Human Resources Generalist

Calista Anchorage , AK 99501

Posted 2 months ago

Regular

JOB SUMMARY:

Under the direction of the Human Resource Manager, the Human Resources Generalist interfaces and serves as a human resource point of contact for Calista and it's family of Companies. This position carries out responsibilities requiring an intermediate level of analytical ability in the following functional areas: leave administration, employee relations, performance management, policy implementation, recruitment/employment, affirmative action, and employment law compliance. This position serves as primary recruiter in Company staffing activities.

ESSENTIAL FUNCTIONS

  • Assist in developing, updating, and maintaining job descriptions, including position pricing, and determining FLSA status.

  • Post job vacancies, conduct full-cycle recruitment and assist Managers in the interview, selection and offer processes.

  • Conduct new hire on-boarding and orientation on company policies and programs.

  • Respond to applicant and employee inquiries, communicate and ensure employees and management understand laws, regulations, organization policies, procedures, and programs.

  • Run reports and compile metrics

  • Maintain department files and logs in line with company policies and government regulations and provide copies of documentation to payroll and benefits file when needed.

  • Examine employee files and data to answer inquiries and provide information to authorized persons.

  • Assist with completion of HRIS/HCM administration tasks; perform routine processes pertaining to applicant and employee data for active, inactive, and terminated employees in accordance with legal requirements and internal procedures; Coordinate and document company provided training and maintain both, electronic and paper training files utilizing the Company HRIS system.

  • Retain HR records according to company record retention requirements;

  • Assist in developing internal work policies and procedures that comply with regulations, align with best practices, and ensure consistent quality human resources services and support Calista's values and business goals.

  • Assist in the support of the Company Performance Management Plan:

o Ensure periodic and annual performance reviews are conducted and documented.

o Assist with the development of Performance Improvement Plans.

o Assist with the development of Individual Development Plans.

  • Assist Human Resources Manager with employee relations issues:

o Assist with maintaining case files.

o Assist with review of disciplinary situations, terminations, layoffs and internal or external investigations and support management and employees to ensure fairness and consistency to avoid charges of unlawful discrimination and unfair labor practices.

o Draft disciplinary Corrective Action Forms and organize associated documentation and submit to the Human Resources Manager for review and finalization.

o Administer employee termination processing at the direction of the Human Resources Manager.

o Serve as a point of contact for employees to express concerns.

  • Respond in a timely manner to employee relations inquiries.

  • Assist Workforce and Shareholder Development team with program and project activities.

  • Work as a "team player" with customers and co-workers in a respectful, professional, and supportive manner; effectively contribute to building a first-rate team. Seek and participate in development and training opportunities to stay current on HR best practices and current regulations, laws and compliance requirements.

  • Work in a constant state of alertness and in a safe manner.

  • Perform other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES:

  • Knowledge of and ability to enforce Federal, State and company labor and employment regulations in the workplace.

  • Strong analytical and active listening skills; ability to identify patterns, process information, analyze information in a broader sense, and identify what questions to ask to better understand a situation.

  • Strong conflict management and resolution skills.

  • Effectively communicates via written and verbal methods, in a positive and professional manner with all levels of personnel and customers and exhibits highly competent interpersonal skills.

  • Ability to act with integrity, professionalism, and confidentiality at all times.

  • Proficiency in standard business computer applications including MS Office Suite. Proficiency in, Adobe Acrobat for creating forms is preferred.

  • Ability to visualize, articulate, and solve complex problems and concepts, and make decisions based on available information.

  • Ability to use good judgment and discretion.

  • Ability to handle stressful situations and effectively plan and organize duties to meet deadlines.

  • Ability to handle multiple complex and/or detailed tasks simultaneously.

  • Ability to work safely and follow SOPs and direction.

  • Ability to work with concentration, accuracy, and attention to detail.

  • Ability to analyze and resolve complex issues, both logical and interpersonal.

  • Ability to participate in and facilitate group meetings.

  • Ability and willingness to work a flexible schedule

  • Must be willing to take on-going educational courses to increase core competencies in Human Resource field.

  • Able to occasionally travel to remote locations using various transportation such as commercial jet, small aircraft, or able to drive a vehicle in a safe manner.

  • Position may require occasional travel remotely.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

MINIMUM QUALIFICATIONS:

  • HS Diploma or equivalent certification required; Post high school education preferred.

  • Bachelor's Degree in Business, Human Resources, or related field preferred; year-for-year human resources experience may substitute for four-year degree.

  • Minimum three years of human resources experience in two or more functional areas; generalist and employee relations experience strongly preferred.

  • Current SHRM-CP, or PHR certification strongly preferred, or eligible and willing to obtain certification within 1 year of hire.

  • Experience working within an Alaska Native Corporation, preferred

  • Experience working within workforce training and development programs, preferred

  • Experience working within a multi-business sector environment, preferred.

  • Valid state driver's license with clean driving record and must be qualified to operate a vehicle under the conditions of the Company's Driving Polices.

  • Ability to pass a drug, background and screening.

WORKING CONDITIONS

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The noise level in the work environment is moderate. Work may require occasional weekend and/or evening work.

PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

PHYSICAL EFFORT

Frequently: Sitting, Standing, Walking, Bending Over, Pushing or pulling, Talking, Grasping, Lifting 25 lbs. or less, Carrying 25 lbs. or less, Eye/hand coordination

VISUAL ACUITY

Frequently: Distance vision (clear at 20' or more), Color vision (ability to identify and distinguish colors), Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus). Continuously: Close vision (clear at 20" or less), Depth perception (three-dimensional vision, ability to judge distances and special relationships).

MENTAL EFFORT

Frequently: Discriminating colors. Continuously: Thinking analytically, Using effective verbal & written communication, Handling stress & emotions, Concentrating on tasks, Remembering details, Making decisions, Adjusting to changes, Examining/observing details.

ENVIRONMENTAL FACTORS

Frequently: Working w/others, working alone

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

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