Human Resources Coordinator

The hiring rate for this position is $22.00 per hour.

The CIA offers a substantial benefits package that includes medical coverage available at no cost to qualifying employees, dental insurance, vision insurance, life insurance, short and long term disability insurance, retirement savings plan with high employer contributions, a generous paid time off program, and more!

As the benefits package at the CIA results in a significant value above the base hiring rate for this position, we encourage you to apply so that our recruiters can share more information with you about the benefits of working for the CIA.

POSITION SUMMARY

The Human Resources Coordinator supports the Assistant Director with management of the CIA's Human Resources Information Systems (HRIS), as well as supporting the successful operations of the Human Resources department by providing administrative efficiency and support.

ESSENTIAL RESPONSIBILITIES

• Completes day-to-day data entry processes of the HR system. Ensures 100% accuracy in all data entered into the system, and ensures compliance with existing standard operating procedures.

• Supports the documentation processes for all employee data related to hiring, changes during employment and termination of employment. Ensures that proper approvals are received for all changes and that all benefit eligibility changes are processed correctly.

• Provides support for the human resources administration and system processes of the Human Resources department, including working with employees to resolve system issues, resolving issues with outside vendors, and updating communication information for employees.

• Completes the entry of mass data projects, ensuring that all records are properly updated.

• Audits benefit and payroll information within the system, and refers issues to the proper parties for resolution. Ensures that payroll information is processed at the highest level of accuracy.

• Assists with the bi-weekly payroll pre-check.

• Assists with reporting for monthly, quarterly, and annual audits.

• Updates security profiles within the HR system, ensures that all security access is kept up to date for individuals, and is updated accordingly as positions change.

• Provides support for processing of HR functions in the online environment, including annual performance appraisals, probationary reviews, annual increases, recruitment, onboarding and position management.

• Completes and submits paperwork for unemployment claims.

• Provides support to the CIA's e-learning system for compliance and development training for user issues, basic troubleshooting, reporting and launching course assignments as needed.

• Assists with updating and maintaining all standard operating procedures (SOP) for processes as they pertain to HRIS & HR Administration.

• Performs Human Resources special projects as assigned.

• Provides reception and general phone coverage for the HR office.

• Enters purchase orders into the CIA's purchasing system when required for HR office expenses. Assists with ordering office supplies for HR Staff (including scheduling regular paper deliveries), and maintains the order of the supply closet. Ensures office and file room are kept organized and tidy at all times.

• Assists with tracking purchase orders and invoices to ensure payment is processed for all vendors in a timely manner. Provides support for the benefit billing reconciliation and follows up with Accounts Payable on payment issues.

• Coordinates and assists with archiving of employee files for terminated employees. Conducts bi-annual purging of existing paper files in compliance with the CIA's Records Retention Policy.

• Completes Human Resources special projects as assigned.

• Handles all filing for employee HR files, confidential benefit and medical files.

• Any and all other duties as assigned.

REQUIRED QUALIFICATIONS

Education:

• Associate's degree in Human Resources, Business Administration or a related field, or significant work experience in lieu thereof.

Experience:

• One (1) to two (2) years of office experience required.

PREFERRED QUALIFICATIONS

• One (1) year of experience in Human Resources strongly preferred.

• PHR certification preferred.

• Working knowledge of HR systems, HR administration and benefits strongly desired.

• Experience with an internet-based Human Resources system strongly desired.

• Administrative experience with UKG Pro (formerly UltiPro) HRIS an asset.

REQUIRED SKILLS

• Must have an advanced skill level in Microsoft Excel, and experience with developing reports.

• Requires a high level of service responsiveness to internal customers and effective partnership with human resource colleagues.

• Ability to work independently or in a team environment, and maintain collaborative relationships with all members of the human resource team.

• Ability to use sound judgment and discretion in handling sensitive human resources issues with confidentiality and discretion.

• Excellent written, verbal communication and presentation skills required. Must have demonstrated ability in organizational, time management, problem solving and interpersonal skills.

• Must be adaptable, dependable, with the ability to handle multiple priorities simultaneously.

• Must have a proven, consistent track record showing the ability to work with all levels within an organization.

• Display a high level of energy and self-motivation.

• Strong administrative experience with exceptional organizational skills, including the ability to organize the work of others.

• Demonstrated capability in both oral and written communications.

• Ability to take copious notes and transcribe / prepare documents on the fly.

• Strong computer experience required which must include abilities to work effectively with MS Office suite products i.e. Word, Excel, PowerPoint.

WORKING CONDITIONS

• May need to work overtime on weekends or evenings as required to complete or execute upon assigned projects based upon business needs.

• Regular work requires use of a computer for periods in excess of eight (8) hours per day.