Human Resources Associate, Human Resources, Full-Time, Days

ABOUT MARINHEALTH

Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare's most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.

MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.

What We Offer

MarinHealth offers a comprehensive suite of employee benefits that support your health, wellness, and financial security. Our robust Wellness@Work program includes onsite health & fitness classes, discounts, and promotes a healthier lifestyle for employees. We also provide a 403(b) contribution plan and company-funded retirement plan, life insurance, vacation, holiday, and sick leave. These benefits, along with our highly competitive compensation package, make MarinHealth one of the best places to work in the Bay Area. Join us and find your next career at MarinHealth.

External hires are subject to a background check and pre-employment medical screening. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal, state, and local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.

JOB SUMMARY:

Under general supervision, this position provides Human Resources Services to employees, departments, and external customers of MarinHealth Medical Center. This position usually includes primary responsibility for a particular aspect of the Human Resources Department functions such as benefits, leaves of absence, employment, and/or compensation.

JOB SPECIFICATIONS:

EDUCATION

Bachelor's degree preferred.

EXPERIENCE

• A minimum of three years' experience in a business setting involving heavy public/employee contact.

• Human Resources and some HRIS experience required.

PREREQUISITE SKILLS

• Intermediate skills in Microsoft Word, Excel, and Outlook preferred

• Excellent organizational and time management skills used to prioritize and complete multiple tasks in a timely manner

• Meticulous attention to detail

• Strong interpersonal skills essential to ensure service excellence in Human Resources and intradepartmental and interdepartmental relationships

• Ability to work with others in a flexible and cooperative manner

LICENSE/REGISTRATION/CERTIFICATION:

No licenses or certifications required

DUTIES AND RESPONSIBILITIES:

ESSENTIAL (not modifiable)

• Processing of all employee paperwork and personnel transactions for the area(s) of responsibility in a timely and accurate manner

• Responsible for maintaining any record-keeping and reporting databases in area(s) of responsibility. This includes all applicable data displays

• Responsible for responding to inquiries and resolving any discrepancies in area(s) of responsibility. Act as liaison with appropriate vendors

• Enters assigned data into HRIS and/or related database(s) in a timely and accurate manner, meeting all assigned timelines. Generates specific reports from databases on a scheduled and as needed basis. Verifies reports as requested

• May provide basic training and guidance in area(s) of expertise to other Human Resources staff

• Provides timely and accurate information in a courteous manner to employees and external customers regarding Human Resources processes, personnel policies, and procedures

• Assists other Human Resources staff with special projects on an as needed basis

SECONDARY (modifiable)

Provides front desk coverage and performs other essential functions associated with the front desk

Additional duties as assigned

Addendum:

Provide Administrative assistance to ELR Managers to include:

• Compliance Reporting & tracking

• Adding disciplines to files

• Reviewing files for disciplinary history

• ELR case tracking, reports and follow up

• Mailing and tracking letters

• Returning and following up phone calls to employees and management

• Create training PowerPoint presentations (content provided by ELR Managers

• Notetaking and document organization during Labor Union Negotiations

Have an interest in learning ELR and under ELR Manager supervision:

• Conduct conversion analyses

• Understand Weingarten Rights and application

• Familiarity with union contracts

• Maintain the ELR Toolkit

• Once approved, complete/process termination paperwork

• Conflict resolution

• Conduct employee investigations

• Conduct AWS votes

• Draft disciplines and letters

• Unemployment response and tracking

At MarinHealth, our top priority is the well-being of our employees, patients, and community. As such, we require all employees to receive necessary immunizations, including the measles, mumps, varicella, and seasonal flu vaccinations as a condition of employment and annually thereafter. Additionally, the continued recommendation to obtain a COVID + booster vaccination status. We understand that some individuals may require medical or religious exemptions from these requirements, but we remain committed to prioritizing the health and safety of all. Thank you for helping us in our efforts to maintain a healthy and safe environment for all.

The compensation for this role listed on this posting is in compliance with applicable law. The selected candidate's compensation will be determined based on the individual's skills, experience, internal/market equity factors, and qualifications. This posted minimum and maximum range represents the minimum and maximum of what we reasonably expect to compensate for the position. Furthermore, all compensation decisions are ultimately determined in accordance with our compensation philosophy. Compensation for positions covered by collective bargaining agreements are governed by the agreements in the aforementioned document.