Human Resources Coordinator - Employment, Recruitment & Records Management (60023106)

Job Responsibilities

Join our Human Resources team as an Employment and Recruitment Coordinator. The South Carolina Department of Public Safety is the largest law enforcement agency in the state. We are seeking a highly capable individual to make a meaningful impact at SCDPS.

This position will coordinate the employment programs for the South Carolina Department of Public Safety related to recruitment, employment, EEO programs, and other HR functions within the Office of Human Resources.

Recruitment

• Tracks all incoming post vacancy actions. Ensures all necessary classification & compensation requirements and Division of State Human Resources (DSHR) approvals are completed and received prior to advertising vacancies.
  
  Responsible for posting jobs in the recruitment system (NeoGov), on social media, and on other recruitment websites. Screens applicants and forwards most qualified applicants to hiring managers.

Troubleshoots the applicant tracking systems and communicates with all parties in a courteous manner. Maintains the accuracy of vacancy statuses and recruitment data entry in NeoGov.

Assists with recruitment reporting requirements including EEO data tracking. Represents the agency at career fairs and community events.

Employment

• Tracks all incoming hiring actions. Analyzes hiring packets and verifies that all packets contain necessary documents.
  
  Conducts social media checks and coordinates the requests for background checks on selected candidates. Coordinates with state level HR Consultants as required for employment actions including but not limited to: (hires above the minimum and midpoint, exceptional increases, additional duties and responsibilities, etc.) Assists in ensuring the agency upholds internal processes for employment actions and maintains approval documentation for audits.

Coordinates hiring dates with hiring managers and candidates. Responsible for the accuracy, consistency, and timely dissemination of employment offer letters and employee salary memos.

Assists in keeping an up to date list of new employees, and helps to ensure necessary agency personnel are notified of upcoming new employees. Transitions all employment actions to appropriate areas within HR in a timely manner. Responds to and processes outside employment requests and employment verifications.

New Employee Onboarding

• Prepares onboarding materials for new employee orientation. Conducts new employee orientation on a rotational basis and coordinates with respective agency personnel for various orientation agenda items.
  
  Responsible for maintaining the new employee orientation presentation. Assists with the collection and organization of employee information during and after new employee orientation. Collects and processes I-9 forms in e-verify for new employees and coordinates with the HR records assistant to maintain I-9 records.

Reporting

• Assists the HR liaison with the coordination of collecting, reviewing and uploading Commission on Accreditation of Law Enforcement Agencies (CALEA) proofs for the Office of Human Resources. Attending necessary CAELA meetings. Assists with the systematic collection and keying of Equal Employment Opportunity data.

Records Management

• Serves as a backup for retrieving files and providing requested information as needed in response to subpoenas and Freedom of Information Act (FOIA) requests in a timely manner. Provides employee disciplinary histories when requested.

Projects

• Participates in the agency's special projects as needed. Other duties as required.

Minimum and Additional Requirements

State Minimum Requirements

• A bachelor's degree and relevant experience.

Agency Minimum Requirements

• Qualified candidates must meet one of the listed requirements for education and experience.

• A Bachelor's degree and at least one year of relevant human resources experience.
• A Master's degree in human resources management may substitute for the required experience.

An equivalent combination of education and experience may be acceptable upon approval.

All degrees must be from an accredited institution of higher learning.

Additional Requirements

Knowledge of principles and practices of HR management. Knowledge of federal and stale human resources rules, regulations, policies and procedures relevant to employment, recruitment, and Equal Employment Opportunity (EEO) programs. Knowledge of the State's SCEIS and NeoGov systems.

Knowledge of modem office practices, procedures and equipment, Microsoft Office Suite, and intermediate skill with Excel. Ability to gather, organize and analyze data.

Ability to perform basic mathematical computations. Ability to interpret complex policies and procedures, and apply using sound judgment and discretion. Reliability in checking one's work to ensure accuracy.

Must have excellent written communication skills, and the ability to verbally express ideas and solutions effectively. Ability to establish and maintain good working relationships with staff member and the public.

Additional Comments

Reports directly to the HR Employment Manager and coordinates tasks with the HR Classification and Compensation Consultant. Work is performed under general supervision but with independence. Employee is expected to exercise good judgement in applying and interpreting a variety of policies, regulations and procedures.

Must be able to handle a high volume of confidential data. Must be able to handle working in a fast-paced, multi-tasking office environment.

Prolonged periods at a computer terminal required. Position requires frequent lifting of up to 10-15 lbs.

May be required to report to work during declared states of emergencies. This position is considered essential for purposes of hazardous weather events. May require some overtime work, and occasional city and overnight travel for events and training.

The South Carolina Department of Public Safety is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin. The department prohibits discrimination based on race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin.