Human Resources Coordinator - HR Operations (60017696)

Job Responsibilities

This position provides administrative and payroll support for Human Resources Operations under direct supervision, and serves as back up for the agency's benefits and retirement program.

Incoming Request Management- Receives, stamps, disseminates and tracks as appropriate, all incoming PAR's and HR mail. Reviews and processes actions submitted through OnBase.

Utilizes SCEIS and personnel records or files to maintain relevant HR operations logs to include separations, personnel logs and database. Assist in resolving data integrity issues and conducts research to ensure the integrity of the log and PARs received. Provides communication on approvals and status updates upon request.

Administrative

• Coordinates annual CALEA data collections, proofs and reporting. Serves as the Office Business Coordinator for creating department purchases, shopping carts and approve goods receipts.
  
  Completes employment verifications, dual employment requests and student loan forgiveness documents. Monitors and processes the requests in the OHR payroll mailbox and serves as back up for the position description mailbox. Receives and disseminates incoming department mail.
  
  Sends end of employment email notifications for separations. Creates and communicates salary change notifications for civilian positions. Processes and communicates wage garnishments.

SCEIS Keying

• Enters payroll, time/leave, personnel and organizational management transactions into SCEIS as requested. Ensures employee records are up to date by processing status changes or transactions for direct deposit, work schedule rules, W4 changes and address changes in SCEIS.
  
  Assists with resolving data integrity issues and conducts research to ensure data integrity. Serves as back up for data entry for organizational management and personnel actions in SCEIS. Enters and maintains benefits related info types and data in SCEIS.

Payroll Reports

• Assists with semi-monthly payroll by generating and disseminating semi-monthly payroll reports to the time administrators and supervisors to include leave without pay (LWOP), comp time, holiday comp and overtime reports for accurate payroll processing. Generates payroll simulations for PARs to ensure pay is accurate.

Benefits

• Provides back up assistance to the agency Benefits Coordinator with regards to relaying information about employee insurance benefits and retirement. Provides support during open and annual enrollment.
  
  In the absence of the Benefits Coordinator, this position will conduct new hire orientation. Maintains Electronic Employer Services (EES) and Employee Benefits Services (EBS) and processes all employee benefits changes and paperwork for new hires, separations, open enrollment & qualifying events. Assist with coordinating wellness activities and events.

Other Duties

• Provides assistance with the department modernization project and other duties assigned.

Minimum and Additional Requirements

State Minimum Requirements:

• A bachelor's degree and relevant experience.

Agency Requirements

• A bachelor's degree and at least one year of relevant experience.

• Bachelor's degree must be from an accredited institution of higher learning.

• An equivalent combination of education and experience may be acceptable upon approval

Knowledge of federal and state human resources rules, regulations, policies and procedures. Excellent written and oral communication skills.

Ability to interpret and apply complex policies and procedures. Ability to gather, organize and analyze data. Knowledge of modern office practices, procedures and equipment. Ability to perform basic mathematical computations.

Ability to establish and maintain good working relationships with other staff members and the general public. Ability to communicate effectively.

Knowledge of the State's SCEIS system, Microsoft Office Suite and be skilled with Excel. Must have exceptional written and oral communication skills. Knowledge of principles and practices of HR management.

Knowledge of federal and state laws and regulations regarding HR practices. Skilled in conducting interviews, gathering information and conducting investigations.

Work is performed under general supervision. Employee is expected to exercise judgement in applying and interpreting a variety of policies and procedures. Must be able to handle a high volume of confidential data.

Additional Comments

Position requires frequent lifting of up to 10-15 lbs. Position may be required to report to work during emergency situations.

Must be able to work in a fast paced office environment. Prolonged periods at a computer terminal required.

The South Carolina Department of Public Safety is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin. The department prohibits discrimination based on race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin.