Human Resources Coordinator/Executive Assistant

Community Legal Services, Inc. of Philadelphia (CLS) is a non-profit public interest agency providing free civil legal services to low-income Philadelphia residents. As the largest provider of free civil legal services in the Philadelphia area, CLS is both locally and nationally renowned as a premier legal services provider dedicated to ensuring access to justice for all low-income individuals and communities.

CLS has ten legal units covering a wide range of civil legal services.

CLS’s Human Resources Department is a dynamic team of individuals who support the people and culture of CLS by providing a wide variety of essential services to our 180 employees. The HR team functions include payroll, benefits, hiring, onboarding and offboarding, maintaining personnel files, oversight of personnel policies, assisting with personnel matters, new employee orientation, performance management, and any other necessary HR tasks.

Community Legal Services, Inc. of Philadelphia (CLS) is a non-profit public interest agency providing free civil legal services to low-income Philadelphia residents. As the largest provider of free civil legal services in the Philadelphia area, CLS is both locally and nationally renowned as a premier legal services provider dedicated to ensuring access to justice for all low-income individuals and communities.

CLS has ten legal units covering a wide range of civil legal services.

CLS’s Human Resources Department is a dynamic team of individuals who support the people and culture of CLS by providing a wide variety of essential services to our 180 employees. The HR team functions include payroll, benefits, hiring, onboarding and offboarding, maintaining personnel files, oversight of personnel policies, assisting with personnel matters, new employee orientation, performance management, and any other necessary HR tasks.

CLS is seeking a Human Resources (HR) Coordinator/Executive Assistant to join our growing HR team.

This person will have two very important roles - perform a variety of administrative and clerical duties that support the day-to-day work of our HR team and work closely with the Chief Operating Officer (COO) as an executive assistant. This will be a full-time position requiring an in-office presence. The HR Coordinator will provide administrative support at the professional level in some or all of the following areas: recruitment and hiring, staff orientation and training, employee inquiries about CLS benefits or policies, assisting with administrative tasks around operations work and act as an executive assistant to the COO.

This position requires an extremely detail-oriented person who will maintain the highest standards of professionalism and diplomacy. This position is housed within the HR department and therefore this person will routinely encounter highly sensitive and confidential information relating to our employees, we therefore are looking for someone who possesses impeccable professional judgment and exhibits a high level of tact and discretion. We are looking for someone with a strong work ethic who will bring exceptional organizational and time management skills, excellent communication skills, a self-starter who can work well in a fast-paced environment and someone who contributes effectively to a team.

The HR team values camaraderie, genuine engagement, good humor, professionalism, empathy in addressing HR matters, someone who steps up to take initiative and someone who enjoys working with others. This position has no direct supervisory responsibilities. This position may be asked to provide administrative support and coordination to other management team members as the need arises.

JOB DUTIES AND RESPONSIBILITIES: The job duties and responsibilities will include: Provides administrative and clerical support to the HR department as directed which may include maintaining and organizing digital personnel files, triaging emails, scheduling meetings, preparing documents, filing, compiling and organizing information and data for review, and performing simple administrative tasks in the finance department or other operations departments.

Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, and anti-discrimination training. Supports CLS hiring committees in their administrative needs around recruitment (point of contact for job fairs and career services departments), job postings, scheduling candidate interviews and reference checks.

Conducts or supports obtaining background checks and employee eligibility verifications. Supports coordination of new hire orientation and onboarding functions. Handles simple employee inquiries about CLS policies and office procedures; collaborates on annual employee recognition and awards.

Provides administrative and clerical support to the COO – i.e., calendar management and logistics, scheduling meetings, drafting and sending emails and other correspondence as needed. Performs other duties as assigned. Required Skills/Abilities:

High school diploma or equivalent required. Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Self-starter with strong initiative and solutions-oriented mindset.

Strong analytical skills. Ability to prioritize tasks. Ability to act with integrity, professionalism, and confidentiality.

Proficient with Microsoft Office Suite or related software. Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems. Education and Experience:

Associates degree in Human Resources, Business Administration, or related field required. Will consider on the job HR experience and/or coursework. Two years of human resources and/or administrative experience preferred.

To Apply: CLS will accept applications on a rolling basis until the position has been filled but applicants should apply by Tuesday, January 16, 2024, to receive first round consideration. You can submit your application on CLS’s website online at OR submit your application below by clicking "Apply Now" What to Include in your application:

Please include a cover letter, resume, and three professional references (those individuals must be either current or past supervisor and/or professors who can speak to the quality of work and other relevant skills to the position) identifying your relationship. CLS values a diverse work environment and strongly encourages women, people of color, people who identify as LGBTQ, people with disabilities, people who have experienced poverty or homelessness and people who have had prior contact with the juvenile, criminal, or child welfare systems to apply. CLS invites all applicants to include in their cover letter a statement about how your unique background and/or experiences might contribute to the diversity, cultural vitality, and perspective of our staff and legal services practice.

Compensation/Benefits: This is a full-time position. Salary will be commensurate with experience, but minimum starting salary will be $47,000 . CLS takes pride in offering a very generous and competitive benefits package including 100% employer paid medical, life and short/long term disability benefits, dental benefits with employee contribution, a 403(b) retirement plan with employer match and generous PTO.

Community Legal Services, Inc. is an equal opportunity employer and welcomes applicants of all diverse backgrounds to apply. CLS, Inc. does not discriminate in the selection of employees on the basis of race, color, religion, gender, sexual orientation, sexual identity, genetics, age, national origin, disability, or veteran status. In addition to federal law requirements, CLS complies with all applicable state and local laws governing nondiscrimination in employment.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training. Powered by JazzHR