Human Resources Generalist, Specialist

University Of Chicago Chicago , IL 60602

Posted 2 months ago

Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

66603 Science & Innovation Management

About the Unit

Job Family

Human Resources

Designs and implements strategic human resource programs and policies for staff to ensure talent alignment with University mission and goals. Serves as strategic thought partners throughout campus to enable high performing talent. Collaborates with unit and divisional leadership on organizational strategy, talent acquisition, learning and development, performance management, compensation, benefits, and employee and labor relations.

Career Track and Job Level

Human Resources Generalist

Serves as generalist and strategic consultant to one or multiple units across the University in driving talent processes. Partners with unit and divisional leadership, and Central HR to ensure talent is high performing and driving unit and divisional short and long-term goals. Oversees full life cycle of employees (from onboarding through and including offboarding) within unit or division and oftentimes serves as the brand ambassador for Human Resources. Note: P4 and P5 limited to central roles only that have campus-wide impact. Unit and divisional roles are P1-P3. Some larger units or divisions may have M2-M4 if people management responsibility or complex divisional oversight (the five divisions are BSD, PSD, SSD, ARD and The College).

P3: Requires in-depth knowledge and experience. Uses best practices and knowledge of internal or external University issues to improve products or services. Solves complex problems; takes a new perspective using existing solutions. Works independently, receives minimal guidance. Acts as a resource for colleagues with less experience.

Role Impact

Individual Contributor


The job works independently to design, implement and monitor a variety of human resource programs. Anticipates and plans for long-term human resource needs and trends in partnership with business management.

  1. Guides staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Develops templates and drafts routine offer letters. Maintains appropriate human resources data and records, solving a range of problems using best practices., 2) Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a minimal level of guidance., 3) Has a deep understanding of unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints., 4) Develops and administers the HR budget for the department, monitors for variances, and manages employment expenses within established guidelines., 5) Performs other related work as needed.

Unit-Specific Responsibilities

  1. Provide HR expertise in the areas of talent acquisition, staff development, retention, job architecture and compensation
  2. Manage all staff related HR duties such as: recruiting, hiring, onboarding, processing pay changes, time and attendance, and termination of employment
  3. Assist with the annual compensation review
  4. Facilitate pre-hire onboarding, Smartsheet creation for each new hire, and set up Chicago ID's
  5. Create offer letters for program managers
  6. Reconcile staff payroll each pay period to ensure all staff have been paid
  7. Train program managers on usage of Workday for hiring, approving time and attendance, and disposition of candidates

Unit-Preferred Competences

  1. Extensive knowledge of Workday
  2. Ability to maintain confidentiality
  3. Excellent communication skills
  4. Strong organizational skills
  5. Ability to interact and communicate with clarity, tact and courtesy

Working Conditions

  1. Must be able to travel between Hyde Park Campus and Gleacher Center Campus on occasion.

Education, Experience, and Certifications

Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Preferred Qualifications


  1. Bachelors degree in a related discipline
  2. HR certification


  1. Handling confidential information
  2. Expert user of Workday or other HRIS system

Required Documents

  1. Resume
  2. Cover Letter
  3. Reference Contact Information

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

FLSA Status


Pay Frequency


Pay Grade

Depends on Qualifications

Scheduled Weekly Hours

Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Date

Remove from Posting On or Before

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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Human Resources Generalist, Specialist

University Of Chicago