Point Quest Group Elk Grove , CA 95759
Posted 2 weeks ago
Who We Are: Point Quest Group is a community of life-long learners who respect the individual needs of our students. Point Quest believes that everyone deserves to learn in a safe, caring, and supportive environment fostered by integrity and positive relationships with students and staff. High expectations for success are sought through appropriate instruction and intervention, which allows for individual differences and learning styles.
Purpose of the Position: The Human Resources Coordinator is responsible for the administrative support of day-to-day human resource operations in accordance with the recruiting and on-boarding processes.
Position Reports To: Senior Talent Acquisition Lead
Job Group Classification: People Operations
Overtime Status: Non-Exempt
Salary Range: $25.00-$30.00 per hour
Work Location: Onsite
Type of Employment: Full-Time, Temporary
Level of Expertise: Entry to Mid-Level
Schedule: Monday - Friday
Position Responsibilities and Duties:
Provide administrative support for people operations department
Assists with internal HR and Recruiting communications
Establish ongoing communication with Director of People Operations regarding all personnel changes
Provide administrative support for people operations department
Assists with internal HR and Recruiting communications
Establish ongoing communication with Director of People Operations regarding all personnel changes
Responsible for entering employee changes into ClearCompany and ADP WorkforceNow HRIS
Responsible for communicating pay and status changes to employees
Assist managers in carrying out HR policies and practices
Answer general employee questions regarding employment policies and benefits
Maintains electronic files, I-9s and other HR related documents to ensure compliance
Responsible for the new employee onboarding process:
Proactively assists candidates through the onboarding process by engaging and supporting their progress
Generates offer letters in ClearCompany and initiates onboarding for new hires
Oversees the collection of new hire paperwork to ensure accuracy and completeness
Tracks and monitors pre-employment process is complete including but not limited to, receipt of livescan results, TB results, education requirements and mandatory trainings
Coordinates with IT and/or hiring manager for new hire set-up
Oversees new hire data entry in ClearCompany and ADP/WFN to ensure accuracy
Communicates updates on new hire status with hiring managers and program supervisors
Disposition candidates by sending rejection emails, if applicable
Ensures mandatory trainings for new hires and existing employees is current and updated in LMS (learning management system)
Always maintains new hire and employee records in an organized manner ensuring personnel folders are always up-to-date following streamlined processes and procedures
Responsibly provides weekly data to the Recruitment Metric Report guaranteeing precision
Successfully tracks hiring bonuses for qualified new hires and provides bonus lists of eligible employees to Payroll in a timely manner
Proactively tracks new hire gift card incentives and ensures they are distributed punctually
Manages multiple conflicts and projects simultaneously while maintaining deadlines
Practices accountability and takes ownership of duties and responsibilities
Responsible for processing employee PANs (Personnel Action Notice)
Responsible for processing terminations during employee offboarding stage
Engages in all stages of employee life cycle
Communicate professionally and tactfully, treating all candidates and employees with the highest level of confidentiality and customer service
Complete other responsibilities as assigned
Objectives or Goals to Measure Performance:
Ability to maintain strict confidentiality and discretion when handling employee data and other sensitive information
Adherence to Company policies and procedures
Ability to make decisions and resolve problems with minimal supervisor intervention, exercising good judgment with priorities
Experience and ability to apply a range of organizational and time management skills to coordinate and prioritize a diverse, complex workload and to meet competing deadlines in a fast-paced environment with high attention to detail.
Accurate work product
Timeliness in completing assignments and ability to stay maintain focus
Highly motivated, organized and detail oriented
Positive team attitude
Taking initiative in unassigned tasks
Staff development and training
Improved personal professional growth and education
Demonstration of good decision making
Positive customer service attitude and excellent communication skills
Excellent attendance and punctuality
Willingness to learn and master newly acquired HR systems
Openness to learn and adapt new skills
Flexible to take direction and adjust to changing priorities
Ability to conscientiously improve work style for better productivity
Encouraging towards constructive criticism and feedback
Proficient in MS Office: Word, Outlook, and Excel
Minimum Skills or Experience Requirements:
High School Diploma, equivalent or two-year degree plus minimum 2-3 years administrative (including some human resources and recruiting experience) or equivalent combinations of training and experience
HR Professional Certification preferred
DOJ/FBI Live Scan Background & TB Clearance
Working knowledge of standard business practices and procedures, including basic HR practices
Knowledge of State and Federal employment laws and Human Resource policies and procedures
Must be a natural troubleshooter and demonstrate proactivity when issues arise
Tech savvy, comfortable communicating virtually and learning new office tools, keeping abreast of advances in technology and social media
Strong attention to detail and accuracy, and possess excellent time management and organizational skills, with ability to multi-task and meet deadlines
Consistently maintains a professional appearance and demeanor
Able to function well autonomously and as a team member
Proficient written and verbal English language communication skills, including business writing and professional telephone manner
Working knowledge of standard business practices and procedures
Computer-literate; knowledge of standard company software applications, internet
Effective interpersonal skills
Excellent organizational skills with ability to manage multiple tasks
Problem-solving ability and proven accuracy with detailed information
Proficient written and verbal English language communication skills, including business writing and professional telephone manner
Reliability, dependability and flexibility
Work Environment and Physical Demands:
Occasional exposure to dust, pollen and fumes
Requires frequent reaching, handling, sitting, standing, walking, hearing, talking, stooping, bending, crouching, kneeling, running, carrying, and lifting 50 or more lbs.
Must be able to see and hear within normal range with or without correction.
The noise intensity level is moderate to high
This job description reflects management's assignment of essential job functions; it does not prescribe or restrict the tasks that may be assigned
PQG is an Equal Opportunity Employer and considers all qualified applicants regardless of race, gender, color, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law.
Point Quest Group