Human Resources Coordinator

PRIMARY PURPOSE:

It is the responsibility of the Human Resources Coordinator to perform administrative tasks and services to support effective and efficient operations of the organization's human resource department, including record-keeping and file maintenance. The HR Coordinator supports the day-to-day administration of the HR office as well as the day-to-day needs of all team members.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Managing all aspects of HR reception and the team member window.

• Point person for company including, but not limited to, initial email/phone replies, following 24-hour response, employment verifications, and address updates.

• Assisting all team members with a positive attitude

• Answer multiple telephone lines.

• Provide property ID badges and name tags.

• Maintain personnel records.

• Assist with new hire onboarding to include copies of work cards, I9 documentation, parking information, etc.

• Assist with day-to-day operations of the Human Resources team.

• Schedule appointments for Department.

• Assist recruiting with scheduling, qualifying resumes, background checks, drug tests, etc.

• Respond to Employment Verifications and Unemployment Claims under supervision of HR Management.

• Coordinate parking for all Team members and Executives.

• Maintain strict and utmost confidentiality of employee information and personal data.

• Support various projects on an as needed basis to meet business demands.

• Mail delivery and pick up for department.

• Must be able to collaborate and communicate effectively with all levels of team members.

• Supporting all divisions within HR such as Employment, Benefits, Employee Relations, etc.

• Upkeep of employee communication boards.

• Support and assist with Team Member related events.

• Support the HR team with administrative tasks as requested.

• Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent interpersonal, customer service, communication skills.

• Able to multi-task and handle frequent interruptions.

• Service & Solution focused.

• Ability to work effectively independently and as part of a team.

• Organizing and prioritizing work to meet deadlines.

• Demonstrates initiative.

• Ability to excel in a faced paced environment.

• Knowledgeable in Microsoft Office Suite. Able to learn all systems for the operation of the office and hotel as appropriate.

MINIMUM REQUIREMENTS:

• High School Diploma or Equivalent preferred

• At least 2 years of proven experience as an HR Coordinator or relevant Human Resources/Administrative position

• Fluent in Spanish (preferred)

• Must be proficient with Microsoft Office - Word, Excel and Outlook

• Ability to work occasionally during non-traditional hours, a holiday, or a weekend.

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 20 pounds at times.

• Ability to work in an environment that is subject to varying levels of noise, crowds, and smoke.

• Follow all safety procedures as established by the company.

This job description in no way states or implies that these are the only duties to be performed by the employee in this position. It is not intended to give all the details or a step-by-step account of the way each procedure or task is performed. The incumbent is expected to perform other duties necessary for the effective operation of the department.

Downtown Grand is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act. Downtown Grand will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current team members to discuss potential accommodation with the employee.