The HR Coordinator will provide HR and administrative support to the Departments of Environmental Health & Engineering and Population, Family & Reproductive Health including: recruitment and payroll, leave and benefits administration, personnel records management and interpret operating policies of the University. The position will serve as the primary point of contact for students, faculty and staff with regards to HR policies, procedures, and practices for JHU.
Specific Duties & Responsibilities
Primarily responsible for coordinating the employment process to ensure an efficient and smooth process in accordance with all applicable university policies and procedures. Works with hiring managers to create job descriptions for new positions and prepares personnel requisitions for submission to Human Resources.
Processes payroll for both departments (including faculty, staff and students). This includes initiating all ISR transactions in accordance with proper policies to ensure appropriate employment, benefits and visa compliance and receiving and processing weekly timesheets.
Responsible for overseeing onboarding and exiting procedures for staff including ensuring the 120-day performance review is completed in a timely manner.
Responsible for assisting and advising managers and employees on leave administration including sick time, vacation time, holidays, leave of absence, family medical leave and other leaves as available. Will coordinate with University offices in the administration of these efforts as required by JHU policy.
Responsible for ensuring SAP Master data integrity for all positions and maintaining personnel records in accordance with department and University policy.
Monitor time and attendance forms for staff via e210 system and ensure data accuracy and timely submission and approval.
Coordinates visa process for the international faculty, fellows and staff.
Coordinates annual merit review process.
Assists Administrator in completing requests from University officials for school-wide and university-wide projects and initiatives.
This description is a general statement of required major duties and responsibilities performed on a regular continuous basis. It does not exclude other duties as assigned.
High School Diploma/GED.
Three (3) years related experience.
Additional education may substitute for required experience, to the extent permitted by the* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Demonstrated Human Resources and payroll knowledge and experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Must have the ability to coordinate multi-faceted types of work.
We desire a mature, professional individual with good judgement who will maintain confidentiality with sensitive information and has the ability to remain calm in stressful situations.
Special Knowledge, Skills, and Abilities
Requires a strong customer service-oriented approach and excellent oral and written communication skills to be able to effectively communicate with all levels of department personnel.
Ability to multi-task and work collaboratively with others both within and outside Human Resources.
Working knowledge of federal, state, and local laws and regulations in human resources.
Working knowledge of emerging trends and practices in human resources with a continuous quality improvement focus.
On a regular and continuous basis, exercises administrative judgments and assumes responsibility for decisions, consequences, and results having an impact on people, costs and/or quality of service within the functional area.
Requires a high level of confidentiality and discretion.
Experience writing and analyzing employee position descriptions preferred.
SAP experience preferred.
Classified Title: HR Coordinator
Working Title: Human Resources Coordinator
Role/Level/Range: ATO 40/E/02/OE
Starting Hourly Pay Rate Range: $17.42 - $23.95/ Commensurate with Experience
Employee group: Full Time
Exempt Status: Non-Exempt
Location: 05-MD:School of Public Health
Department name: 10001082-Environmental Health and Engineering
Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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