Human Resources Coordinator

The Colony Hotel Palm Beach , FL 33480

Posted 3 weeks ago

Since 1947, The Colony Palm Beach has been the center of Palm Beach social life hosting-- U.S. Presidents, European Royalty and discriminating travelers from around the world. Be part of a historic, luxury boutique hotel exhibiting polished charm and ambiance only steps away from world-famous shopping and dining on Worth Avenue and the crystal blue waters of the Atlantic Ocean.

For more information visit http://thecolonypalmbeach.com.

The Colony Palm Beach is an Equal Opportunity Employer and a Drug Free Work Place.

JOB OVERVIEW: Assists with all aspects of Human Resources facilitate daily HR functions, respond to internal and external HR-related inquiries or requests, and provide administrative assistance. Assist with recruitment, maintain employee records, assist with onboarding, benefits, uniforms, and training.

REPORTS TO: Director of Human Resources

STANDARD SPECIFICATIONS:

Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the employee will possess the abilities or aptitudes to perform each duty proficiently.

Qualifications:

Essential:

High School Diploma or equivalent.

Knowledge of payroll process, regulatory standards, and compliance requirements.

Two or more years of experience in Payroll processing.

One or more years of experience in Human Resources.

High degree of accuracy, attention to detail, and confidentiality.

Excellent data entry skills.

Excellent analytical, problem solving and decision-making skills.

Must be able to communicate effectively both verbally and in writing with superiors, colleagues, employees, and individuals inside and outside the Company.

Excellent computer skills, proficiency in Microsoft Office Suite, including Excel.

Working knowledge of payroll software and HRIS.

Excellent organization skills.

Effective stress management, and time management skills.

Demonstrates a sense of urgency and ability to meet deadlines.

Ability to work independently and as a team member.

Desirable:

College degree, Business, Finance, or Human Resources major.

Fluency in a second language.

Working knowledge of Paycom payroll system.

Previous hospitality experience, at a luxury property preferred.

Skills:

Essential:

Effective interpersonal and communication skills.

Ability to maintain hotel's standards, policies, and procedures.

Ability to ensure compliance with labor standards.

Ability to encourage mutual respect and cooperation among team members, maintain open and collaborative relationships with employees and other departments.

Ability to connect with people from various backgrounds and experiences.

Ability to effectively prioritize and organize work.

Ability to provide support for team members.

Ability to provide training.

Ability to be a clear thinker in situations of pressure or time constraint while exercising good judgment at all times.

Ability to focus attention on details.

Ability to maintain confidentiality of employees and pertinent hotel information.

Ability to ensure the safety and security of all employees.

Ability to work well in a high-paced environment and with minimum supervision.

Physical Requirements:

Prolonged periods of standing, sitting at a desk and working with a computer.

Continuous movement throughout the hotel. Ability to climb stairs.

Able to grasp, lift and/or carry, or otherwise, move goods weighing a maximum of 30 lbs. following appropriate safety procedures.

ESSENTIAL JOB FUNCTIONS:

Provides administrative, and clerical support to Human Resources department, answers employee requests and questions makes photocopies, mails, scans and emails documents.

Protects the organization's value by keeping information confidential.

Schedules meetings and interviews, coordinates training sessions, and assists with employee events planning. Responds to all calls, voicemails, and emails promptly.

Assists with guiding employees through various human resource processes, answering any questions they may have about company policies and procedures.

Assists the Director of Human Resources in establishing maximum standards of excellence and service to internal guests.

Collaborates with the Director of Human Resources during the recruiting process by pre-screening and interviewing potential candidates, checking their references, and distributing employment offers. Tracks status of candidates and responds to all candidates.

Assists with onboarding of new employees and employee orientations, manages employee information documents.

Assists with processing new-employee background checks and drug screenings.

Prepares new-employee files. Files documents into appropriate employee files and ensures all employment requirements are met.

Assists the Director of Human Resources with completing Forms I-9, verifying I-9 documentation and maintaining I-9 files.

Coordinates employee pay communication.

Produces reports on HR metrics.

Assists with processing of terminations.

Assists with preparation and coordination of performance reviews.

Documents pertinent information and reports employee comments and grievances to Director of Human Resources immediately.

Assists the Director of Human Resources with filing reports of injury and workers' compensation claims, and maintaining files.

Reconciles benefits statements.

Assists with audits of payroll, benefits or other HR programs and recommends corrective action.

Responds to requests for verification of employment according to established policies.

Assists in ad-hoc HR projects.

Trains employees on Paycom Employee Self-Service portal and time clock.

Ensures compliance with federal, state, and local legal requirements by researching existing and new legislation, consulting with others.

Maintains knowledge of all safety and emergency procedures, and accident prevention policies.

Reports accidents, injuries, and unsafe work conditions to the manager.

Successfully completes all required training.

Ensures that the appropriate level of confidentiality and security for all employee and company information and property is achieved.

Performs other related duties as assigned.


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Human Resources Coordinator

The Colony Hotel