Human Resources Manager - Retirement And Class & Compensation

Job Description

VTA Human Resources has undergone a metamorphosis, and we are looking for a manager to join us in modernizing processes and be a visionary for elevating HR services!

This Manager oversees the Retirement Services and the Classification and Compensation and reports to the Deputy Director of HR.

The ideal candidate should have experience with Board or Committee meetings, writing Board memos and working with labor unions. Public sector retirement plan experience is a must; defined benefit and defined contribution plan knowledge is essential. VTA staff are enrolled in either the CalPERS pension plan, or a unique, defined benefit pension plan for ATU membership of Operations staff, administered by VTA. VTA also offers 457(b) and 401(a) deferred compensation plans. The Manager will be expected to participate in the ERP implementation project, particularly as to how it relates to retirement services; improve administration processes and make recommendations for organizational effectiveness.

The Manger recommends structures and strategies for pay and job evaluation programs that ensure pay programs remain competitive and conform to current VTA policies and collective bargaining agreements. They will also be responsible for implementing the agency-wide Classification and Compensation study results.

Definition

Under direction of the Deputy Director, Human Resources & Diversity Programs, the Human Resources Manager plans, organizes, and manages the Human Resources Department, including the Recruitment and Selection, Health and Welfare, Classification and Compensation, and Retirement Services units.

Distinguishing Characteristics

This non-rep management position is responsible for managing assigned human resources units, including subordinate first-line supervisors over each functional area. This classification is distinguished from Senior Human Resources Analyst in that the latter is a first-line supervisor over one or two human resources units, whereas the former is a second-line manager with responsibility over all program areas in the Human Resources Department.

About VTA

The Santa Clara Valley Transportation Authority employs more than 2,000 people dedicated to providing solutions that move Silicon Valley. Unique among transportation organizations in the San Francisco Bay Area, VTA is Santa Clara County's authority for transit development and operations (light rail and bus), congestion management, transportation-related funding, highway design and construction, real estate and transit-oriented development, and bicycle and pedestrian planning. With local, state, and federal partners, VTA works to innovate the way Silicon Valley moves and provide mobility solutions for all.

Santa Clara Valley Transportation Authority (VTA) is an independent special district that provides sustainable, accessible, community-focused, innovative, and environmentally responsible transportation options promoting the region's vitality. VTA provides bus, light rail, and paratransit services and participates as a funding partner in regional rail services, including Caltrain, Capital Corridor, and the Altamont Corridor Express.

To learn more, go to: vta.org.

Our Community

Santa Clara County, sometimes referred to as "Silicon Valley", is unique for its innovation, natural attractions, and social diversity. With numerous amenities and perfect weather, it has long been considered one of the best places in the United States to live and work. calendar of festivals and celebrations supports the community spirit. Nearby open space provides easy access to mountain parks, trails, lakes, streams, and beautiful coastal beaches. San José has received accolades for its vibrant neighborhoods, healthy lifestyle, and diverse attractions from national media, including Business Week and Money magazines.

The county's population of 1.9 million is the largest in Northern California and is rich in ethnic culture and diversity. Enjoy access and the option to explore our closely neighboring counties of San Francisco and Alameda.

Classification Bargaining Unit:Non-Represented

Application Details:

Please be aware that this position will close promptly on March 26, 2024, at 11:59 pm or upon the receipt of 50 applications, whichever occurs first. We encourage interested applicants to apply early to ensure consideration.

Essential Job Functions

Typical Tasks

• Selects, supervises, trains, motivates, assigns, evaluates, counsels and disciplines staff;

• Plans, assigns, directs, reviews and evaluates the work of staff, programs, and functions;

• Directs and manages the analysis and evaluation of positions for classification and compensation;

• Directs and manages employee and retiree benefit programs, including cost control;

• Ensures compliance with laws, rules, and regulations pertaining to assigned program areas;

• Develops and interprets rules, policies, procedures and collective bargaining agreements;

• Confers with VTA supervisors and managers and provides technical assistance;

• Provides consultation and advice to executive management on human resources issues;

• Monitors legislative activity that impacts program areas in the department;

• Explains, justifies, and defends human resources policies, procedures, and activities;

• Prepares and presents staff reports and other documents and correspondence;

• Attends and participates in professional group meetings; stays abreast of trends and innovations in human resources;

• May serve as a member of the management team in meetings with collective bargaining groups;

• Develops and administers the departmental budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary;

• Ensures the integrity of systems and processes of assigned program areas;

• Represents VTA on boards, commissions, and committees as required;

• Performs related duties as assigned.

Minimum Qualifications

Employment Standards

Sufficient education and increasingly responsible experience to demonstrate possession of the required knowledge, skills, and abilities.

Development of the required knowledge, skills, and abilities is typically obtained through a combination of training and experience equivalent to graduation from an accredited college or university with a four-year degree in human resources, business administration, or a related field, and six (6) years of increasingly responsible experience performing human resources management and analysis for a public or private sector organization, including professional experience in several human resources program areas.

Experience in a supervisory capacity is required.

Supplemental Information

Knowledge of:

• Human resource systems, techniques, practices and functions, including recruitment, classification, testing, selection, benefits administration, and employee and retiree benefits management;

• Job analysis, recruiting and examining strategies, position classification, position control, and wage and salary administration;

• Standard office practices and procedures, including automated human resource and word/data processing systems;

• Principles and practices of public personnel administration, management analysis, organization, supervision, and communication;

• State, federal, and local laws, rules, regulations, and court decisions relevant to assigned program areas;

• Employee benefit programs, including health plan administration, and cost containment measures;

• Principles and practices of budget planning, administration, and control;

• Typical provisions of collective bargaining agreements and public employee labor laws;

• Principles of supervision, training, motivation, performance evaluation, and discipline;

• Collaborative problem solving.

Ability to:

• Use initiative and good judgment;

• Plan and assign workloads clearly and effectively;

• Select, supervise, train, motivate, assign, evaluate, counsel, and discipline staff;

• Consistently apply concepts, laws, methods, techniques, and other guidelines of professional work in the human resources management field;

• Persuade, justify, and project the consequences of decisions and/or recommendations;

• Meet deadlines;

• Communicate clearly and effectively, both orally and in writing;

• Collect, interpret, and evaluate data of a complex and specialized nature;

• Define problem areas and evaluate, recommend, and implement alternative solutions to complex issues and problems;

• Work effectively under stressful situations involving confrontation and conflict;

• Effectively manage subordinate supervisors and other staff;

• Organize and analyze varied and complex data;

• Develop policies, procedures, and guidelines consistent with VTA policies and interpret these to subordinate staff, other agencies, and the public;

• Interpret and apply federal, state, and local policies, laws, and regulations;

• Ensure compliance with VTA policies and procedures regarding equal employment opportunity, discrimination, and harassment prevention;

• Deal tactfully and persuasively with others in controversial situations;

• Reason logically and creatively and utilize a variety of analytical techniques to resolve complex and specialized human resources problems;

• Establish and maintain effective working relationships with employee associations, community groups, and individuals at all levels of the organization.

What's in it for You?

Work/Life Balance:40-hour work weeks, and a option of a flexible/hybrid remote schedule.

Health: VTA participates in a CalPERS-sponsored medical plan with VTA contribution to employee and dependent premium health insurance premiums. Employees pay a monthly contribution of any amount in excess of the Kaiser Bay Area Family rate.

Flex Spending Account: $300 employer-funded Health FSA for eligible employees

Vision: VSP full premium for employees and eligible dependents

Dental: Delta Dental full premium for employees and eligible dependents

Mental Health Days: 3 days: May 1, 2023 - June 30, 2024

Leave: 17 days of vacation (accrued), 80 Hours of sick time (accrued), 12 paid holidays per year, and 1 floating holiday per year.

Retirement:

• Participation in CalPERS

• Classic Members: 2%@55

• PEPRA Members: 2%@62

• 457 Deferred Compensation Plan (voluntary)

• 457 pre-tax

• 457 Roth

• Self-directed brokerage account option for qualifying employees

• Retiree medical coverage for eligible employees with VTA contributions to the retiree's medical premium

Additional perks:

• All active full-time employees and their eligible dependents are eligible for transit passes for use over VTA lines, including VTA Paratransit services.

• Employee Assistance Program (EAP) is available to each employee, eligible dependent, and household member, 24 hours a day, seven days a week.

• Tuition Reimbursement

• Professional Development Fund

• Wellness Programs

As we continue to implement our VTA Forward Plan, we aim to strengthen and increase our workforce to take on future opportunities and challenges by elevating our people and our services.

For more information about our VTA Forward Plan, visit: https://www.vta.org/VTAForward

General Instructions

Please read this entire job announcement before applying for the position. Print and keep a copy of this announcement so that you can refer to it. Questions not answered within this job announcement may be sent to personnel@vta.org.

To ensure consideration, completed applications must be submitted online to the Human Resources department by the stated closing time and date posted. When the stated closing date is "continuous," apply immediately; the position may close without notice. You will receive an immediate email confirming receipt of your submitted application. If you do not receive this email, contact NEOGOV's Applicant Assistance Line at (855) 524-5627 between 8:00AM to 5:00PM (PST) Monday through Friday, excluding holidays.

Only on-line applications will be accepted for this recruitment (paper applications or resumes will not be accepted). Job Interest Notification Cards, or copies of previous, partial, or un-submitted applications, are not an acceptable substitute to a completed application.

ALL APPLICATION AND TESTING NOTIFICATIONS WILL BE SENT BY E-MAIL.Applicants should select e-mail as the preferred method of notification. Candidates must maintain an up-to-date, valid and reliable e-mail address. Candidates are also responsible for maintaining up-to-date phone numbers and addresses on their on-line account. Due to the number of applications received, candidates must check their application status through their on-line account. Contact NeoGov for assistance if needed.

Information on how to apply for jobs at the VTA is available on the VTA Employment website and from the NEOGOV's Applicant Assistance Line (855) 524-5627. NeoGov Applicant support is available from 8:00AM to 5:00PM (PST) Monday through Friday, excluding holidays.

Americans with Disabilities Act Accommodations

The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you wish to request an accommodation, call the Human Resources Department at (408) 321-5575 or email at Personnel@vta.org.

Application Processing Information

All related current and past work experience (including VTA experience) must be listed and fully described in the Work Experience section of the application ("See Resume" is not acceptable). Incomplete or improperly completed online applications may be rejected even if you are qualified for the position for which you are applying. It is your responsibility to ensure that the online application reflects the work experience and education needed to meet the requirements for the position you are applying for. Although your resume may have all your experience and education details, please make sure to complete each section of the online application to ensure that your information is accurately captured during our screening process.

All applications are subject to review as to meeting minimum qualifications at any point in the recruitment process. Passing any step is no guarantee of continuation if it is determined that the applicant does not meet the minimum qualifications as stated in the class specification.

Candidates found to have exaggerated/falsified their qualifications, experience, training, and/or education may be disqualified at any point in the recruitment process and may be denied future employment with the VTA.

If selected for the position, candidates will be required to complete a criminal conviction disclosure form. Candidates who successfully become VTA employees, and fail to disclose any of the criminal background information as required may be subject to discipline up to and including discharge.

Eligible Lists typically remain in effect for six (6) months. However, Human Resources may abolish Eligible Lists at any time during the six (6) month period. Human Resources may extend eligible Lists for up to two (2) years. Eligible Lists may be used for more than one recruitment. If you have questions related to an Eligible List you might be on or were on, you should contact Human Resources.

If you have questions regarding your status as an applicant for this position, please call the Human Resources Department at (408) 321-5575 or email at Personnel@vta.org.

VTA is committed to providing reasonable accommodations to applicants and employees with disabilities or religious needs, absent undue hardship.

VTA is an equal employment opportunity employer. VTA does not and will not tolerate discrimination against applicants or employees on the basis of age, ancestry, color, marital status, mental or physical disability, genetic information, national, origin, immigration status, political affiliation, race, religion, creed, sex, gender identity, gender expression, sexual orientation, pregnancy, medical condition, disabled veteran or veteran status, etc.