Human Resources Coordinator

General Purpose:

Implements human resources systems including effective staff recruitment and retention, benefits administration, human resources management programs, employee communication programs, training and compliance with applicable State and Federal laws. Responsible for assisting new employees by providing an orientation to the facility’s payroll and benefits policies and procedures.

Essential Job Functions:

Pre-Employment Functions:

• Conduct short pre-screening interviews with all applicants to determine suitability for employment.
• Distribute employment applications as requested and refer applicants to proper department(s).
• Conduct reference checking, abuse registry checks, and certification/licensure checks (if applicable), prior to giving job offer.
• Conduct criminal background checks, as required, on all post-offer applicants.

Personnel File Maintenance/Benefit Administration:

• Prepare employee files for Orientation.
• Maintain accurate and current personnel files and logs.
• Maintain all employee benefit records.
• Maintain, on a daily basis, a record of disciplinary action and work attendance, including call-ins, leave of absence and sick leave.
• Maintain a record of due dates for all performance evaluations and notify supervisors when evaluations are due.
• Assist with maintaining TB skin test and Hepatitis B shots due dates and notify supervisors when such items are due for their department. Maintain records in confidential files.
• Notify employees of end of 90-day probationary period and corresponding eligibility for benefits. Maintain current and accurate records of benefits eligibility.
• Maintain I-9 forms. Responsible for completing appropriate employer sections of the I-9 forms. Verifies that employees are eligible for employment. Responsible for following up on work authorizations that expire.

Training:

• Coordinate and conduct new hire Orientation with employee follow-up.
• Assist with coordinating training for non-certified nursing assistants, as necessary.
• Assist with coordinating all full staff in-service education programs.
• Conduct full-staff in-service education programs as directed by Administrator.
• Assist with departmental in-service and training programs as directed by Administrator.
• Maintain records (sign in sheets, summary of in-service presented, and employee listing of in-services attended) for all in-service education, staff and departmental meetings.
• Coordinate all training programs that are held within the facility in accordance with this facility’s desire to emphasize training as a primary factor in providing top quality resident care.

Safety:

• Coordinate safety program and serve as chair of safety committee. Schedule and conduct monthly safety committee meetings, and document minutes of the meeting.
• Follow-up on all work-related injuries and illnesses as directed by policy and procedure.
• Maintain OSHA log.

Minimum Qualifications:

• 1-2 years of experience in human resources preferred.
• Strong leadership and motivational skills.
• Excellent written and oral communication skills.
• Outstanding interpersonal skills with a high level of energy and enthusiasm.
• Organized and detailed in work performance.
• Good communication skills with excellent self-discipline and patience.
• Genuine caring for and interest in elderly and disabled people in a nursing facility.
• Comply with the Residents’ Rights and Facility Policies and Procedures.
• Crelate/ Clear Care software experience preferred