technical, and clerical positions in both the competitive and excepted service. The full range of appointing authorities will be used to include special authorities and veterans hiring. Learn more about this agency Responsibilities As a Human Resources Specialist, you will: * Performs a variety of recruitment and staffing work such as determining veteran's preference, developing vacancy announcements, job analysis, and qualifications analysis, issuing selection certificates utilizing DEU or Merit Assignment regulations, and setting pay. * Provides advice and counsel on the use of recruitment, retention, and relocation incentives, and other compensation incentives to attract highly qualified candidates to fill critical positions. * Conducts position reviews to ensure their accuracy and classification validity and to ensure overall classification consistency across National Nuclear Security Administration (NNSA). Travel Required Occasional travel - May require up to 10% of travel away from duty station. Supervisory status No Promotion Potential 02 * Job family (Series) 0201 Human Resources Management Similar jobs * Human Resources Specialists * Specialists, Human Resources * Requirements Help Requirements Conditions of Employment * Subject to Random Drug Testing * Must pass a pre-employment drug test. * Favorable suitability determination required. * Must be able to obtain/maintain a L level Security Clearance. OTHER REQUIREMENTS: * You must be a United States Citizen. * This employer participates in the e-Verify program. * Males must abide by Selective Service registration requirements. * Compliance with Homeland Security Presidential Directive (HSPD-12) governing personal identity which will require that you provide two forms of identification. * A one year probationary period may be required. * More than one position may be filled from this vacancy announcement. Qualifications SALARY INFORMATION: Washington, DC - Salary range with locality: $57,510.00 - $108,422.00 Albuquerque, NM - Salary range with locality: $51,675.00 - $97,422.00 SPECIALIZED EXPERIENCE REQUIREMENTS A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service i.e., NQ-01 or GS-07. Specialized experience for this position is defined as: Researching and applying basic federal civilian human resource concepts, principles, practices, laws and regulations in order to perform operational work in any one or more of the following functional areas: recruitment, selection and placement, position classification, and/or pay administration service. Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application! * Skill in the application of human resources management concepts, principles, practices, laws, and regulations pertaining to recruitment, selection and placement. * Skill in the application of human resources management concepts, principles, practices, laws, and regulations pertaining to 3R's and pay setting. * Skill in oral communication in order to explain policies and procedures, or gain acceptance of proposals by presenting concepts, recommendations and conclusions to varied audience in formal/informal settings. * Skill in the application of human resources management concepts, principles, practices, laws, and regulations pertaining to position classification and position management. * Skill in written communications to prepare reports, correspondence, briefing materials, and other narrative documents. "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time-in-Grade/Band: You must have completed 52 weeks in a position equivalent to the next lower band, i.e. NQ-01 or GS-07. CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section. You must meet all qualifications and eligibility requirements within 30 days of the closing date of this announcement. Education EDUCATION: There are no education requirements for this position. You must have one year of specialized experience which is equivalent to the next lower NNSA Demonstration Project pay band or GS grade in the federal system, i.e., NQ-01 or GS-07 grade level. OR You may substitute the completion of two full years of graduate education or all the requirements for a master's (or higher) degree in a field directly related to analysis work (e.g. business administration, human resources, accounting, finance, or similar) for specialized experience requirement for NQ-02. Such education must demonstrate the knowledge, skills and abilities necessary to perform the work of the position. Combinations of successfully completed graduate level education and specialized experience may be used to meet total experience may be used to meet total experience requirements. Education must be obtained from an accredited institution recognized by the U.S. Department of Education. Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website. Department Of Energy Albuquerque NM

Human Resources Office Administrative Support Specialist

GEO Group Inc.