Human Resources Coordinator

The HR Coordinator is integral to the Human Resources team, providing essential support across multiple HR functions including employee relations, benefits administration, and recruitment. This role requires a detail-oriented, responsive, and empathetic individual who is committed to fostering a supportive work environment and ensuring compliance with HR policies and practices. This position requires excellent organizational skills and the ability to handle sensitive information confidentially.

Key Responsibilities:

• Serve as one of the first points of contact for employee inquiries on HR policies, procedures, and benefits, ensuring prompt and accurate responses.

• Assist in the recruitment and hiring process as necessary, including new employee onboarding, and assisting with orientation sessions to ensure a smooth transition into the company.

• Oversee the completion of compensation and benefit documentation.

• Maintain employee records and documentation, ensuring accuracy and confidentiality.

• Administer employee health and welfare plans, including enrollments, changes, and terminations.

• Process all terminations in the HRIS system and notify COBRA vendor, if necessary.

• Assist in the development and implementation of HR policies and procedures.

• Assist in the preparation of reports and presentations on HR-related metrics, as needed.

• Coordinate employee training sessions and workshops.

• Manage and resolve complex employee relations issues, conducting effective, thorough, and objective investigations when needed.

• Ensure compliance with federal, state, and local employment laws and regulations.

• Support the HR department in implementing programs to help improve the employee experience.

• Administer and monitor completion of documentation regarding bonus and incentive programs.

• Contact benefit providers for refunds or adjustments as necessary.

• Monitor documents for non-citizen employees for current permission to work in US (Green Cards).

• Monitor the completion and delivery of performance reviews. Provide weekly report on delivery of performance reviews.

• Partner with Nursing on the approval of covid pay. Submit proper documentation to payroll.

• Approve changes/status in UKG.

• Assist with payroll and ad-hoc HR projects.

• Support the HR Manager with policy development and documentation.

• Process employees' queries and respond in a timely manner.

• Stay up-to-date and comply with changes in labor legislation.

• Other duties as assigned.

Skills and Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred. HR experience of 5 years or more can be substituted.

• Proven experience as an HR Representative, HR Assistant, or relevant human resources/administrative position.

• Experience with HR databases and HRIS systems (UKG preferred).

• Knowledge of human resources processes and best practices.

• Excellent active listening, negotiation, and presentation skills.

• In-depth knowledge of labor law and HR best practices.

• Familiarity with MS Office suite, particularly Excel, Outlook, and PowerPoint.

• Ability to handle data with confidentiality.

• Good organizational and time management skills.

• Excellent communication and interpersonal skills.

• Proficient in Microsoft Office Suite, particularly Excel.

Physical Requirements

This job will require frequent typing, sitting, stooping, standing, kneeling and lifting up to 30-lbs, 50-lbs with assistance if requested.

Salary range for this position is $45,000 - $50,000 annually