Human Resources Generalist

Open until filled, first review of applications is Monday, July 8, end of day.

Human Resources Generalist

JOB INFORMATION

Department: City Manager's Office

Bargaining Unit: Non-Bargaining

Reports to Position: HR Manager

Pay Grade: N/A

Location: City Hall

FLSA Classification: Exempt

JOB SUMMARY

Under general direction from the HR Manager this professional position provides analytical, and administrative support to City management/supervisory staff in the HR functional areas of recruitment, compensation, performance management, benefits administration, leave management administration, training, employee wellness, and risk management.

ESSENTIAL JOB DUTIES & RESPONSIBILITIES

• Coordinates and participates in the recruitment process and activities. Works closely with department directors, managers and supervisors to understand their staffing needs and develops recruitment strategy including but not limited, job description and/or posting development or modification, selection and research of sourcing options and recommendation and where appropriate participation in the interviewing and selection process. Screens job applications for select City positions to determine completeness and satisfaction of minimum job requirements and appropriateness for the position.

• Coordinates and ensures completion of employment verification, background checks, and reference checks and pre-employment exams and or screenings as required for the position.

• Oversees the leave management administration for the City's time off programs/policies including FMLA, worker's compensation, and other time off programs/policies. Works directly/closely with managers/supervisors, employees and third-party administrators (TPA) in administering the City's leave programs. Produces correspondence, coordinates with TPA's, processes forms and maintains records and employee information relating to these programs.

• Oversees the return-to-work process, including restricted and full duty returns and provides direction regarding occupational health requirements and required documentation.

• Recommends new approaches and procedures to effect continual improvements in efficiency of department and services performed. Assists with developing, coordinating and recommending changes for the improvement of workflow. Develops methods and procedures for compiling and analyzing data for reports and special projects.

• Administers the City's drug and alcohol policies and programs. Oversees the federally mandated random drug testing programs under Federal Motor Carrier Safety Administration.

• Actively involved in the risk management programs to ensure compliance with applicable human resources related legislation to include OSHA, FLSA, DOL, ADA, FMLA and any other Federal, State, or Local regulatory requirements.

• Serves as a project facilitator for the City's Safety Committee focused on identifying, analyzing, and implementing cross-functional, City-wide safety initiatives.

• Assists new and current employees, supervisors and managers in understanding HR policies, program offerings and benefits. Produces and distributes information regarding the City's various benefit programs and policies and procedures to new and current employees in print and via electronic methods.

• Oversee and coordinate performance evaluation process.

• Completes salary and benefit analysis as required. Performs various salary and benefit surveys under the direction of the Human Resources Manager.

• Responds to employee inquiries in any HR related area.

• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.

• Implements new hire orientation and employee recognition programs.

• Maintains electronic and manual employee records and data.

• Performs other duties as assigned.

REQUIRED EXPERIENCE, EDUCATION AND/OR CERTIFICATIONS

• Bachelor's Degree is required. Concentration in human resources management or related field is highly preferred.

• Two - five years of previous experience in human resources administration, leave administration, recruitment and or training coordination is required.

• Strong computer skills including experience with spreadsheets, and database software is also required. Experience using or knowledge of human resources or payroll database systems is preferred.

• Individual must have a strong attention to detail. Must understand systems and be able to establish and maintain information electronically.

• Strong communication skills are required. Individual must have the ability to effectively respond to common inquiries or complaints from employees, candidates for employment, elected/appointed officials and the public; give brief presentations and/or facilitate group meetings; and write correspondence, job descriptions, job postings, and other human resources/employee information.

• Solid organizational skills as well as the ability to meet deadlines are required. The ability to work with basic mathematical concepts is also needed.

• The ability to work in a fast-paced environment with changing priorities is required. The ability to be sensitive to the confidential and sensitive nature of information brought to the department is critical.

• Competencies recommended for this position include, business acumen, communication, consultation, critical evaluation, ethical practice, HR expertise and relationship management.

• SHRM-CP and/or PHR is/are highly preferred

WORKING CONDITIONS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

• While performing the duties of this job, the employee is occasionally required to squat to file, frequently sit and type, continuously communicate verbally and in writing with others, and work at a computer. Occasionally lifting 20 pounds is needed.

Work is performed primarily in a professional, fast paced office environment. The noise level in the work environment is usually quiet.

POTENTIAL BACKGROUND CHECKS INCLUDE:

Sex Offender Registry

Criminal Background Check

Drug Screening

Driving Record

Pre-Employment Physical

This City of Marion is an equal opportunity employer.

We value and celebrate diversity.

Employment is decided based on qualifications, merit, and business need.