Human Resources (Hr) / Office Manager

The Kenjya-Trusant Group, LLC Columbia , Maryland 21045

Posted 2 days ago

This position reports to Kenjya-Trusant Group (KTG) Chief Operations Officer and is located in Columbia, MD.
  • Objective:
    • Manage human resources programs and policies including staffing, compensation, benefits, employee relations and training with support from TriNet.
    • Helps the management team support employees by preparing employee communications regarding company HR activities (e.g., policy, benefits, payroll)
  • Specific Tasks:
    • Responsible for human resources processes and management
    • Manage KTG personnel strength and provide HR metrics for proposal support
    • Liaison with TriNet
    • Manage Paid-Time-Off repayment agreements and Leave Without Pay (LWOP)
    • Manage employee education, including:
      • Company policies and procedures
      • Schedule annual benefits open enrollment it training with TriNet
      • Schedule and manage annual required training
      • Track employee education levels, and other critical elements for statistical, regulatory, and business development purposes
    • Responsible for new employee/in-processing process:
      • Enter new employee in TriNet three (3) days prior to start date
      • Send TriNet emails if not received on day
      • Validate I-9 processing in TriNet
      • Help new hires in-processing activities (e.g., MS Outlook questions, HRPassport questions, PTO questions, travel questions, WageWorks questions)
      • Manage new employees benefit selection
      • Manage personnel folder data:
        • In-processing checklist
        • Terms and Conditions
        • I-9 supporting documents
        • 401k information (provided by Finance Department)
        • Counseling statements
        • Employment changes in TriNet
        • Unemployment documents
  • Manage separation/out-processing process:
  • Create separation checklist for personnel folder
  • Communicate separation process with employee
  • Get employee to enter timesheet data three (3) days prior to termination date
  • Enter termination request in TriNet
  • Schedule out-processing with employee
  • Collect corporate property (e.g., computers, keys, as applicable)
  • Update personnel folders
  • Documentation and coordination with TriNet
  • Support other Daily/Weekly/Monthly tasks:
    • Answer HR-related emails/questions (e.g., timesheets, travel, PTO, STD/LTD, finding forms, using expense reports)
    • Support the Finance and Accounting Department on time and payroll entry
    • Send out time sheets due reminder
    • Manage employees keys (e.g., office keys, desks keys)
    • Manage staff meeting slides
    • Plan company meetings/social events
    • Manage employee PTO accruals for negative amounts each pay period
  • Manage all office supplies
  • Manage and coordinate maintenance for all office resources
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Spanish experience is a plus.</span></span></span></span></span></span></span></span></li> <li style="margin-left:16px" style="padding: 0; margin: 0;"><span style="font-size:11pt"><span style="line-height:120%"><span style="tab-stops:list .5in"><span style="font-family:Calibri,sans-serif"><span style="font-size:12.0pt"><span style="line-height:120%"><span style="font-family:"Lato",sans-serif"><span style="color:#222222">Must be a creative, high-energy, hands-on professional who can thrive in a balanced or fast-paced environment.</span></span></span></span></span></span></span></span></li> <li style="margin-left:16px" style="padding: 0; margin: 0;"><span style="font-size:11pt"><span style="line-height:120%"><span style="tab-stops:list .5in"><span style="font-family:Calibri,sans-serif"><span style="font-size:12.0pt"><span style="line-height:120%"><span style="font-family:"Lato",sans-serif"><span style="color:#222222">Team player, fast learner, resourceful, and able to exhibit a customer-focused approach to troubleshoot, resolve problems, and help to ensure repeat business for the company.</span></span></span></span></span></span></span></span></li> <li style="margin-left:16px" style="padding: 0; margin: 0;"><span style="font-size:11pt"><span style="line-height:120%"><span style="tab-stops:list .5in"><span style="font-family:Calibri,sans-serif"><span style="font-size:12.0pt"><span style="line-height:120%"><span style="font-family:"Lato",sans-serif">Expert in Microsoft Office Suite, including Excel, Word, PowerPoint, SharePoint, and OneDrive</span></span></span></span></span></span></span></li> </ul> <br /> <span style="font-size:11pt"><span style="line-height:120%"><span style="font-family:Calibri,sans-serif"><span style="font-family:"Lato",sans-serif">Experience:</span></span></span></span><br /> <span style="font-size:11pt"><span style="line-height:120%"><span style="font-family:Calibri,sans-serif"><span style="font-family:"Lato",sans-serif">Education and experience can be combined to demonstrate your mastery of recruiting.</span></span></span></span> <ul> <li style="margin-left:8px" style="padding: 0; margin: 0;"><span style="font-size:11pt"><span style="line-height:120%"><span style="font-family:Calibri,sans-serif"><span style="font-family:"Lato",sans-serif">Minimum 1 year of recruiting experience. A combination of in-house and contract recruiting experience would be awesome</span></span></span></span></li> <li style="margin-left:8px" style="padding: 0; margin: 0;"><span style="font-size:11pt"><span style="line-height:120%"><span style="font-family:Calibri,sans-serif"><span style="font-family:"Lato",sans-serif">Demonstrated background in Human Resources – this can be with education, certifications, or work experience. </span></span></span></span></li> </ul> <p><span style="font-size:11pt"><span style="line-height:107%"><span style="font-family:Calibri,sans-serif"><b><span style="font-size:12.0pt"><span style="line-height:107%"><span style="font-family:"Lato",sans-serif"><span style="color:black">Total Rewards Package: </span></span></span></span></b></span></span></span></p> <ul> <li style="margin-left:8px" style="padding: 0; margin: 0;"><span style="font-size:11pt"><span style="line-height:107%"><span style="font-family:Calibri,sans-serif"><span style="font-size:12.0pt"><span style="line-height:107%"><span style="font-family:"Lato",sans-serif"><span style="color:black">Base Salary of $40,000 + Commission + $10,000 performance bonus possible</span></span></span></span></span></span></span></li> <li style="margin-left:8px" style="padding: 0; margin: 0;"><span style="font-size:11pt"><span style="line-height:107%"><span style="font-family:Calibri,sans-serif"><span style="font-size:12.0pt"><span style="line-height:107%"><span style="font-family:"Lato",sans-serif"><span style="color:black">Benefits include medical, dental, and vision insurance</span></span></span></span></span></span></span></li> <li style="margin-left:8px" style="padding: 0; margin: 0;"><span style="font-size:11pt"><span style="line-height:107%"><span style="font-family:Calibri,sans-serif"><span style="font-size:12.0pt"><span style="line-height:107%"><span style="font-family:"Lato",sans-serif"><span style="color:black">401K with employer matching</span></span></span></span></span></span></span></li> <li style="margin-bottom:11px; margin-left:8px" style="padding: 0; margin: 0;"><span style="font-size:11pt"><span style="line-height:107%"><span style="font-family:Calibri,sans-serif"><span style="font-size:12.0pt"><span style="line-height:107%"><span style="font-family:"Lato",sans-serif"><span style="color:black">Education assistance, technology budget, and other great perks!</span></span></span></span></span></span></span></li> </ul> HR Anew Columbia Maryland

Human Resources (Hr) / Office Manager

The Kenjya-Trusant Group, LLC