Human Resources Compliance Specialist - Hybrid Location

Please note that this is a hybrid full-time position and is required to work at the Home Office in Oakland 3 days per week. Hourly, Band 3 ($27.25-$35.95 based on experience)

About Aspire:

Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998-in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through-Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.

Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers, and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.

The Opportunity:

The Employee Services (Human Resources) Compliance Specialist is a critical role who will work closely as an integral part of the Employee Services team to provide support with a specific focus on the day-to-day operations within the Employee Services team. The Specialist will manage a series of compliance support, verification of employment, manage teacher residents, and support legal requests. The job will require a keen eye for detail, be able to multitask several projects and enjoy a fast-paced, team environment.

What You Will Do:

Project Management and Compliance

• Work with the Employee Services team to ensure the teams' priorities, initiatives, and goals are met.

• Manage, initiate, and drive processing New Teacher Residents full cycle, including sending onboarding, overseeing compliance, and on/off boarding.

• Manage, initiate, and drive SafeSchools manage deployment every year, reporting, compliance, and support with inquiries.

• Collaborate with the Employee Services team to update the MyAspire intranet.

• Manage all aspects of compliance

• TB for existing hires. Ensure that data is being reviewed monthly to ensure that compliance is met, specifically TB expiration.

• Quarterly audits to confirm I-9 verifications are complete for new hires.

• As a custodian of record ensure that subsequent arrests are being reviewed by the Director of Employee Services, Employee Services Managers, and Legal with urgency and timely.

• Maintain the DOJ billing processing and reporting.

• Maintain the DOJ/TB clearances for volunteers and contractors.

• Manage Audits, including generating data and reports.

• Compliance Posters, order, communicate, and distribute the required updates to our schools and regional offices.

• Support the Employee Services Managers with Tuition Reimbursement when needed - entering for processing and communicating with teammates if follow-up is needed.

• Support the Analyst with Onboarding during the summer season or when needed.

• Verification of employment, including loan forgiveness, income requests from lenders, district requests

• EDD - managing EDD files and claims

• Manage, initiate, and drive the process for Reasonable Assurance, working with our school Business Managers, Principals, and Employee Relations.

• Vaccination Records

Customer Service:

• Zendesk: Answers HR emails and routes emails accordingly.

Administrative Support:

• Maintain and support audits of personnel files/payroll files, records, and e-file system for Employee Services and Payroll, including files for Subpoenas and legal claims.

• Invoice Employees returning from Leaves.

What You Will Bring:

Required knowledge, skills & abilities:

• High level of flexibility and professionalism

• Excellent organization, time management, and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple tasks concurrently and timely to meet deadlines

• Excellent written and verbal communication skills

• Excellent attention to detail and organization

• Process-oriented and driven

• Excellent analytical skills and can assimilate information quickly

• Ability to think strategically and tactically

• Ability to work both individually and in a team environment

• Working knowledge of Excel, Word, and Outlook

• Outstanding customer service skills

• Excellent communication and organizational skills

• Ability to be proactive and take initiative within their work

• Proficient in Microsoft Office Tools, specifically Outlook, PowerPoint, Word, Excel, and OneNote

• Proficient in Google Workspace, specifically Drive, Docs, Sheets, and Slides

• Demonstrate knowledge of and support, Aspire Public Schools' mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior

• Perform other related duties as required and assigned

Minimum educational level:

• High School Diploma or equivalent job skills

Experience required:

• Minimum 2 years of related experience in a fast-paced environment

• Experience working in a K-12 school environment preferred

Physical requirements:

• Stand, walk or bend over, kneel, crouch, reach overhead, grasp, push, and pull. Move, lift, and/or carry up to 30 pounds to shoulder height

• Repetitive use of hands (i.e. fine manipulation, simple grasping, and power grasping)

• Demonstrate normal depth perception

• Sitting, walking, or standing for extended periods

• Dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephone

• See and read a computer screen and printed matter with or without vision aids

• Hear and understand speech at normal levels and on the telephone with or without auditory aides

Work authorization requirements:

• Clear the Department of Justice background screening

• Authorized to work in the United States

• Provide health (TB) clearance (renewal every four years)

WORK ENVIRONMENT

The work environment characteristics are representative of those in a normal office, classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Work indoors in a standard office environment, computer lab, and/or classroom environment

• Work is performed in indoor and outdoor environments

• Exposure to dust, oils, and cleaning chemicals

• Some exposure to childhood and other diseases in a school environment

• May be required to work outside of typical work days and office hours to meet operational deadlines