Human Resources Associate

Position Title: Human Resources Associate, Opt 2

Agency : Department of Natural Resources

Closing Date/Time: 07/03/2024

Salary: Anticipated Starting Salary $4,246 a month; Full Range $4,246 - $5,701 a month

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 12-30-38586

Essential Functions

1.Under general direction, performs a variety of specialized paraprofessional human resource functions in the Division of Land Management:

• Provides technical information on the development and completion of personnel action requests forms, posting notices, hiring criteria, and interview questions/answers.

• Responds and reviews any daily emails regarding job postings from external or internal candidates.

• Maintains personnel files, assuring accuracy of order and completion.

• Responds to management, employees, and the public regarding routine personnel related questions, following department policies and procedures.

2.Supports the seasonal Conservation Worker program:

• Collects and organizes man month information from all sites.

• Tracks evaluations and contact information for rehires.

• Communicates with candidates for background documents and other pre-hire documentation.

• Assists HR with background checks and tracking log.

• Follows up with Site Superintendents for callout responses.

• Verifies new hire and termination documents for completion and accuracy, forwarding to Transactions team.

3.Enters new hire and termination data for staff into Access for division use:

• Reviews new hire documents for completion and accuracy.

• Establishes and maintains tracking for secondary employment within Division, forwarding to Transactions.

• Tracks CDL and driver's license, and pesticide licenses to maintain compliance.

• Disseminates information about required trainings and follows up to ensure completion by field staff.

4.Reviews evaluations received to assure accuracy and completion with appropriate signatures obtained and completed:

• Files evaluations in proper personnel files

• Sends signed copies to appropriate staff.

• Notifies appropriate management staff of upcoming evaluations that are due.

• Follows up with appropriate management staff to assure timeliness of completion of evaluations.

5.Serves as back-up timekeeper for the Division:

• Meets with and supports area timekeepers to resolve outstanding time issues, including incorrect or no entries.

• Advises on the use of timekeeping codes on entries.

• Creates and assigns employees on appropriate timekeeping schedules in the online database.

• Establishes and maintains file system for staff attendance reports, resignations, and retirements.

• Collects and tracks timesheets twice yearly, obtaining missing documents.

• Collects, collates, and files completed annual work schedules for division.

6.Processes Volunteer and Campground Host applications:

• Receives and processes all applications from sites.

• Submits background checks from applicants.

• Gathers and provides information to payroll for campground hosts.

• Keyboards applications into database of all hosts.

7.Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualification

1.Requires knowledge, skill, and mental development equivalent to completion of two years of college or satisfactory completion of an approved training program.

2.Requires the ability to keyboard accurately at 30 wpm.

Preferred Qualifications

1.Prefers two (2) years of extensive knowledge of office practices and procedures

2.Prefers two (2) year of working knowledge of human resources programs, rules, and regulations

3.Prefers two (2) year of experience operating commonly used office equipment, systems, and software

4.Prefers two (2) years of experience keyboarding accurately

5.Prefers two (2) year of experience in following written and oral instructions

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment, with or without reasonable

accommodation, to be considered for this position.

1.Ability to pass background check

Agency and Division Statements

DNR Agency Statement

Charged with preserving, protecting, and promoting Illinois' natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites - and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs; flexible/remote work schedules may be available in for certain positions.

Office of Land Management

The Office of Land Management (OLM) oversees nearly 400 individual parcels of land and institutes a wide variety of programs and activities advocating outdoor recreation through sustainable use, conservation, and preservation. The Historic Sites Division of the Office of Land Management oversees 57 Historic Sites, Monuments, and Memorials. OLM facilitates activities from small group interpretive programming at Historical Sites, to hiking, hunting, fishing, boating, and camping.

Work Hours: Monday

• Friday 8:30a.m.

• 5:30p.m.

• 1 hr. Lunch

Work Location: IL Dept. of Natural Resources, One Natural Resources Way, Springfield, IL 62702-1813

Agency Contact:

Vicky Fowler

Email: Vicky.fowler@illinois.gov

Phone #: (217) 785-5387

Posting Group: Leadership & Management

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Springfield