Human Resources Assistant

Posting Details

Posting Summary

Working Title Human Resources Assistant Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 29100124 Agency Blue Ridge Community College Division Blue Ridge Community College (Div) Work Location Augusta

• 015 Hiring Range $35,000 - $50,000 Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

Monday

• Friday; 8:15 a.m.

• 5:00 p.m.

Sensitive Position No Job Description

Nestled in the beautiful Shenandoah Valley, Blue Ridge Community College has been equipping students, alumni, and employees with the knowledge and experience to transform themselves, the community, and the world for over 55 years. Its comprehensive program of instruction includes associate degrees, diplomas, and certificates in occupational/technical and college/university transfer programs. Non-credit workforce training and special interest classes for individuals, business, and industry are also offered. The College is a community dedicated to excellence, ethical behavior, empowerment and inclusion and has consistently been recognized by the Chronicle of Higher Education as a Great College to Work For.

Position will support various aspects of college HR function; including, but not limited to:

• Administers onboarding process for new hires (i.e. ensuring accuracy of new employee set-ups, communicating with employees throughout the onboarding process, ensuring required forms are completed timely, providing assistance with electronic onboarding system, etc.)

• Administers offboarding process for terminating employees

• I-9 management/coordination

• Maintains electronic files (recruitment, payroll, personnel, medical, educational assistance, etc.)

• Designated Agency Service Award Coordinator

• Administers motor vehicle records process

• Assists with mandatory trainings for new hires and existing employees

• Assists employees with change requests (i.e. changes of address, name, direct deposit, tax withholdings, etc.)

• Monitors and responds to inquiries sent to general HR email inboxes

• Provides administrative support to other specialized areas of HR (benefits, payroll, leave, recruitment)

• Trains to be a Search Advocate to serve on college Search Committees

• Ensures offices supplies are stocked and readily available

• Delivers, retrieves, and distributes HR mail

• Assists with other human resources duties and functions as assigned

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Ability to multi-task, prioritize and perform complex and detail-oriented duties, while meeting established project deadlines

• Ability to work with and support employees at all levels, related to all aspects of Human Resources

• Excellent verbal and written communication skills

• Experience using Word, Excel or related software

• With access to confidential and sensitive information, must have the ability to maintain strict confidentially

Additional Considerations

• Prior administrative support experience, especially in Human Resources

• Prior administrative support experience in education and/or a state agency

• Experience using Google Docs, SharePoint, intranet, human resource management software, or similar systems

Operation of a State Vehicle No Supervises Employees No Required Travel

n/a

Posting Detail Information

Posting Number CLS_3108P Recruitment Type General Public

• G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 06/26/2024 Job Close Date 07/14/2024 Open Until Filled No Agency Website www.brcc.edu Contact Name Email glassd@brcc.edu Phone Number Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

Position is Full-Time, 12-Month, Classified position, with full state benefits. Applications only accepted online. Resume and Cover Letter must be attached to online application. Full background check required. Questions (540) 453-2597 or (540) 453-2371 (VA Relay, 7-1-1). BRCC is an EOE and auxiliary aids & services are available upon request to individuals with disabilities.

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/74665

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume

• Cover Letter/Letter of Application

Optional Documents

• AHP Letter